STATUTE No. 27
Admission of Colleges to the privileges of University and Withdrawal thereof.
(Refer clause (j) of Section 35)
Affiliation of Colleges

  1.     An application for admission of an educational institution (herein-after referred to as 'college') to the privileges
          of the University shall be made:
       (a)  in the case of a college to be owned and maintained by Government or a new subject/faculty/post-graduate
             class to be added in such a college by an officer authorised by Government in writing for the purpose;
       (b)  in the case of a college to be owned and maintained by an association (hereinafter referred to as the
              Foundation Society), by the secretary of the foundation society, authorised by a resolution to make the
              application;
       (c)   in the case of a college to be owned and maintained solely by a person (hereinafter referred to as the
              'Founder'), by the Founder; and
       (d)   in case of a new subject/faculty/post-graduate class to be added in an existing Non-Government college
              by the Chairman of the Governing body;

                  To the Registrar of the University not later than the 28th February preceding the academic year from which
      affiliation is sought;

                  Provided that in case of a college owned and maintained by Government the last date shall be the 30th
  June preceding the academic year from which affiliation is sought.

    Note: The last dates for applying to the Commissioner Uchcha Shiksha, Madhya Pradesh have been announced
               separately by the Commissioner.

  2.     (1)  Such applications shall be made in the form prescribed by the Executive Council of University along with the
                fees mentioned below:

                                                            I- for Under-graduate courses
  (a)  Admission fee for opening a new                                                      Rs. 10000/-
        College with one faculty and not
        more than four subjects thereof. 
  (b)  Admission fee for each additional                                                     Rs. 5000/-
        faculty with not more than four
        subjects thereof.
  (c)  Admission fee for each additional subject                                        Rs. 1000/-

                                                           II- For Post-graduate courses
  (a)   Admission fee per faculty with more                                               Rs. 6000/-
         than four subjects thereof
  (b)  Admission fee per additional subject                                               Rs. 2000/-
      *Annual Application fee for Renewal of                                             Rs. 2500/-
        Affiliation

                                                          Annual Affiliation fee
  (a) For undergraduate                                                                           Rs. 5000/-
       each faculty of Education, Physical
       Education, Medical Engineering or Technology
  (b) (1)  In addition to the faculties included in (a)                                    Rs. 3000/-
             allow all other each faculty
       (2)  If the college is affiliated for Post Graduate                                 Rs. 1000/-
             then in addition to (a) and (b) above the
             payable fee per subject

  (2)  The application for affiliation of a new institution shall be accompanied by:
         (a) a copy of the constitution of the foundation society,

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   * as per university notification No. Exam(A)/1997/707 dated 3.11.97

  (b) certified copies of Trust deeds and Title deeds of the property, if any,
  (c) a certificate from the commissioner Uchcha Shiksha Anudan Madhya Pradesh showing that the commissioner
       has permitted the establishment of the Institution,
  (d) an undertaking that the Foundation Society shall, before the Institution is granted affiliation, deposit with the
        University Endowment Fund as required by the College Code Statute :

              Provided that (a), (b) and (d) above shall not be required in case of an institution maintained or managed by
     the Government.

  (3) In case of an institution not maintained or managed by Government, the application shall also be accompanied by
        an undertaking that within three months of the admission of the institution to the privileges of the University the
        institution shall be put under the control of governing body constituted in accordance with the provisions of the
        statutes and any change in the composition of the governing body or any transfer of management in respect of
        the foundation society or founder or any change in the teaching staff shall be forthwith reported to the University.

  (4) The application for affiliation in a new subject/faculty or post-graduate class shall be accompanied by a certificate
        from the commissioner Uchcha Shiksha Madhya Pradesh showing that the commissioner has permitted the
        addition of new subject or opening of new faculty of new faculty or post-graduate class sought by the institution.

  (5) The fee shall not be refunded unless application is withdrawn before an inspection has taken place.

