REGULATION NO. 5
RELATING FOR THE CONDUCT OF THE MEETING OF THE COURT
1. The meeting of the Court shall be fixed in
accordance with Section 2 of the Act and Statute No. 6 made thereunder.
2. (i) The Kuladhipati, if present, shall
preside at all meetings of the Court.
(ii) In the absence of the Kuladhipati at any
meeting of the Court, the Kulpati shall preside the meeting.
(iii) In the absence of the Kuladhipati and
Kulpati, the members present shall elect a Chairman for the meeting.
3. Any meeting may be adjourned from time to
time to a date and hour specified to conclude any unfinished business.
4. The Annual account with the Audit Reports
thereon, the financial estimates and the annual report shall be considered
by the Court at its annual meeting.
5. Thirty members of the Court shall form the
6. If the quorum is not complete fifteen
minutes after the notified time of the meeting, the Chairman may declare that
there shall be no meeting.
7. If, in the course of a meeting any member
calls attention to the absence of the quorum, the Chairman shall dissolve
8. The Registrar shall give ten clear days notice to
the members of the Court of such a meeting by registered post
with acknowledgement due, and shall publish by a
notice posted on the notice board of Registrars office and also
the notice in the important news-papers.
9. The Registrar shall give seven clear
days notice to the members of the Court for a Special meeting convened
under section (2) of Statute 6 by
registered post with acknowledgement due, and shall publish by a notice posted on the
notice board of the
10. A member who wishes to move a resolution
shall give to the Registrar seven clear days notice of his intention to do so
and shall, together with the
notice, forward a copy of the resolution which he wishes to move.
11. The Registrar shall, before entering into
any such resolution on the agenda paper, submit it to the Kulpati .
12. The Kulpati shall disallow :
(i) any resolution on a
matter the consideration of which appertains properly, in the first instance, to another
of the Vishwavidylaya.
(ii) any resolution tending
to revise the actsof the Executive Council or the Academic Council, unless such resolution
has first been submitted to the Council concerned at a meeting of the Council preceding
the meeting of the Court.
13. The Kulpati shall be sole authority to
determine whether the resolution is in order. No resolution not admitted by the
Kulpati shall be included in
14. The Registrar shall, six clear days, before
the day of the meeting, forward to each member an agenda paper showing the
business to be brought before
the meeting and the resolutions to be proposed together with the names of the
proposers of the
Notice of :
(a) a resolution relating to an item of business on the
agenda paper; or
(b) an amendment to a resolution included on the agenda
paper, shall reach the Registrar atleast forty- eight hours before
the time of the meeting
and the Registrar shall, forward to each member a Supplementary agenda paper showing all
such resolution or
16. No business other than that contained in
the agenda papers shall be transacted at a meeting except with the consent
of the Chairman of the meeting or
unless permission is given to introduce it by the vote of two-thirds of the members
17. All questions as to whether proper notice
of a resolution or an amendment has been given shall be decided by the
Chairman of the meeting, whose
decision thereon shall be final.
Motions Without Notice :
18. (a) No motion or resolution of which
due notice has not been given may be moved at any meeting of the Court
(1) to adjourn the debate ;
(2) to adjourn the meeting ;
(3) to dissolve the meeting ;
(4) to change the order of business
(5) to refer any matter to any
authority of the University ;
(6) to pass to the next item of
(7) to appoint a committee
(8) to propose that the question be
(b) A motion under (1),(2),(6) or
(8) above shall be put to vote without discussion.
(c) Motions under (1),(2),(3) and
(4) shall be moved only with the consent of the Chairman.
19. No amendment of which due notice has not
been given shall be moved to a motion or resolution before a meeting of the
Court unless :
(1) the Chairman rules it to be in order as
arising out of the debate, or
(2) permission to move the amendment is given
by a majority of the members present.
Vote and Casting Vote :
20. The Chairman at a meeting of the Court
shall have a vote and a casting vote.
21. Every motion shall be affirmative in form,
and shall begin with the word "That ".
22. Every motion must be seconded, otherwise it
shall drop. The seconder of a motion may reserve his speech with the
permission of the Chairman.
23. When a motion that is in order has been
seconded it shall be stated from the Chair, before it is discussed.
