STATUTE No. 29
APPOINTMENT OF EXAMINERS
(Refer Section 44)
1. In this Statute :-
(i) "Internal Examiner " means :
(a) in case of a theory paper , an examiner
including a paper setter who is a teacher in a University Teaching
School of Studies or College maintained by or affiliated to the University.
(b) In case of practical and viva-voce
examination or examiner who is a teacher in the Institutions whose candidates
examined at the examination centre .
(ii) "External Examiner" means Examiner other
than an internal examiner.
(iii) "Co-examiner" means an examiner in a
written paper other than the paper -setter.
2. The office of the Registrar shall prepare for every subject an
institutionwise list of names of persons qualified for
appointment as examiners. The list shall
be in two parts, the first part containing the names of persons working as
teachers in the University Teaching
Departments, school of Studies or College maintained by or affiliated to the
University and the second part containing
names of persons other than teachers of the University qualified for
appointment as examiners, whose names
shall be obtained by the Registrar 's office from the Universities on its
own initiative or under the direction of
the chairman of the Board of studies concerned.
3. The list shall contain , as for as possible,
information relating to the persons included therein on the following points,
(a) the academic qualifications and teaching experience at
degree and postgraduate levels.
(b) the field of specialization.
(c) the examinations of the University and years in which they
have acted as examiners in the past.
4. The list so prepared shall be made available to the
examination Committee concerned constituted under section 44
of the Adhiniyam together with the
names of persons appointed as Examiners in the University during the two
preceding years. The Committee may
add to the list the names and experience of persons qualified for appointment
as examiners but not included
5. The Registrar's office shall also give the examination
Committee the approximate number of candidates expected to
appear at each examination and the list
of centres of each practical / Viva-voce examination together with the
estimated number of candidates thereat.
6. The Examination Committee shall, in the light of the
provisions of the following paragraphs, recommend :
(i) a panel of three names for the appointment
of the paper setter of each written paper,
(ii) a list of names of persons for appointment as
co-examiners where necessary, the number of names included in
the list being
atleast fifty percent in excess of the number to be appointed,
(iii) a list of names of persons for appointment as
examiner in each practical / viva-voce examination, the number
of names included
in the list being sufficient for the conduct of practical / Viva-Voce examination at
(iv) A panel of three names for appointment as
external moderators of each subject/paper.
7. The Kulpati shall appoint paper setters, moderators
examiner, practical/ Viva-voce examiners ordinarily from
amongst persons recommended by the
Examination Committee. he may, however, appoint a person whose name
is not included in the list of
names recommended by the examination committee if he is satisfied that the person in
question possesses the minimum
qualification and his appointment will not be contrary to the provisions of the
8. The qualifications of the paper setters and
Co-examiners shall be as follows, namely -
(A) Paper setter
examination in all Faculties other than
|(i) Experience of teaching the
subject at the post-graduate
level for atleast secen
Experience of teaching the subject at Pst-graduate level
for atleast five years together with research experience
/total teaching experience at the degree and/or post-
graduate level for atleast ten years.
||(ii) Master's degree or higher
degree in Law and teaching
experience at LL.M level for atleast seven
Experience as High Court
Standing of atleast fifteen years at the Bar.
|(iii) Degree examinations in all
||(iii) Teaching the subject at
Degree and/other than Engg.,
or Post-graduate level for atleast seven Technology,
Law, medicine and years.
|(iv) Degree examination in all
Facilities of Engineering and
|(iv) Teaching experience at
degree / postgraduate level
and/or professional experience for atleast seven
|(v) Degree examination in
the faculty of ayurveda.
||(v) Teaching experience in the
subject at the degree and/or
post graduate level for atleast five years.
||(vi) Teaching experience of
LL.B. and/or LL.M. classes for
atleast seven years.
Judicial experience as District Judge for atleast seven years.
Standing of atleast twelve Years at the Bar.
|(vii) Diploma examination in all
Faculties other than those in
the Faculty of Medicine and post-graduate
examination in Business Administration.
|(vii) Teaching experience of atleast three
years of Degree
and five years of Diploma classes.
