STATUTE No. 19
PREPARATION AND MAINTENANCE OF SENIORITY LISTS
( Refer Section 35 (O) )
1. It shall be the duty of the Registrar to prepare and maintain in respect of
Principals, Professors, College Professors,
Readers, Readers in Colleges, Assistant Professors and
Lecturers complete and up-to-date seniority lists in
accordance with procedure laid down in the clauses
2. All Principals / Professors / Readers / College Professors / Readers in
Colleges / Assistant Professors / Lecturers,
shall apply for inclusion of theirs names in the cadre
concerned in the prescribed form given in the Appendix through
the principals of the College / Head of Teaching Department
by 15th October each year at the latest Persons whose
applications, complete in every respect and supported by
the necessary evidence, are not received by the Prescribed
date, shall not be considered for inclusion in the list,
Provided that the teachers who had applied once need not apply
again till their respective cadre is changed or altered by
transfer or Promotion. The Principal / Head of Teaching
Department shall communicate to the Registrar the names of
teachers who leave the institution.
3. The Registrar shall prepare separate lists showing the seniority inter-se of
Principals, Professors, College, Readers,
Readers in Colleges, Assistant Professors and Lecturers
respectively and publish the said lists for objection.
4. The Publication of the lists for objection shall be made on or before the
15th November succeeding and publication
shall be caused by forwarding two copies of the lists to
each College / Teaching Department for displaying one copy
on the staff notice board of the College / Teaching
Department and the other for making it available for reference to
the members of the teaching staff.
5. (a) Any Principal / Professor / College Professor /
Reader / Reader in College / Assistant Professor, Lecturer who
aggrieved by any entry or omission made in the said lists may, within twenty days from the
date of the
Publication of the lists on the staff notice board of the College / Teaching Department.
File an objection stating
reasons and with evidence in support of his contention addressed to the Registrar. If the
heared in person, he shall specifically state the
(b) The Kulpati shall before the
30th November appoint a Committee consisting of a member of the Executive
Council and two Principals / Professors other than those who are members of the Executive
council for dealing
with objections that may be filed to the seniority lists. The Kulpati shall nominate one
of them to be the convenor
of the Committee.
(c) The Committee appointed by the
Kulpati shall meet at such time and on such dates as the Convenor of the
Committee may fix.
(d) The Committee may, where
necessary, call for the parties concerned, or inspect any document, file, register
record in the possession of the University or any College maintained by or affiliated to
(e) The Committee shall provide
reasonable opportunity to hear the objector if the objector desires to be heared
(f) The Committee shall report in
decisions as also the reasons therefor.
(g) All decisions of the Committee shall
be taken by majority and communicated to the Registrar not later than 24th
6. (a) The seniority list, as finalised by the Committee,
shall be published by the Registrar not later than 31st December
year by forwarding two copies to each College / Teaching Department for displaying one
copy on the staff
notice - board of the college concerned and the other copy for making it available for
reference to the members
staff of the college.
(b) The objector may, on request, obtain
a copy of the decision of the Committee from the Registrar on payment of
7. The list so published finally, shall remain in force from
1st January to 31st December of the Calender year following
the Publication of the list.
8. A copy of the finalised list may be supplied to a person on
payment of Rs.5.00 only.
A P P E N D I X
Application for inclusion in the list of
( Designation e.g. Professor , Assistant Professor etc.)
I request that my name be included in the seniority list
Particulars of my service are as
2. Date of birth
3. Subject Teaching
4. Post held at Present
5. Date from which present post is held
6. Scale of pay in the present post
7. Academic Qualifications
8. Teaching experience ...............Years
9. Teaching posts held (chronologically) prior to appointment to
the present post.
|Designation of post
||Name of Institution in which post was held
||Form...............To............Scale of Pay
N.B. :- (1) A teacher in service under the Madhya pradesh
Government need not give the name of various Colleges to
which he was posted in any particular capacity.
(2) Change in the cadre
e.g. Lecturer, Asstt. Professor, Professor together with the date of appointment in each
case and the Pay scale should be clearly stated. I declare that the particulars given are
Principal / Head of the
Signature of Applicant
College/ Teaching Department.