  3. The authorised officer or the secretary of the foundation society, or the founder or the chairman of the governing
      body as the case may be, shall supply information in the application, with respect to the following matters, namely:

  (a)  that having regard to the educational facilities available in the neighbourhood there is a genuine need of a new
        college in that particular locality or for additing the new subject/faculty/post-graduate class;
  (b) that the qualifications and adequacy of teaching staff and the conditions governing their employment shall be
       according to the provisions made by the University from time to time:

                 Provided that every college except a college of Law shall have a full time salaried Principal, at least one full
   time salaried lecturer in each subject and in case it teaches Commerce at least three such lecturers in case of the
  faculty of Commerce;
  (c) that the financial resources of the college are such as to make due provision for its continued maintenance and
      efficient-working;
  (d) that no student has been or shall be admitted to the college until the admission prayed for has been granted:
  (e) that the buildings in which the college to be located has a sufficient number of class-rooms, that the floor space
       and cubic space of class room is suitable and sufficient and that the buildings are otherwise properly located and
       where the building is not owned by the Foundation Society/Founder it/ he is prepared to make an annual
       contribution as required by the statutes till the college has its own building adequate for its purposes :

                   Provided that such contribution shall not be required in case of a college maintained by Government;
  (f) that adequate provision is made/shall be made for its Library and reading room;
  (g) that suitable provision shall be made for the general supervision and physical welfare of the students under a duly
       qualified physical Instructor on the staff of the college;
  (h) that, if admission is sought in any branch of experimental science or a subject which requires laboratory instructions:
      (i) arrangements have been or shall be made, for which the college has necessary funds at its disposal, for
          imparting instruction in that branch of science or subject in a properly equipped laboratory and, where
          necessary a museum;
          and
      (ii) the gas and water-supply the apparatus and the chemicals, and the design and general fittings of the
           laboratories, lecture rooms and museums shall conform to such requirements as may be prescribed from
           time to time;
  (i) that the college, if not maintained by the Government has sufficient funds to deposit as Endowment Fund and the
      Foundation Society/Founder is prepared to pledge the same with the University in such a manner as may be
      decided by the Executive Council as a condition precedent to the grant of admission and to authorise the
      University to utilise the amount at its discretion for payment of the caution money and the salaries of the staff
      of the college, if such salaries fall into arrears for a period of more than three months;
  (j) that the fees, if any, payable by the students, shall be fixed in accordance with rates prescribed by the University:

            Provided that all fees, by whatever name called, paid by the students shall be accounted for in the books of
    account of the college and shall form part of the receipts of the college;
  (k) that the rules regarding payment of fees by students in the college shall not be framed with a view to attracting
       students away from an existing institution in the same neighbourhood.

  4. (1) Where a college has been given admission for a limited period and desires to apply for extension of admission
            for a further period or permanently, the authorised officer or the chairman of the governing body constituted in
            accordance with the statutes shall apply in the form prescribed for the purpose and so far as may be necessary
            supply:
       (i) full factual information pertaining to the compliance of all the points, the assurances, and undertakings mentioned
           in paragraphs 2 and 3;
      (ii) full factual information about the compliance of any conditions, laid down by the Executive Council at the time of
          giving admission for a limited period; and
      (iii) such other information as the Executive Council may call for.
  (2) A college shall not be eligible for permanent affiliation unless it has its own building adequate for its purposes, a
       suitable library and adequately equipped laboratory, if necessary for imparting instructions in any subject.
  (3) The application shall be made to the Registrar on or before the 31 December of the year preceding the academic
        year from which the extension is sought and shall be accompanied by a fee of Rs. 2500/- which shall not be
        refunded.

