CHAPTER VI
CO-ORDINATION COMMITTEE, CENTRAL BOARDS OF STUDIES AND STATUTES, ORDINANCES AND REGULATIONS

Co-ordination Committee
       *34.    (1)     There shall be a Co-ordination Committee consisting of the following persons, namely :
                               (i) Kuladhipati;
                               (ii) The Kulapatis of the University specified in the Second Schedule;
                          ** (ii-a) The Rectors of the University specified in the Second Schedule;
                           ** (iii) Commissioner Higher Education M. P.
                         ***(iv) Principal Secretary/Secretary to Government of Madhya Pradesh, Law Department;
                         ***(v) Principal Secretary/Secretary to Government of Madhya Pradesh, Finance Department;
                               (vi) Secretary to Governer of Madhya Pradesh;
                         ***(vii) Principal Secretary/Secretary to Government of Madhya Pradesh Higher Education
                                      Department;
                         ***(viii) The Kulpaties of the Universities constituted under any Act of the State Legislature.

             ***(2)     The Kuladhipati shall be the President of the Co ordination Committee and the Principal Secretary /
                             Secretary to Government of Madhya Pradesh, Higher Education Department, shall be it secretary;

                   (3)     On coming into force of this Act, notwithstanding the provisions of section 36 and section 38, the first
                             Statutes and Ordinances shall be drawn up by the Co-ordination Committee. The first Statutes and
                             Ordinances shall come into force from such date as the Kuladhipati may by an order specify;

  _________________________________________________________
  *The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1983 (No. 23 of 1983)
** The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1994 (No. 19 of 1994)
*** The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1997 (No. 6 of 1997)

                             Provided that the power conferred on the Co-ordination committee to draw up the first Statutes and
  Ordinances shall be exercised within a period of one year from the date appointed under sub-section (3) of section 1.

                    (4)   The Co-ordination Committee shall exercise the following powers and discharge the following
                           functions;
                            (i) to undertake from time to time examination of the Statutes and Ordinances inforce in the various
                                Universities and to suggest modifications;
                           (ii) to approve or reject the Statutes and Ordinances submitted by the Executive Council of the
                                University;                    
                        *(iii) to recommend to the Universities and the Commissioner Higher Education on its own motion or
                                on the request of any University,a Teacher Exchange Programme, organization of refresher course
                                or any other academic programme;
                          (iv) to promote co-operation in academic programmes among the Universities;
                           (v) to consider matters of common interest to all or some of the Universities;
                           (vi) to frame bye laws for the conduct of its business.

                     (5)   The Co-ordination Committee shall meet at Bhopal or such other place and at such intervals as the
                              Kuladhipati may determine.

Central Board of Studies
        ** '34-A
    (1)  There shall be Central Board of Studies for Foundation Course or such other subject or group of
                                  subjects as the Kuladhipati may , on the recommendation of the Co-ordination Committee, notify.

                           (2)  The Central Board of Studies for Foundation course shall consist of :
                                 (i) One teacher of the University from each University not below the rank of a Reader of the
                                      University teaching department or one Professor in a College to be nominated by the Kulapati;
                                      and
                                (ii) Such other members not exceeding ten to be nominated by Kuladhipati,

           Explanation : The foundation course shall mean and include a course of general awareness and a course for
                                   improving competence in Hindi and English language.

  _________________________________________________________
  * The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1994 (No. 19 of 1994)
  **The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1983 (No. 23 of 1983)

                            (3)    The Central Board of Studies for other subject or group of subjects shall consist of :
                                    (i) Chairman, Boards of Studies of all the Universities in the subject or group of subjects for
                                         which the Central Board of Studies is to be constituted.

                          Provided that if any University does not have a Board of Studies in the subject or group of subjects,
  the Kulapati may, nominate any teacher not below the rank of a Reader in the University teaching department or a
  Professor in a College;

                           Provided further that if any University has more than one Board of Studies in the subject or group of
  subjects, the Kulapati may, nominate Chairman of any of the Concerned Boards of Studies of the University to be a
   member of the Central Board of Studies :
                                   (ii) not more than four Heads of College Departments in Colleges teaching the said subjects upto
                                        Postgraduate level, to be nominated by the Kuladhipati;
                                   (iii) not more than five Heads of College Departments in Colleges teaching the said subjects upto
                                        degree level, to be nominated by the Kuladhipati;
                                 *(iv) not more than five experts to be nominated by the Kuladhipati on the recommendation of the
                                         Commissioner Higher Education of which at least one shall be from outside the State and as
                                         far as possible from a prominent Research Institute, if any, in the relevant field; and                                   *(v) One representative of the Commissioner Higher Education

                         (4)     The Kuladhipati shall nominate :
                                   (i) The Chairman of the Central Board of Studies for foundation course from amongst the
                                        members referred to in clause (1) of sub-section (2); and
                                   (ii) the Chairman of the Central Board of Studies for other subjects or group of subjects from
                                        amongst the members referred to in clauses (i) and (ii) of sub-section (3).

