REGULATION NO. 19
APPOINTMENT OF HOSTEL MANAGEMENT STAFF
(a) These regulation are subject to the provision
of the Act . The Statutes and the Ordinances of the University.
1(a) Hostels wardens shall
be appointed by the Vice Chancellor from amongst the campus resident teachers of
the University Teaching Departments not below the rank of a Reader.
Provided that a teacher below the rank of a Reader can be appointed if teachers of Higher
are not available.
Each hostel shall have a hostel superintendent appointed by the Vice Chancellor from among
the teachers of
the University Teaching Departments.
The hostel warden shall have a rent free accommodation in the campus and a honorarium to
be decided by
the Vice Chancellor from time to time and the hostel Superintendent will be given an
Honorarium decided by
The Superintendent will help in the supervision of the hostel in consultations with the
warden. Normally the
superintendent shall visit the hostel at a stipulated time in consulation with the
warden every day in the
absence of warden he/she should look after the duties of the warden also.
2. TENURE :
The tenure of the hostel warden and the hostel
superintendent shall be of two years in the first instance it may be
extanded at the discreation of the Vice Chancellor.
Provided that if the performance of a
hostel warden or the hostel superintendent is not satisfactory, the appointment
can be terminated by the Vice Chancellor.
3. POWERS AND DUTIES :
The powers and the duties of the hostel wardens/
Superintendent shall be such as assigned by the Executive Council
from time to time on the recommendation of the Vice Chancellor.
A. HOSTEL RULES 1997
I. GENERAL :
There shall be separate hostels
for boys and Girls.
1. Seats in the
hostel to be decided by the warden on the basis of accommodation available.
2. The University
Hostels are under the Management and control of the wardens who are responsible for the
Management provided the decision of the Vice Chancellor shall be final.
II. ELIGIBILITY FOR ADMISSION
TO HOSTELS :
3. Only bonafids
students of the University Teaching Department shall be eligible to seek admission in the
4. A student once
expelled from the Hostel shall not be eligible for readmission.
5. Only those
students whose parents reside out of Municipal area of Rewa may be admitted to the
6. Preference shall
be given to students from coming far off places.
III. ADMISSION :
Students seeking admission to the University Hostels should apply on the prescribed
obtainable from the office of the Warden. The Warden will issue fee demand letter
indicating the last date
by which the student must deposit hostel fees and Mess advance. In case a student fails to
deposit the fees
within the specified time he will forfeit his claim for admission in the Hostels.
Once the student is allocated a room in the Hostel and paid the hostel charges, no fees
money will be refunded.
The Mess in the hostels will be run on cooperative basis by the hostellers themselves
under the general
supervision of the Warden. Utensils charges or Rs. 30/- each will be deposited by
each student every
year.Thus money collected will be apart on kitchen accessories by the permission of the
Students will be admitted to the Hostels by the Warden who may refuse admission to a
student in the Hostel
without assigning any reason.
11. No. Student shall occupy any room in the Hostels without
obtaining admission to Hostel and without payment
of Hostel charges mentioned in the Hostel fee Demand letter.
On producing the relevant receipts the Warden shall allot each student a seat in the
13. Each student must occupy a seat in the room allotted to him
for the session by the Warden. If any student in
found changing his seat without prior permission of the Warden, a disciplinary action will
be taken against
The room once allotted can not be transferred without permission of the Warden. But Warden
the room of student if he deems fit.
Rent and electric charge will be Rs. 100/- per month per student. It may be revised at the
the Vice Chancellor. Hostel caution money of Rs. 200/- per student will be deposited which
DEFAULT IN PAYMENT OF DUES :-
16. Student who fail to
pay their dues in time for two consecutive months their will be struck off from the Hostel
Register and thereafter they may be readmitted on payment of dues outstanding against
along with fine of Rs.
50/- only. In case the student does not get readmission by clearing the dues within
15 days from the date of
removal of his name from the Hostel register, he will have to vacate his seat.
IDENTITY CARDS :
hostellers must get their identity cards every year through the Proctor, A student must
identity card whenever he/she goes out of the Hostel premises. The student shall have to
show his/her identity
card to the teacher of officer of the University on demand.
The prefect will be given a rent free seat from the date of his/her appointment.
The Prefect would be in charge of the discipline and good tone of the hostellers residing
in his block and
should be able to build up good traditions and corporate life among the students of his
The Prefect shall be incharge of the verandah lights and other hostel property of his
block. He/She report to
the Manager/ Warden all cases of illness misconduct, lack of discipline, breach of Hostel
rules or damage to
the hostel property in his block by any hosteller or servant of his block.
The Prefect shall maintain the attendance of the hostellers in his clock every evening for
time to time to be
specified by the Warden.
The Prefect shall be liable to be removed from his office by the Warden without assigning
VII. ROLL CALL :-
Prefect will maintain a registrar to record the daily attendance of the students of his
block between 9.00
pm and 10.00 pm for boys and 7.00 pm for Girls.
surprise roll. call can be taken by the Warden/ Superintentendent at any time
during night times. Every
hosteller should be present in the hostel during these hours.
student who desires to remain absent from the Hostel after the roll-call shall obtain the
permission of the Warden/ Superintendent in advance. Absence from the roll-call without
render a student/ liable to disciplinary action. Repeated breach of this rule shall render
a student liable to
expulsion from the Hostel.
