STATUTE No. 25
ELECTION OF TEACHER'S REPRESENTATIVES ON THE COURT
(Refer Group B of sub -section (1) of section 20 )

  1.  (i)  The election of representatives under Group of B of sub-section (1) of section 20 shall be by simple majority
             vote.
     *(ii)  Every teacher whose name is included in the Final Electoral Roll for election under each of the item under
             group B shall be an elector qualified to be a candidate and vote at the election , under each such respective
             item.

   2.  Whenever it is necessary to hold an election under all or any item of Group B of sub-section (1) of section 20,
         the Registrar shall by a notice, published by affixing a copy thereof on the office notice board of the University
         and by despatch by registered post of two copies thereof to each affiliated college, Teaching Department and
         school of Studies for display on the notice board of the institution and for reference.
        (a)  call upon the electors to elect members on the court specifying the item / items of sub-section (1) of section
              20 under which members are to be elected and the number of members to be elected under each item;           
        (b)  fix the last date for receipt of claims for inclusion of any name not included in the provisional electoral roll
              or for correction of a name and of objection to the inclusion of any name appearing in the provisional
              electoral roll, such date being twenty one days from the date of the publication of the notice and if the
               twenty first day is a holiday, the following working day;
         (c)  Fix the date of enquiry into claims and objections to the provisional electoral roll which shall not be later
               than three days from the last date for the receipt of claims and objection ;
         (d)  fix the last date for the publication of the final electoral roll ( in the same manner as that for provisional
               electoral roll ) such date being not later than seven days from the date fixed for enquiry into claims and
               objections to the provisional electoral roll;
  -------------------------------------------------------------
  * Approved by coord no. 29 dated 3, 4, 5 June, 1986 )

          (e)  fix the last date for the receipt of nominations at the university office which shall not be later than twenty
                one days from last date for publication of final electoral roll;
          (f)  fix the date and time for the scrutiny of nominations which shall not be later than three days from the last
               date for the receipt of nomination;
          (g)  fix the last date for the withdrawal of candidate which shall be the third day after the date for the scrutiny
                of nominations and if that day is a holiday, the next succeeding day which is not a holiday;
          (h) Notify the list of polling centre for teachers of different institutions and fix the date and hours (duration)
                for poll;
          (i)  Fix the design of Ballot paper. There shall be different column of Ballot paper for different constituencies
               (categories);
          (j)  Fix the place where the Ballot Boxes used in the poll will be deposited in safe custody after the conduct
               of the Election at polling centres;
          (k) Fix the date and place for the counting of votes, such date being not later than three days from the date
               fixed for the conduct of the poll.

  3.     (i)   The Registrar shall prepare separate provisional electoral roll for election under each item in Group B
                of sub-section (1) of section 20 showing the names of teachers in each College / Teaching Department/
                School of studies under the category concerned as on the date of issue of notice under paragraph 2 of
                this statute;
          (ii)   The provisional electoral roll shall be published by the Registrar simultaneously with the notice under
                  paragraph 2 of this Statue by affixing a copy thereof on the notice board at the University office and
                 despatching two copies thereof to every principal of an affiliated college and Head of University
                 Teaching Department / School of Studies for display sson the Notice Board of the Institution concerned
                 and for reference by teachers.

  4.   (i)    Any teacher whose name is not included in the provisional electoral roll may make in Form-1 a claim for
               inclusion of his name in the electoral roll;
        (ii)   Any teacher whose name has not been correctly given in provisional electoral roll may make in Form-2
               a claim for correction of name.
        (iii)  Any teacher whose name is included in the provisional electoral roll may object in the form-3 to the
               inclusion of the name of any person in the roll.
       (iv)  All claims and objections shall be delivered to the Registrar in person or by registered post in a sealed
              envelope with "claims and objections" Super-inscribed thereon.

   5.  (i)  All claims and objections to the provisional electoral roll shall be scrutinized and inquired into by a Committee
            consisting of two Deans of Faculties nominated by the Kulpati and the Registrar at the university office on the
             date fixed for the purpose and the teacher filing the claim or the objection shall be entitled to be present at
             such scrutiny. The Kulpati shall appoint one of the Deans to be the chairman of the Committee .
       (ii)  The decision of the Committee on the claim and objections shall be recorded in writing and notified on the
            day of the inquiry.
      (iii)  An appeal of the person preferring a claim or raising an objection shall lie with the Kulpati, whose decision
             in the matter shall be final. Every appeal shall be lodged in writing with the Registrar within two days of the
            decision appealed against.