24. If no member rises to speak on the motion
after it has been stated from the Chair, the Chairman shall proceed to put
the question to the mover.
25. Not more than one motion and one amendment
there to shall be placed before the meeting at the same time.
26. A motion once disposed of shall not be
again brought forward at the same meeting or at any adjournment thereof.
No member shall be allowed to speak
more than once in the course of the discussion of a motion or of a motion and an
amendment, except the proposer of
the substantive motion who will have a right of reply in either case at the close of the
discussion, provided that a member who
has spoken on a motion before the proposal of an amendment there to, shall be
entitled to speak once upon such
27. (1) Any proposal before the meeting may be
(a) by leaving
out a word or words or
(b) by leaving
out a word or words in order to add or insert some other words, or
(c) by adding or
inserting a word or words.
(2) When an amendment is of the
first kind, the form in which it shall be proposed and handed to the Chair will be,
the words (mentioning them ) be omitted."
(3) When an amendment is of the
second kind, the form will be "That the words (mentioning them) be omitted in order
to add (or insert) the words (mentioning them).
(4) When an amendment is of the
third kind, the form will be "that the words (mentioning them) be added (or inserted)
28. No amendment shall be proposed which would
in effect constitute a direct negative to the motion.
29. Every amendment must be relevant to the
motion upon which it is moved.
30. No amendment shall be proposed which
substantively raises a question already disposed of by the meeting, or which is
inconsistent with any resolution
already passed by it.
31. The order in which amendments of previous
notice has been given are to be brought forward shall be determined by
32. An amendment must be seconded in the same
way as a motion, otherwise it shall drop. A seconder of an amendment
may reserve his speech
with the permission of the Chairman.
33. When an amendment that is in order has been
moved and seconded, it shall be stated from the Chair.
Procedure in discussion :
34. The mover of an amendment, or of a
motion for dissolution or adjournment, has no right of reply.
35. When the Chairman has ascertained that no
other member entitled to address the meetings desires to speak, the mover
of the original
resolution may reply upon the whole debate.
36. No member shall speak to the question after
the mover has entered on his reply.
37. When the debate is concluded, the Chairman
shall after summing up, if he so desires, put the question to the vote thus:
(1) If there is an amendment, the
Chairman shall state the motion and the amendment and take the vote of the meeting on
(2) If the amendment is negatived,
the original motion shall be again stated from the Chair, and subject to the foreorder
may then be proposed thereto.
(3) If an amendment is carried, the
motion as amended shall be stated from the Chair and may then be debated as a
substantive question to which any further amendments to the original motion which are in
order may be proposed,
subject to the foregoing regulations. Such further amendments shall be disposed of in the
same manner as the original
When all the amendments have been thus dealt with the Chairman shall take the vote of the
as amended as the substantive resolution.
38. A motion "That this meeting be now
dissolved" or "That this meeting be now adjourned" may be moved at any time
interrupt a speech.
39. If a motion for dissolution is carried, the
business before the meeting shall drop.
40. If a motion for adjournment is carried, the
meeting shall be adjourned, and the business shall be resumed at the
41. A motion "That the debate be now
adjourned" may be moved and if it be carried shall have the effect of postponing the
debate on the question under
consideration, and the other items on the agenda paper shall be proceeded with. If the
motion be negatived, the debate shall be
42. A meeting or a debate, renewed or continued
after an adjournment, is to be deemed one with that preceding the
43. A motion "That the meeting pass to the
next business on the agenda paper" may be made at any time, in like manner,
and subject to the same rules
as one for adjournment. If such motion be carried, the motion under consideration and the
amendment thereon, if any, shall
44. At any time after a motion or amendment has
been made a member may request the Chairman to put the question, and if
it appears to the Chairman that
there has been sufficient discussion he may call upon the mover for his reply and may
then put the question to vote.
45. Time limit - No member other than
the Chairman shall speak for more than ten minutes when proposing a motion or
amendment, or for more than five
minutes when seconding or speaking to a motion or amendment, or when replying.
The Chairman may allow more time to
any member at his discretion.
Proposal of a Special Nature :
46. Proposal relating to the conferring of
honorary degrees, votes of thanks, message of congratulations or condolence,
addressess, and other matters of a
like nature may be moved from the Chair without previous notice.