VIII. ABSENCE FROM HOSTEL :-
of absence from Hostel shall be granted for sickness or for urgent and unavoidable reasons
No student shall leave the station without obtaining prior permission of the Warden.
They shall report to the
Warden immediately on returning from leave.
Hostellers going out on Educational or Games tours or for attending N.C.C. camps must
permission from the Warden before leaving the Hostel.
Sick leave shall be granted only on producing medical certificate, Students who fall will
when they are out of
Rewa shall apply for leave through their parents of Guardians and forward a medical
certificate with such
hosteller absenting himself from the Hostel without leave or overstaying his leave for 8
days or more shall
forfeit his seat in the Hostel besides whatever disciplinary action the University
authorities may take.
IX. ELECTRIC LIGHT :
Electric power will normally be supplied from 6 pm to 6 am only. In watts using concerns
will have to pay
extra. The amount will be decided by the Warden.
student shall temper with the electric fitting in his/her room. Any damage to, or loss of
electric fittings will
be chargeable to the students occupying the room besides the fine that may be imposed. In
no case electric
light be left switched on unnecessarily or when the room is closed or locked.
X. ROOM AND FURNITURE'S :-
32. Each student
is responsible for the cleanliness and good order in his room and of the hostel property
furniture in his charge. They shall not disfigure walls or doors and windows.
Students should take care of their rooms even during their temporary absence from their
rooms. They shall not
keep costly things and any type of weapons in the room or in the Hostel. If any students
keep any type of
weapon in the hostel, He shall be terminated from the Hostel. The Hostel management will
not be responsible
if any thing is lost from their rooms.
student shall exchange his room or any of its furniture with any other student without
prior permission of
Immediately before leaving the hostel after annual Exams/semester (II&IV) each student
shall hand over
vacant possession of room to the Warden, If any student leaves the Hostel and fails
to hand over in
good condition all the room furniture and other items issued to him, he shall be liable to
a fine in addition
to the charges for the loss or damage done to the hostel furniture and property. In
exceptional cases the
inmate may be allowed to stay during the vacation after obtaining permission from the
Warden. The decision
of the Warden shall be final.
AND MESS SERVANTS :-
36. The block servants
and mess servants shall be provided by the Registrar in consultation with the Warden
and they shall discharge their duties under the instructions of the Warden posted within
hostel. The clock
and mess servants once deputed ordinarily shall not be withdrawn without consulting
Hostellers are strictly forbidden to utilize Hostel and Mess servants as private servants.
shall strike, interface with or abuse any of the hostel and mess servants in any
way whatsoever. No
excuse will be accepted for the breach of this rule.
MEETINGS AND FUNCTIONS :-
38. Students residing in
the hostels shall not held any meeting or organize any activity without the written
permission of the Warden.
39. No notice
shall be posted on the notice board or circulated in the Hostel without prior written
society asseciation or club shall be formed and no person shall be invited to address any
society without the prior written permission of the Warden.
XIII. HOSTEL AND MESS
CAUTION MONEY :-
caution money is refundable after due deductions if any, after the students has left the
Warden may withdraw from the caution money of the inmate/inmates for payment of
dues against the student.
XIV. GUESTS AND VISITORS
43. No student shall
keep any guest in the room without the prior permission of the Warden.
will have to sign their names in the Visitor's Register and shall state the purpose and
duration of their
XV. COMPLAINT PROCEDURE
45. All applications for
any favor or compliant of any kind must be made to the Warden through the Hostel
46. No Hosteller shall lodge
any complaint with any University authority or the police without the prior permission
of the Warden.
hosteller shall confirm to a high standard of discipline and conduct within and outside
the precincts of
the Hostels befitting the students of a University of repute. He shall have a seriousness
of purpose and shall in
every way, train himself to lead a life of earnest endeavor and co-operation.
hosteller shall show due courtesy and consideration to the employees of the Hostels, good
to his fellow hostellers, respect to the Warden, Superintendents and Managers of the
hostel and pay attention
and courtesy to the Visitors.
49. Breach of
rules and regulations of the hostels lack of decorum, indiscipline, insubordination,
conduct, causing inconvenience of room-mate, taking law interene's own hands or abetting
an offence or
willful damage to hostel property or to the belonging of a fellow hosteller may entail
removal of the student
from the hostel.
50. In case a
student commits serious breach of discipline or excites others to commit breach of
discipline or is a
habitual offender of hostel and mess rule of fails to pay his mess bill in time, his
parents or guardian may be
asked to take away the student from the Hostel.
51. On a
report from the Warden against a hosteller the Kulpati may cancel his admission in the
and the student will have to vacate the Hostel immediately.
52. In case
of damage to any building furniture, fittings or other property of the Hostels, the damage
charged to the inmate known to be immediately concerned, but if the persons who
caused the damage are
unknown, the cost of repairing or replacing it may be assessed equally upon all the
students of the Hostel.