   6.  After all claims and objections have been decided upon , the provisional electoral roll shall be revised, if need
         be, and the final electoral roll shall be prepared and published by the Registrar.

   7.   The Registrar shall send to every College / Teaching Department / School of Studies blank nomination form
         in Form-4 not later than the date fixed for inquiry into claims and objections to the provisional electoral roll
         with the request that the forms be supplied to teachers who may require them. Teachers may obtain blank
         nomination forms from the University office, if they so desire.

  8     On or before the date appointed under clause (e) of paragraph 2, each candidate shall :-
         (i) either in person or by his proposer or seconder, between office hours, deliver in sealed cover marked
             "Nomination paper" to the registrar or his nominee a nomination paper completed in Form-4 appended
              hereto and signed by the candidate and by two electors as proposer and seconder, or
         (ii) send by registered post in a sealed cover marked "Nomination paper" to the Registrar a nomination paper
              completed in Form-4 appended hereto and signed by the candidate and by two electors as proposer and
              seconder.

  9.     Each candidate shall be nominated by a separate nomination paper and not more than one nomination paper
          shall be delivered or sent in one cover.

  10.   On receipt of a cover containing nomination paper the Registrar or his nominee receiving the same shall enter
          on the cover the time and date of receipt of the paper and shall initial the entry . Nomination papers received
          after office hours on the date fixed under clause (e) of paragraph 2 or thereafter shall be treated as rejected.

  11.   On the date and time fixed for security of nominations under clause (f) of paragraph 2, the candidate, their
           proposers or seconders, but no other person, may attend the office of the Registrar and the Registrar shall
           give them all reasonable facilities for examining the nomination papers of all candidates which have been
           received by him within the time and in the manner laid down in paragraph (8).

  12. (i) The Registrar shall examine the nomination papers and shall decide all objections, which may be made to any
             nomination , and may either on such objection or on his own motion after such summary enquiry if any, as
             he thinks necessary, reject any nomination on any of the following grounds :-
             (a)      that the candidate is not qualified or is disqualified for being chosen to fill the seat under any of the
                       provisions of the Adhiniyam and the statutes made thereunder;
             (b)      that there has been a failure to comply with any of the provisions of paragraph (8) and (9);
             (c)      that the signature of the candidate or the proposer or seconder on the nomination paper is not genuine;
             (d)      that the cover containing the nomination paper is not sealed.

       (ii) Nothing contained in sub-clause (b) or (c) of clause (i) shall be deemed to authorise the rejection of the
            nomination of any candidate on the ground of irregularity in respect of a nomination paper, if the candidate
            has been duly nominated by means of another nomination paper in respect of which no irregularity has
            been committed. the decision of the Registrar shall be final.
       (iii) The Registrar shall endorse on each nomination paper his decision accepting the same and, if the nomination
             paper is rejected, he shall record in writing a brief statement of his reasons for such rejection. The decision
            of the Registrar shall be final.
      (iv) Immediately after all the nomination papers have been scrutinized and decisions accepting or rejecting the
            same have been recorded, the Registrar shall prepare a list of candidates whose nominations have been
            found valid and affix it on his office notice board.
      (v) The said list shall contain the names of candidates in alphabetical order and the names of College / Teaching
            Department or School of studies to which they belong .

                         Provided that in case of election under item (x) of sub-section (1) of section 20 the names of
   candidate shall be in the following order;
     (a) Principal of Women's colleges.
     (b) Principals of Government College.
     (c) Principals of Colleges other than those in (a) and (b) above:

                        Provided also that in case of election under item (xv) of sub-section (1) of section 20, the name of
  candidates shall be in the following order :
  (a) Lecturer of University Teaching Department / school of studies,
  (b) Lecturers other than in (a) above.