  5. The application received under paragraph 1 or 4 of this statute shall be submitted to the Registrar. He shall refer the
     application to the Standing Committee of the Academic Council for appointing a Committee of Inspection consisting
      of not more than 3 persons and for specifying the date on/or before which the report of the Committee shall be
      made.On receipt of the report of the Inspection Committee, the Academic Council shall make appropriate recomm-
      endations to the Executive Council for the acceptance or rejection of the application:

                        Provided that where the Academic Council is not likely to meet early, the Standing Committee of the
   Academic Council may make recommendations to the Executive Council and such recommendation shall be reported
   to the Academic Council at its meeting immediately following such recommendation by the Standing Committee.

  6. (1) After considering the report of the Committee of Inspection and the recommendations of the Academic
          Council/Standing Committee and making such further enquiry as it deems fit the Executive Council may either :
          (a) Communicate to the Commissioner Uchcha Shiksha Madhya Pradesh that it proposes to grant the application
               or any part thereof permanently or for a limited period any request the Commissioner to accord its approval
               to the proposal;
             

or
 

         (b) reject the application, mentioning reasons therefor.
      (2) Where that the Executive Council proposes to grant the application or any part thereof it shall specify :
          (a) the course or courses of instruction in which and the standard upto which the college is to be admitted to the
              privileges of the University; and
         (b) the conditions, if any, which the Executive Council considers it proper to impose and the time and manner of
              fulfillment of such conditions.
     (3) If the Commissioner Uchcha Shiksha Madhya Pradesh approves the proposal of the Executive Council, the
            Executive Council may grant the application or any part thereof subject to the conditions proposed by it and
            any other condition suggested by the Commissioner.
       (4) The orders passed under clause (b) of sub-para (1) or sub-para (3) above shall be communicated to the
            applicant by the Registrar:

Withdrawal of privileges granted to a college

  7. (1)  Whenever, as a result of a prejudicial report or otherwise, the Executive Council considers it necessary to
              initiate action for the withdrawal of all or any of the privileges granted to a college, the Executive Council shall
              issue a notice to the Governing Body or the Government as the case may be, apprising the said body of the
              intention of the Executive Council and requiring the said body to show cause why action as intended should
              not be taken:

                     Provided that where a college is admitted to the privileges of the University for a definite period and the
  admission is not extended for a further period, it shall not amount to withdrawal of privileges.
  (2)    The notice under sub-para (1) shall state:
       (a) the reasons for which the intended action is contemplated, and
       (b) the period within which the reply to the show cause notice must reach the Registrar of the University.
  (3)     The Executive Council, for reasons considered sufficient by it, may extend the period for reply from time to
            time but the total period shall not exceed three months.
  (4)     On receipt of the reply to the show cause notice within the period allowed to the college under sub-paras (2)
            and (3), the Executive Council may consider the matter in the light of the reply and representation made, if any,
            by the college concerned, and if no such reply is received, it may consider the matter on the expiration of the
            said period, and may after consulting the Academic Council/Standing Committee of the Academic Council
            make such order as may appear to it proper including the withdrawal of all or any of the privileges granted to
            the college.
  (5)   Where a resolution withdrawing wholly or partially the privileges granted to a college is passed by the Executive
          Council, a copy of the same shall be sent to the Government/Chairman of the Governing Body of the college
           concerned who may make an appeal to the Commissioner Uchcha Shiksha Madhya Pradesh against such
           resolution and the decision of the Commissioner in such appeal shall be final.

                         Conditions governing continuance of admission to Privileges of the University.