                         *(5)      The Kuladhipati may, whenever he deems necessary, delegate his powers of nomination under
                                    sub-section (2), (3) or (4) to the Commissioner Higher Education.

                          (6)      The constitution of the Central Board of Studies under this section shall be notified in the
                                    Gazette;

  -----------------------------------------------------------------------------
  *The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1994 (No. 19 of 1994)

                         (7)      The term of each Central Board of Studies shall be three years from the date of publication of
                                    the notification under sub-section (6);

                     Provided that the Central Board of Studies shall continue to perform its functions and duties for a further
   period of six months or till the date of notification of constitution of new Central Board of Studies is published
   whichever is earlier,

                         (8)      Notwithstanding anything contained in this Act or any Statute or Ordinance made thereunder, the
                                    Central Board of Studies shall exercise the following powers and discharge the following duties,
                                    namely;
                                     (a) subject to the approval of the Kuladhipati to prescribe the courses of study and
                                         examinations, to prescribe text books and/or recommend other books for undergraduatre
                                         level in the subject or group of subjects with which it deals which shall be followed in all
                                         Universities in the State :

                         Provided that approval to the recommendation of a Central Board of Studies shall not be withheld
except on the ground that they do not fulfil the objectives set out in this section.

                                     (b) to take steps for translation in Hindi of books in the subject with which it deals and for their
                                          publications by the Madhya Pradesh Hindi Granth Academy and such other public bodies as
                                          may be working for the same objectives :
                                  *(c) to consider and report on any matter referred to it by the Co-ordination Committee, the
                                         Commissioner Higher Education or the Kuladhipati, as the case may be;
                                    (d) to consult specialist, not being its member for carrying out its function ; and
                                  *(e) to perform such other functions consistent with this Act within such time as the Commissioner
                                         Higher Education or the Kuladhipati may, by an order in writing, require it to perform.
                         (9)     The recommendations of the Board of Studies approved by the Kuladhipati shall come into force
                                    in respect of all Universities in the State with effect from the date as may be notified by the
                                    Kuladhipati
                         (10)    Any two or more Central Boards of Studies may, and on being directed by the Kuladhipati
                                    shall meet and make a joint report upon may matter which lies within the purview of both or,
                                    as the case may be, all of them.

________________________________________________________________
*The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1994 (No. 19 of 1994)

                       (11)     The State Government may, in consultation with the Kuladhipati, make rules for carrying out
                                   the purposes of the provisions of this section.

                      (12)     Each Central Board of Studies shall perform its functions in such a manner as to raise the standard
                                   of education and to facilitate availability of books of high standard and quality to students at
                                   economical prices. For the purpose it shall function in collaboration with the Madhya Pradesh
                                   Hindi Granth Academy and such other public bodies as may be working for the same
                                   objectives.
                       (13)     The Kuladhipati may at any time suspend, modify or amend any decision of a Central Board
                                   of Studies on the ground that it does not fulfil the objectives set out in this section and may
                                   direct the Board to consider the matter afresh.

Statutes
            35.   Subject to the provisions of this Act and the rules made thereunder the Statutes may provide for all or any
                    of the following matters, namely :
                     (a) the constitution, powers and duties of such bodies as may be deemed necessary to constitute from
                          time to time;
                     (b) the manner of election or appointment and the term of office of the members of the bodies referred
                           to in  clause (a) including the continuance in the office of the first members, and filling of vacancies
                           of members and all other matters relating to those bodies for which it may be necessary or desirable
                           to provide;
                     (c) emoluments and other terms and conditions of service of the Kulapati, his powers and duties;
                           *(ci) The term of office, Conditions of Service, and emoluments of Rector and his powers and
                                   duties,
                     (d) powers and duties of the Registrar, and other officers and employees of the university and the
                           conditions of  their service;        
                      (e) the constitution of a pension or Provident Fund and the establishment of an insurance scheme and
                           provision of gratuity and other benefits for the benefit of the officers, teachers and other employees
                           of the University;                           
                       (f) the holding of convocation to confer degrees;