  13.  (i)     Any candidate may withdraw his candidature by a notice in writing duly signed by him and delivered to the
                Registrar either by such candidate in person or his proposer or seconder , during office hours on or before
                 the last date fixed for withdrawal under clause (g) of paragraph 2.
        (ii)     No person who has given a notice of withdrawal of his candidatures under clause (i) shall be allowed to
                 cancel the notice.
       (iii)     The Registrar shall on receiving notice of withdrawal under clause (i), as soon as may be thereafter, cause
                 a notice of the withdrawal to be affixed on his notice board.

  14.     Immediately after the expiry of the period within which candidatures may be withdrawn the Registrar shall
            prepare and affix on his office notice board a list of contesting candidates who are included in the list of
            validly nominated candidates and who have not withdrawn their candidature within the said period. The list
            shall contain the names of contesting candidates together with the name of College/Teaching Departments
            or school of studies to which they belong in the same order as the list of validly nominated candidates under
            paragraph 12.

   15.  (i)  If the number of contesting candidates is equal to or less than the number of seats to be filled in, all the
               candidates shall, subject to the provisions appearing hereafter in this paragraph be declared elected.   

                                Provided that if there is more than one contesting candidate from any University Teaching
   Department, School of studies or College, one of  them shall be declared elected on the basis of election held
   by secret ballot:

                                Provided further that the contesting candidate under item (x) or item (xv) shall not be declared
   elected unless-
           (a) They include not less four principals from Colleges belonging to the State Government and one principal
                 from a Women's college or Lecturer from the University / Teaching Departments or school of Studies
                 as the case may be,                    or,
           (b) The number of contesting candidates eligible to fill the reserved seats is less than the number of such
                 reserved seats and the number of remaining contesting candidates is also equal to or less than the number
                of non-reserved seats :                    
                                 Provided also that if the number of contesting candidates eligible to fill the reserved seats under
  item (x) or item (xv) is less than the requisite number of seats to be filled in all of them shall, subject to the first
  provision, be declared elected.
          (ii) Seats not filled in and for which there are no eligible contesting candidates shall be declared vacant and
               shall remain so till the next constitution of the court.

  16.     If the number of contesting candidates is more than the seats to be filled in voting shall take place and the
            requisite number of candidates shall be elected with the provision of the Adhiniyam and this Statute:

                     Provided that if such contesting candidates under item (x) or item (xv) include four or less principals
   from colleges belonging to state Government and one from a Women's college or one lecturer from the University/
   Teaching Departments or school of studies as the case may be, all such candidates eligible for the reserved seats
   shall be declared elected to the reserved seats subject to the condition laid down in clause (ii) of the Explanation to
   sub-section (1) of section 20 and -
     (a)     The reserved seats for which there are no eligible candidates shall be declared vacant and shall remain so
              till the next constitution of the Court.
     (b)     Voting shall take place to fill the seats not so filled in , or declared vacant.

  17.    Where voting is necessary the names of contesting candidates from whom the elector has to elect, shall be
            printed on the ballot paper in the same order as in the list of valid nominations as affixed on the University
           Office Notice Board under paragraph (12) together with the names of Colleges. Teaching Departments or
           school of studies to which they belong. The ballot paper shall show at the top the item under which election
           is to take place and number of seats to be filled indicating clearly the number of seats if any, reserved for any
           particular category. Each ballot paper shall bear the signature of the Registrar.

  18.     (i)     Every elector shall have as many votes as there are seats to be filled through voting.
            (ii)    An elector in giving his vote shall place on his ballot paper a cross mark (x) in the space opposite the
                    name of each candidate for whom he wishes to vote.

VOTING:

  19. Polling Centres :
                The electors shall record their votes in person by poll to be held at respective polling centres provided
  that a postal ballot can be permitted if it is certified by a doctor not below the rank of Assistant Surgeon that the
  voter is physically unfit to cast his vote in person provided further that for casting postal ballot the / provisions of
  Representaions of people Act shall be followed.

  20.  THE POLL
         The Registrar shall be the returning officer for the election . A Teacher not below the rank of Professor of a
   College or reader of the University Teaching Department shall be nominated by the Returning officer to work as
   presiding officer for particular polling centre.

               The Principals /Deans of colleges / Heads of School of studies will be present at their respective polling
   centres at the time of polling to help the presiding officer in smooth conduct of poll and verification of votes,

                In case of non availability of above officials in institutions the next senior most person of the respective
   institutions shall perform the above duties,

                The Returning officer shall depute an University employee to assist the presiding officer for a polling centre.
         (b) the returning officer shall fix the hours during which the poll will be taken and the hours so fixed shall be
              published in the notice to be issued under paragraph-2.
         (c) The Presiding officers shall cast their votes at the polling centres , where they are posted .