  8. (1)     Every college admitted to the privileges of the University shall, during all of the time it continues to enjoy such
                privileges comply with all the provisions of the Adhiniyam, the Statutes, the Ordinances, the Regulations and
                any orders, directions given or resolutions passed by the Executive Council or Academic Council in so far as
                they apply to such college.
      (2)     Without prejudice to the generality of the provision contained in sub-para (1) the college shall in particular
                comply with the following provisions, namely :
           (a) all conditions imposed at the time of granting admission shall be duly fulfilled with proper expedition;
           (b) it shall not suspend any course of instruction in respect of which it is admitted to the privileges of the
                University without giving 6 months' prior notice to the University;
           (c) the Governing Body required to be constituted under the Statutes shall be so constituted within three months
                 from the date of admission and all matters assigned to it by the Statute shall be administered by it;
           (d) any transference of management shall be reported to the University forthwith;
           (e) the qualifications and adequacy of the teaching staff and the conditions governing their recruitment and term
                of employment shall be strictly according to the provisions of the Statutes;
            (f) all changes in the teaching staff shall be reported to the University within one month of their taking place;
            (g) no lecturer shall be delivered to more than sixty students at a time unless the Academic Council considering
                 the size, structure, seating-arrangements and acoustic properties of each lecture-room, and arrangement for
                 tutorials permits a larger number of students not exceeding eighty;
            (h) the maximum number of students in a batch for laboratory work under one teacher shall not exceed 25;
            (i) every vacancy in the teaching staff of the college that remains unfilled for a period of more than one month
                shall be reported to the University together with a statement of reasons therefor;
            (j) it shall maintain records and registers in accordance with directions issued by the University from time to time;
            (k) it shall submit such annual and periodical returns and other information, in such form and in such manner, as
                  may be required to be submitted by any authority or officer of the University.
  (3) (i)     Every college or institution admitted to the privileges of the University shall pay to the University each year
                by the 31st July an annual affiliation fee at the rates mentioned below :
               (a) Rs. 5000/- per Faculty for the Bachelor's degree in the Faculties of Education, Physical Education,
                     Medicine, Engineering or Technology,
               (b) Rs. 3000/- per Faculty for the Bachelor's degree in all Faculties, other than those included in (a) above,
                     where the affiliation of such college or institution is also in respect of master's degree, fee in addition
                     thereto shall be payable at the rate mentioned below :
                      Rs. 1000/- per subject in any of the Faculties, covered by item (a) and (b) above.
       (ii)    If the fee payable under sub-para (3) (i) is not paid by the date specified therein, the affiliation of the College
               or institution, may be withdrawn :

                        Provided that the Kulpati may permit the requisite fee to be paid together with an additional amount
  equal to 25% of the requisite fee within a period of three months from the date mentioned in sub-para (3) (i). In the
  case of such disaffiliation, the University may take such necessary steps as are feasible in the interest of the students.

  9.     If, for any reasons, a college is unable to impart instruction for two years in any subject for which it is granted
          affiliation, such affiliation shall be regarded as having lapsed.

  10. (1)   The principal and the teachers in a college admitted to the privileges of the University shall not be appointed
                on scales of pay lower than those sanctioned by the State Government for the principals and teachers of
                corresponding status in Government colleges.
        (2)     A part-time teacher in a college shall be paid monthly honorarium of Rs. 450/- if he delivers 12 lectures per
                  week and Rs. 300/- if he delivers at least eight lectures per week.

  11.   Account, registers, proceedings of meetings, and other records of a college shall be open at all time to inspection
          by the persons appointed for the purpose or authorised by the Executive Council or the Academic Council to
          conduct any inspection.

  12.     Every college shall provide adequate and suitable space for outdoor and indoor games and physical exercises.

  13. (1)  Every college shall arrange for medical examination of all its students in the manner prescribed by the
              Executive Council and for the medical aid of students residing in the hostels of the college.
        (2)  For the above purposes, the college shall be entitled to levy an annual fee from each student at the rate
               prescribed by the University.

  14.     Every college shall, when called upon by the Registrar to do so, make available its college building, laboratories,
            furniture, equipment and staff for the conduct of University examinations.

  15.     The Executive Council may, in consultation with the Academic Council require any college, either permanently
            or for a specified period, to participate in a system of centralised admission by the University or to restrict the
            number of students in any class or subject, or require the teaching in a college to be confined only to some
            particular branch. Any such direction or order of the Executive Council shall be given effect to from the
            beginning of the ensuing academic year after the direction or order is received.