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*The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1983 (No. 23 of 1983)

                       (g) conferment of honorary degrees;
                       (h) the withdrawal of degrees, diplomas, certificates and other academic distinctions;
                       (i) the establishment and abolition of faculties, halls, colleges, teaching departments, schools of studies
                            and institutions maintained by the University;         
                        (j) the conditions under which colleges and other institutions may be admitted to the privileges of the
                            University and the withdrawal of such privileges;   
                        (k) the extent of the autonomy which the Teaching Departments of the University schools of studies or
                             colleges may have and the matters in relation to which such autonomy may be exercised;
                        (l) qualifications of Professors, Readers, Lecturers and other teachers in affiliated colleges, and
                             recognised institutions;
                        (m)the administration of endowments, and the institution of fellowships, scholarships, studentships,
                             exhibitions, bursaries, medals, prizes and other awards;
                        (n) the emoluments and terms and conditions of service of the officers and the emoluments and terms
                             and conditions of service other than pay scales of teachers of the University paid by the University;
                        (o) the mode of determining seniority for the purpose of this Act;
                        (p) the maintenance of a register of registered graduates;
                        (q) establishment and constitution of Bureau for publications and translation in Hindi, and
                        (r) all other matters which by this Act are to be provided for by Statutes,

Statutes how made
            36.    (1)    The first statutes of the University shall be prepared by the Co-ordination Committee.
                     (2)     The Co-ordination Committee may, from time to time make, amend or repeal any statute by
                               passing a statute in the manner hereinafter appearing.
                   *(3)     The Co-ordination committee may on receiving a proposal from the Executive Council of a
                               Univeirsity or on its own motion consider the draft of a statute that is in the interest of either one or
                               all the Universities.
                     (4)     Where a draft is proposed by the Executive Council, the Co-ordination Committee may approve
                               of such draft and pass the Statute or reject it or return it to the Executive Council for reconsideration
                               either in whole or in part together with any amendment which the Co-ordination Committee may
                               suggest.
                     (5)     After any draft returned under sub-section (4) has been further considered by the Executive Council
                               together with any amendment suggested by the Co-ordination Committee it shall again be presented
                               to the Co-ordination Committee with a report of the Executive Council thereon and the Co-
                               ordination Committee may approve or reject the Statute.
                     (6)     The Co-ordination Committee shall not take into consideration nor the Executive Council shall
                               propose the draft of any Statute or of any amendment of a statute or of the repeal of any statute:
                              (a) affecting the statutes, power or constitution of any authority of the University until such authority
                                    has been given an opportunity of expressing an opinion unpon the proposal; or
                               (b) affecting the conditions of admission of colleges to privileges of the university, until the Academic
                                    Council has been given an opportunity of expressing an opinion upon the proposal and such
                                    opinion shall be forwarded by the Executive Council to the Co-ordination Committee alongwith
                                    any draft it may propose.
                     (7)     Where the Co-ordination Committee approves the Statutes, they shall become effective from such
                              date  as the Co-ordination Committee may specify.

Ordinances
        37.   Subject to the provisions of this Act and the Statutes, the Ordinances may provide for all or any of the
                 following  matters:
                 (i) the admission of students to colleges, teaching departments, schools of studies and laboratories and levy
                     of fees and their enrolment;
                 (ii) the degrees, diplomas, certificates and other academic distinctions to be awarded by the University, and
                      the qualifications for the same;

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* The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1991 (No. 23 of 1991)