 

  DISPLAY OF LIST OF CONTESTING CANDIDATES
    21.     Outside the polling centre there shall be displayed on the notice board a copy of the list of contesting
               candidates prepared under paragraph 14.

  Design of Ballot Box.
  22.
     Every ballot box be of such design as may be approved by the Returning officer.
  23.     Voting Compartments :
           At the polling centre there shall be set up one or more voting compartments in which electors can record
            their votes screened from observation.
  24.    At the polling Centre sufficient number of ballot boxes copies of the electoral roll and ballot paper will be
           supplied by the returning officer.
  25.    Regulating the entry of electors at the polling centre the presiding officer shall regulate the number of electors
           to be admitted at any one time inside the polling centres and shall exclude therefrom all persons other than the
           persons on polling duty.
  26.   (i)   Immediately before the commencement of the poll the presiding officer shall demonstrate to the voters and
                officers present, that the ballot boxes are empty ; and
          (ii)   the ballot box then be closed, sealed and secured and placed in full view of the presiding officer and the
                 officers on duty. The ballot box will however, be sealed in such a manner that the slit for the insertion of
                 the ballot paper therein remains open.
  27.     Identification of Electors:
         (i)    As each elector enters the polling centre the Presiding Officer or the official authorised by him in this behalf,
                shall check the elector's name and other particulars with the relevant entry in the electoral roll.
         (ii)   In deciding the right of a person to obtain a ballot paper , the presiding officer shall get him identified by
                the principal / Dean of College or Head School of studies dept., or person present in his place. The
                presiding officer shall overlook merely clerical or printing errors if any in the voters list .

  28.     Issue of ballot paper to electors at the place of poll.
           (a) The presiding officer shall put his signature and centre stamp on all the ballot paper issued to him for a
                 particular polling centre.
           (b) At the time of issuing a ballot paper to an elector at the place of poll the presiding officer shall obtain the
                signature of the elector on the authentic electoral roll and it will be verified by the officer of the institution
                concerned.

  29.    Voting Procedure at the place of poll.
           The elector on receiving the ballot paper shall forthwith :
            (a)  proceed to the voting compartment,
            (b)  There make a mark on the ballot paper as provided in paragraph 18 , fold the ballot paper so as to
                   conceal his vote.
            (c)  insert the folded ballot paper into the ballot box in presence of presiding officer and will quit the polling
                  centre.

  CLOSING THE POLL
  30. 
(a)     The presiding officer shall close the polling centre at the hour fixed in this behalf under paragraph-2 and
                 shall not thereafter admit any elector into the polling centre.
        (b)     As soon as practicable after the closing of the poll the presiding officer shall close the slit of the ballot box
                 and seal it up. The officers present shall also put their signature and seal on the ballot box. The ballot box
                 shall thereafter be sealed and secured.
       (c)     An account of the Ballot Papers used and unused ballot papers shall be prepared by the presiding officer
                 in the prescribed form.

  SAFE CUSTODY OF BALLOT BOXES
  31.     The presiding officer shall take under police custody all the ballot boxes used in the poll to the place notified
             by the Returning Officer for being kept in safe custody before the counting of the votes.

  COUNTING OF VOTES
  32 (a)  The counting of votes will be done by the returning officer at the place , date and time fixed under
               paragraph -2.
      (b)  The counting shall be conducted in the presence of a Committee of three persons appointed by the kulpati,
              However the candidate or his agent will have the right to be present at the time of counting .

                         Provided that by these presence in the opinion of the Returning Officer , no disturbance is caused
   in the counting.

  33.   The returning officer shall open the ballot boxes after verification of seals . He shall tally the number of ballot paper
           in ballot boxes of each centre with the ballot paper account of that centre.

                     The ballot papers of all the centre shall be mixed and then be sorted category wise for counting.

  REJECTION OF BALLOT PAPERS.
  34.     A ballot paper shall be void :
             (i) If the elector has given more votes than the number of seats to be filled ,or
            (ii) if it is signed by the elector or
            (iii) if it is unmarked or void for uncertainty provided that where there is uncertainty in respect of any
                  vote/votes but not in respect of all votes given by the elector , the ballot paper shall be void to the extent
                  of the uncertainty only.