XVII. OTHER RULES :
(except one in the common room or mess) gramophone, or any other sound instrument is not
allowed in the Hostel.
54. No vendor
or a person running a private canteen, washer-man barber, cobbler be permitted to enter
work in the University Hostels unless he holds a license.
of wine and gambling is strictly prohibited in the Hostels. In case a student is found
drunk or alcohol
is recovered from his room he shall be at once expelled from the Hostel.
coming to Rewa for appearing at the University Examinations may be provided accommodation
the Common room of the Hostel subject to availability of seats, each candidate will have
to pay Rs. 10.00
per day for the duration of the examination.
B. MESS RULES 1997 :
I. GENERAL :
1. The name of
the Mess will be "Boys Hostel Mess and I Indira Girls Hostel Mess.
Messes shall be run on no profit and no loss basis by the students.
Messes shall function under the control and Management of the Hostel Warden who shall be
assisted by a
students shall dine in the dining hall of the Mess in case of illness meals may be served
in the rooms with the
permission of the Warden.
residents of the Teachers Hostel or members of the teaching and administrative staff of
the University may
be allowed to dine in the Mess with the prior permission of the Warden.
messing hours shall normally be 9 to 11 in the morning and 7.30 to 9.30 in the evening.
7. In all
matters concerning the Mess the decision of the Warden shall be final.
II. MESS ADVANCE AND UTENSIL
8. Every student
seeking admission to the University Hostels shall have to pay Mess charges, He/She will
pay Rs. 30.00 as Utensil charges which will be non-refundable.
9. The amount
shall be deposited in the Hostel account operated by the Warden.
III. MESS BILL AND ITS RECOVERY
10. Monthly mess
bill of a student shall be worked out by dividing the actual total monthly expenditure on
and establishment in the Mess by the number of student.
charge at the rate of Rs. 10.00 each per meal shall be charged extra. Those taking
breakfast shall have
to pay Rs. 5.00 per breakfast.
shall be allowed to a student for absence from the Mess for one complete day or more with
permission of the Warden.
for special diet supplied to the sick students shall be added to the monthly mess bill.
Rebates shall be
given in the monthly mess bill for the number of days a student is supplied special diet.
students must pay their monthly Mess bill before the 15th of the following month. In case
student shall be allowed to dine in the Mess only on pre-payment of Rs. 10.00 per meal
from a further period
of five ays. If the Mess bill is not cleared during this period the student may be asked
to quit the hostel and his
parents/ guardian shall be informed accordingly.
IV. MESS COMMITTEE :
15. There shall
be a Mess Committee including student Members which will ensure the smooth functioning of
16. With a
view to providing wider participation of students in the functioning of their Mess, the
of the Mess Committee may be changed every three months.
Hostel Manage and the Mess Managers from each Mess shall be the ex-officio members of the
Warden shall be the ex-officio Chairman of the Mess Committee. A student member shall be
Secretary of the Mess Committee by the Warden.
19. The Mess
Committee shall perform the following Function.
(a) To decide the weekly menu for a month.
(b) To discuss the problems relating to the improvement in messing.
(c) To review the messing account of the previous month.
(d) To perform such other functions as may be necessary for the smooth
functioning of the Mess.
V. PURCHASE PROCEDURE :
20. Purchases for
the Mess shall be made by a Sub-Committee consisting of the Hostel Manager and two
student members of the Mess Committee, one from each hostel, nominated by the Mess
Hostel Manager or his nominee shall be incharge of the purchase team.
shall be made at the time and from a source most advantageous and economical to the Mess.
member of the purchase Sub-Committee shall sign each memo or bill in token of its
quality quantity and amount paid or to be paid irrespective of the fact whether he/she or
his/her nominee was
actually present or not at the time of making purchases.
The members of the purchase Sub-Committee should therefore, ensure that either they or
nominees are present when purchases are made for the Mess.
traveling expenses of the purchasing personnel shall be met out of the Hostel Mess Fund.
VI. MESS ACCOUNTS :
24. The Mess
Committee shall ensure that Mess Accounts are kept in proper form and the ledgers and
are kept upto date.
monthly Account sheet shall be considered by the Mess Committee and thereafter shall be
placed on the
notice board of the Mess for information of the Mess members.
VII. DISCIPLINARY RULES :
26. Mess members
shall confirm to a high standard of discipline and conduct within and outside the dining
shall show due courtesy and consideration to the messing staff.
complaints and suggestions concerning the Mess shall be addressed to the Warden through
29. Breach of
Mess rules, withholding payment of Mess Bill after the due date, lack of decorum,
insubordination, ungentlemanly conduct or willful damage to mess property, or taking law
into one's own
hands or abetting an offence may entail forfeiture of a student's seat from the
30. On a
report from the Warden, the Kulpati may cancel a student's admission from the hostel and /
University without assigning any reasons.
The Vice - Chancellor shall have
power to change, add, or modify any clause of the above Regulation at
any time as he deems fit and the decision of the Vice-Chancellor shall be final.