                  (iii) the examinations leading to the degrees, diplomas and certificates of the University;
                  (iv) the fees to be charged for courses of study in the University and for admission to the examinations,
                        degrees and diplomas of the University;
                   (v) laying down conditions for appearing at examinations for degrees, diplomas, certificates and other
                        academic distinctions;
                   (vi) conduct of examinations;
                   (vii) the condition of the award of fellowships, scholarships, studentships, exhibitions, medals and prizes etc;
                   (viii) the maintenance of discipline amongst the students of the University;
                    (ix) the conditions of residence of the students of Teaching Departments, colleges, schools of studies and
                          the levy of fees for residence in halls;
                    (x) the recognition and inspection of halls;
                    (xi) the special arrangements, if any, which may be made for the residence, discipline and teaching of
                          women students and prescribing for them special courses of study;
                    (xii) giving of moral instructions;
                    (xiii) the management of colleges and other institutions founded or maintained by the University;
                    (xiv) the supervision and inspection of colleges and other institutions admitted to the privileges of the
                           University;    
                    (xv) the duties, qualifications and conditions of appointment including pay scales of teachers of the
                           University paid by the University;
                    (xvi) the duties and powers of the Boards and Committees to be appointed by the University jointly with
                            any other University or body;
                    (xvii) the rules to be observed and enforced by affiliated colleges and recognised institutions in respect of
                             transfer of students;
                     (xviii) the register of students to be kept by affiliated colleges and recognised institutions;
                     (xix) the mode of execution of contracts or agreements by or on behalf of the University;
                     (xx) the rates at which travelling allowance and daily allowance shall be admissible to the members of the
                          authorities, Committees and other bodies of the University, the examiners, the officers and staff of the
                           University;
                  *(xxi) constitution of students’ union and its mode; and
                    (xxii) all other matters which by this Act or the statures are also to be or may be provided for by the
                             Ordinances.                         
                                Provided that an ordinance under item (xv) shall be subject to the provisions of section 50.

Ordinances how made
            38.      (1)     All Ordinances except the first Ordinance shall be made by the Executive Council.
                   **(2)     An Ordinance made by the Executive Council shall come into force from the date on which it is
                                 approved by the Co-ordination Committee.

Procedure regarding Ordinances
            39.
     (1)     Notwithstanding any thing contained in the sub- section (1) of section 38, no ordinance shall be
                                 made by Executive Council:
                         (a)     affecting the admission of students, or prescribing examinations to be recognised as equivalent to
                                  the university Examinations or the further qualifications mentioned in sub-section (1) of section 43
                                  for admission to the degree courses of the University, unless a draft of the same has been
                                  proposed by the Academic Council; or
                         (b)    affecting conditions and duties of examiners and the conduct or standard of examination except in
                                 accordance with a proposal of the Faculty or Faculties concerned and unless a draft of such
                                 ordinance has been proposed by the Academic Council, or
                         (c)    affecting the qualifications and emoluments of teachers of the University paid by the University,
                                  unless a draft of the same has been proposed by the Academic Council.

                    (2)      The Executive Council shall not have powers to amend any draft proposed by the Academic
                               Council under sub-section (1) but may reject the proposal or return the draft to the Academic
                               Council, for reconsideration, either in whole or in part, together with any amendment which
                               the Executive Council may suggest.

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*The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1994 (No. 19 of 1994)
* *The M P Vishwavidyalaya(Sansodhan)Adhiniyam,1991 (No. 23 of 1991)

                     (3)     After any draft returned under sub-section (2) has been further considered by the Academic Council
                               together with any amendment suggested by the Executive Council it shall be again presented to the
                               Executive Council with a report of the Academic Council thereon and the Executive Council may
                               then deal with the draft in such manner as it may think fit.

                     (4)     Where the Executive Council has rejected the draft of an ordinance proposed by the Academic
                               Council, the Academic Council may appeal to the Co-ordination Committee and the Co-ordination
                               Committee may direct that such ordinance shall have effect from such date as may be specified in
                                the direction.

Regulations
           40.
     (1)    The Authorities, Committees and other bodies of the University constituted by or under this Act,
                               may make regulations subject to the provisions of this Act, the Statutes and the Ordinances :
                         (a)      laying down the procedure to be observed at their meeting and the number of members required
                                   to form a quorum, Provided that until regulations providing for quorum are made, the quorum to
                                   constitute a meeting of any authority, Committee or other body of the University shall be number
                                   forming the majority of the member constituting such authority, Committee or other body of the
                                   University for the time being;
                         (b)      providing for all matters which by this Act, the Statutes or the Ordinances are to be prescribed
                                    by Regulations; and
                         (c)      providing for all other matters solely concerning such authority, or other body or the committees
                                   appointed by them and not provided for by this Act, the Statutes or the Ordinances.

                    (2)     Every authority, Committee and body of the University shall make Regulations providing for the
                              giving of notice to the members of such authority, Committee or body of the date of meetings and
                              of the business to be considered at meetings and for keeping the minutes of the meeting.

                    (3)      The Executive Council may modify or annul any regulations made under this section by any authority,
                             Committee or body other than the court; Provided that any authority, Committee or body of the
                              University which is not satisfied with any modification or annulment may appeal to the Co-ordination
                              Committee whose decision in this matter shall be final.