  DECLARATION OF ELECTED CANDIDATES
  35.     After all votes are counted, the Returning Officer shall prepare a list of candidates arranged in order of votes
            they received, the candidates obtaining the highest number of votes being placed first in the list . Provided that
            if there are two are more candidates from any University Teaching Department / School of studies or College
            only the candidates getting the highest number of votes among candidates from each such Teaching Department
            / School of studies or Colleges shall be included in the list and the rest shall be excluded.

  36.  (1) (a) If the seats for which the voting has taken place included any seat/ seats reserved for any particular
                    category of contesting candidate belong to such category equal in number to the number of seats
                    reserved for such/each category and highest in the list referred to in paragraph 35 above shall be
                    declared elected.
             (b) After the result of election to the reserved seats is declared contesting candidates equal in number to that
                    of remaining seats to be filled and highest in the list amongst the candidates not above declared elected
                    under sub-clause ,shall be declared elected.

       (2) If the seats for which voting has taken place do not include any reserved seat/ seats contesting candidates
            equal in number to the number of seats to be filled shall be declared elected in the order in which their names
            appear in the list referred to above in paragraph 35 above.

       (3)  When two or more candidates have secured equal mark / votes the result of the election shall be decided
               by drawing lots.  

  37. An election petition against any returned candidate may be presented to the Kulpati by any candidate or
        elector within ten days from the date of publication of the result of the election on the Notice Board of the
        University. The Kulpati's order on the petition shall be final and binding.

 

FORM-1


    (Election of representative on the court of ……………………….University under item No. …………….of
   sub-section (1) of section 20 of the Adhiniyam).
  Claim Application for inclusion of Name in the Electoral Roll.

  To,
       The Registrar,
        ………………….University ,
        …………………..

  Sir,
           I am a…………………………………………….. (Designation e.g. , Professor/Asstt. Professor/Lecturer)
  in……………………………..College / Teaching Department /School of studies since………………………….
            ( Month & Year )

                             I request that my name be included in electoral roll for election under item No. ……………….of
  sub-section (1) of section 20 of the Adhiniyam.

                                                                                                                    Signature………………………….…
  Place ……………………                                                                                 Full name ………………………  
  Date……………………..                                                                                 Designation………………......…
                                                                                                                            Name of Institution where                                                                                                                               Employed……………………
                  
                                                 I………………………….Principal of ………………….……College/ Head,
  Teaching Department or School of studies of ……………………………certify that Shri………………………is
  a …………………….……… (Designation) in …………………….College / Teaching Department or school of
  studies since ………………………. ( Month & Year)

                                                                                                                    Signature …………………………..
                                                                                                                     Full name ........................................

                                                                                                                        
  Designation…………………………
                                                                                                            Name of Institution …………………
  Place ……………………
  Date……………………..

   ____________________________________________________________________________________

FORM-2

  (Election of representative on the court of ……………………….University under item No. …………….of
   sub-section (1) of section 20 of the Adhiniyam).
                    Claim for Correction of Name

To,
      The Registrar,
       …………………….University ,
        …………………….

Sir,

        I submit that my entry relating to myself which appears at Serial No. ……… of the provisional electoral Roll as"
   ……………………………………………" is not correct. It should be corrected to read as follows :                                                   "……………………………….."

                                                                                                                         Signature………………………
                                                                                                                         Full name ..................................
                                                                                                                                                                                                                                                           
                                                                                                                         Designation .......................                                                                                                                       Name of Institution where
Place ……………………                                                                                
                                                                                                                          Employed…………………………
Date……………………..

_____________________________________

FORM-3

( Election of representative on the court of ……………………….University under item No. …………….of sub-
  section (1) of section 20 of the Adhiniyam).

OBJECTION OF INCLUSION OF NAME

To,
       The Registrar,
         …………………….University ,
          …………………….

Sir,
      I object to the inclusion of the name of ……………….at serial No. ……… of the provisional electoral roll
   for the following reasons:

REASONS :
………………………….                                 
………………………….