Intervention of Chairman:
47. The Chairman may at any stage in the
proceedings, at his own discretion or at the request of a member, explain the
scope and effect of the motion or
amendment which is before the meeting.
48. If the Chairman desires to take an active
part in a debate, he shall vacate the Chair until the vote on that debate shall
have been taken. During such time
the Chair shall be taken by a member present appointed by the Chairman. The acting
Chairman shall, during the debate in
question exercise all the rights of the Chairman.
49. Any member may, with the permission of
the Chairman, rise, even while another is speaking to explain expression used
by himself which may have been
misunderstood by the speaker, but he shall confine himself strictly to such explanation.
Points of Order :
50. Any member may call the Chairmans
attention to a point of order even while another member is addressig the
meeting, but no speech shall be
made on such point of order.
51. The Chairman shall be the sole judge on any
point of order, and may call any member to order and may, if necessary,
dissolve the meeting, or adjourn it
to some hour on the same or the following day.
52. A motion or amendment may be withdrawn by
permission of the Chairman by any member who has given notice of such
motion or amendment.
Absence of Mover :
53. Any motion or amendment standing in the
name of a member who is absent from a meeting may be brought forward by
any other authorised member.
54. On putting any question to the vote the
Chairman shall call for an indication of the opinion of the Court by show of hands
in the affirmative, and
negative, and shall declare the result there to according his opinion.
55. Any six members may then demand a division
except on a motion of the kind contemplated in Regulation. The Chairman
shall thereupon give such
directions for effecting the division as he shall consider expedient and shall nominate
to count the votes.
56. A motion for the appointment of a
Committee on a subject under detate may be made by any member at any time, and
without the notice required
57. A motion for the appointment of a Committee
must define the purpose for which the Committee is to serve and the
number of members to
constitute it. Amendments for enlarging or restricting the number may be made without
notice. If the motion is
carried, the member moving shall name the persons whom he wishes to form the Committee. It
shall thereupon be open to
members to propose and second other names. A ballot shall then be taken, if necessary, and
the requisite number
appointed from those who obtain the largest number of votes.
58. The quorum for a Committee shall be not
less than a majority of the members appointed.
59. At the time of the appointment of a
Committee one of its members shall be elected as a Chairman of the Committee by
60. The resolutions of a Committee appointed by
the Court shall be embodied in a report. The report shall be presented to
the Court at its next
meeting, subject to provisions of these Regulations respecting notice.
61. In all cases of election other than those
specifically provided for, the candidate shall be proposed and seconded. if on
more candidates are nominated
than there are vacancies to be filled, the Chairman shall declare those candidates to be
elected. If the number of
candidates exceed the number of vacancies the voters shall state on the ballot paper the
of the candidates they desire
to vote for upto the limit of the number of vacancies.
62. No matter which has been decided by the
Court shall, within a period of six months, be reconsidered, except a special
meeting of the Court convened for
the purpose upon the requistion of not less than thirty members. No motion for
revision shall be carried unless
three-fourth of the members present at such meeting vote in favour thereof.
63. Once every twelve months, or at such other
intervals as the Court shall direct, the Executive Council shall cause the
minutes of the proceedings of
the meeting of the Court to be printed and a copy thereof to be forwarded to each
64. In any case not provided for by these
regulations, the Chairman shall be entitled to give his own ruling as to procedure.
Press and Visitors :
65. Representatives of the Press and Visitors
may be admitted to the meetings of the Court, provided they have obtained the
permission from the
Registrar. The Chairman may, at any time during the sitting of the Court, direct all
the Press and Visitors to
66. Any member of the Court shall, subject to
the Regulations of the Court be entitled to put questions regarding any matter
connected with the administration
of the University. A member so putting a question or any other member of the Court
shall be entitled to put
supplementary questions. Notice of questions to be answered shall reach not less than
before the date of the meeting.
67. The Vice Chancellor may decline to answer
any question if he considers it contrary to the best interests of the University.
Such decision shall be final. The
Vice Chancellor may decline to answer supplementary questions for the same reason.
68. No question may be put which reflects upon
the personal character of a member of the University staff.
69. The Kulpati may ask for notice of a
supplementary questions which he is not prepared to answer withoutfurther enquiry
into the facts of the case.