I hereby declare that the facts mentioned above are true to the best of my knowledge and belief. My name
  has been included in the provisional electoral roll at
Serial No………………….

                                                                                                                          Signature……………………………

                                                                                                                           Full name…………………………..                                                                                                
                                                                                                                           Designation…………………………                                                                                                                                                                                                                                                             
                                                                                                                   Institution where Employed………………
Place ……………………
Date……………………..

   ___________________________________________________________________________________

FORM -4

NOMINATION PAPER

( Election of representative on the court of ……………………….University under item No. …………….of
  sub-section (1) of section 20 of the Adhiniyam).
                                             I……………………………… propose the name of Shri/ Shrimati/Kumari
                                                     ( Full name )
        ………………………..whose name appears at Serial No. ……………….. of the final electoral roll
  as member of the Court of …………………University under item No……………….of sub-section (1)
  of section 20 of the Adhiniyam.
                                                                                                                                   

                                                                                                                              Signature………………………

                                                                                                                               Full Name……………………...

                                                                                                                               Serial No. in the Final Electoral

                                                                                                                                Roll.........................................

                                                                                                                                Designation...............................

                                                                                                                          Institution where employed................... ..                                                                                                                                                                      

                                             I …………………………………Second the above proposal,
                                                    (Full Name )
                                                     Signature……………………………….
                                                     Full Name……………………………..
                                                     Serial No. in the final Electoral Roll………………………………..
                                                     Designation…………………………………
                                                     Institution where employed………………………………..
                               I ……………………………………give my consent to my nomination as a
                                         ( Full Name )
candidate for a seat on the court of ………………………University under item No…………………of
sub-section (1) of section 20 of the Adhiniyam.
                     * I am a candidate as the principal of a Government College / Women's College.
                                                                           

                                                                                                                   Signature……………………………….
                                                                                                                   Full Name……………………………..
                                                                                                                   Serial No. in the final Electoral Roll…….
                                                                                                                    Designation…………………………………                                                                                                                      Institution where employed…………………  
     ___________________________________________________________________________

   * In case of election under item ( X) of sub-section (1) of section 20 the Principal of Women's College
  belonging to the State Government who is a candidate for the election , shall opt and indicate her status by
  scoring out the portion not applicable.   
          ________________________________________________________________________________

 

FORM -5

………..UNIVERSITY…………

Ballot paper

                               Election of ……………………to the Court under item No……...…………in
                                                ( Category of Teacher )

                        Group B of sub-section (1) of Section 20 of the M.P.Vishwavidhyalaya Adhiniyam.
                                                  Total number to be elected …………………………..
                                                   Number of seats reserved for:-
                                                    (i) ……………………………..
                                                    (ii) ……………………………..

Serial No. Name of Candidate Institution where employed Nature of Institution-Govt./Non Govt./Women/Teaching Department School of Studies Vote

    …………………………………………………………………………..................................            
     ......................................................................................................................................................................
     _________________________________________________________________________________

N.B.:-  (1) The elector has as many votes as the number of seats to be filled.
            (2) While voting , the elector should bear in mind the number of seats reserved for any special category.
            (3) The elector should put a cross mark (X) in the vote column in the blank space against the name of the candidate he                     wishes to vote for .
            (4) Not more than one person shall be elected from any University Teaching Department , School of studies or                     College.
            (5) The elector should not put his signature on the ballot paper.

    _________________________________________________________________________

FORM -6

C O V E R -6
__________________________________
_____

                                                                    This Cover must be duly sealed.

                                                                    This Cover must contain only one Form 5.

                                                                   Cover containing Ballot paper.

                                                                    Please do not sign or put any other.

                                                                    Identified Mark

    _______________________________________________

FORM-7

   ________________________________________________________

                                                                            C O V E R -7                                               Registered Letter


                                        ( The Cover must be sealed )
                                        ( It should contain only one Cover 6)
                  From-
                  Signature of Voter……………………………..
                  Name of Voter ………………………………...
                  S.No. in Final Electoral Roll…………………..
                  Address……………………………………….
                 

     Signed in my presence                                                                              To,

     Signature of Attesting                                                                                Shri………………………….

     Officer and Date…………………………………                                   Registrar,

     Designation ……………………………………                             …………………UNIVERSITY

     City………………………………….

     Seal                                                                                                  ………………………..