Ten years professional experience.
|(viii) Diploma examination
in the Faculty of Medicine.
||(viii) A Doctor's or Master's Degree or a
diploma of a recognized University or an
qualification in the subject and atleast five
teaching experience in the subject in any
College recognized by the Medical Council of
|(ix) Postgraduate diploma in
||(ix) Atleast seven years teaching experience
at the degree
level or at least five years Teaching experience of
Postgraduate / Degree / Diploma classes in the
qualifications shall be the same as for paper setters but the minimum teaching /
required shall be less by two years than that prescribed in case of the paper
Provided that in case of degree examination where sufficient number of internal
Co-examiners in a subject
with the aforesaid qualifications is not available, teachers in the
University Teaching Department / school of studies and
college in the University with atleast three years teaching experience at the
degree / postgraduate level in the subject shall
be eligible for appointment as Co-examiners.
9. (1) In case of practical and Viva-Voce
examinations at the post-graduate level the external examiner shall be a
person not below the rank of a Reader.
(2) In case of practical and
Viva-Voce examinations at the first degree level the external examiner shall be a teacher
the subject with not less than three years experience of teaching the subject at the
degree and /or post-
(3) The internal examiner in
case of Viva-Voce examination at the postgraduate level shall be Head of Department
in the subject in the Institution whose regular candidates are to be examined at the
centre and where the Head of
the Department at not available a teacher of the institution recommneded by the Head of
the Institution shall be
the internal examiner.
(4) The internal examiner in
case practical examination both at the degree and the post graduate level shall be
appointed from amongst the teachers of the Institution, whose regular candidates are to be
examined at the
centre, on the recommendation of the Head of such Institution.
(5) The external examiner at the
post-graduate level in case of a Practical/Viva-Voce examination shall not
ordinarily be a teacher in a University Teaching Department / School of Studies or College
maintained by or
affiliated to the University.
(6) Except in the Faculties
of medicine, Ayurveda. Engineering, Technology, Education and Physical Education all
external examiners in case of practical examination at the first degree level shall as far
as possible be appointed
from amongst the teachers in any University Teaching Department , School of Studies
or College maintained by
or affiliated to the University .
10. (1) Ordinarily not more than 50 per cent of the paper
setters at the post-graduate examination and not more than
25 percent of the paper setters at the first degree examination in any subject shall
be external. All external
paper setters for the first degree examination and atleast 50 percent of the external
paper setters at the
post-graduate level shall ordinarily be from Madhya-Pradesh.
(2) Where in any paper
more than one examiner is appointed , the paper setter shall be the Head -examiner.
Examiners other than the paper setter shall be the Co-examiners.
(3) All Co-examiners
shall be internal , provided that if sufficient number of qualified teachers in a subject
available for appointment as Co-examiners , external Co-examiners may be appointed.
(4) For appointment as
paper-setter and Co-examiners teachers in the University teaching Department , School of
studies and College maintained by or affiliated to the University shall be ordinarily
considered on the basis of
seniority , subject to fulfillment of other conditions for such appointment.
11. (1) No one shall ordinarily be given more than one theory
examinership (paper-setting or Co-examiner-ship). In case
Examination Committee considers it necessary to recommend more than one examinership (one
for the first
examination and one for the Post-graduate examination) in case of any person, it shall
specify its reasons
doing so for the consideration of the Kulpati.
(2) ordinarily not more than
one paper setter shall be appointed from any one University Teaching Department ,
school of Studies or college in the same subject at any one examination.
(3) No one who is a
paper-setter at any Postgraduate examination shall be appointed as an external viva-voce
examiner at that examination.
(4) No one shall Ordinarily
be given more than two external practical examinerships provided that in case of centre
where the total strength of candidates appearing at the
part I, II and III of a first degree examination is less than
120, one external examiner may be appointed for all the three examinations.
(5) In case of under graduate
practical examinations one external examiner shall not ordinarily examine more than
(6) In case of written
examination , an examiner shall not ordinarily value more than 250 scripts and a
shall be appointed if the number of candidates appearing in the paper is more than
(7) While recommending names for
examinership in faculties where English is not the sole medium of examination
the Examination Committee shall ensure that the examiners recommended can value the
scripts written in Hindi.
(8) The provisions of
sub-paragraph (1) and (2) above shall not apply in case of examinations in the Faculties
Engineering , Technology , Education , Physical Education ,Medicine and ayurveda.
12. (1) Examiners shall be appointed for the examination of one
year only , but they shall be eligible for Re-appointment.
(2) Any person who has acted as an
examiner( paper setter, Co-examiner or external Viva-Voice examiner) for
consecutive years shall, ordinarily, not be eligible for Re-appointment until a period of
one year elapses
year in which he last acted as an examiner and the year in which he is Re-appointed.
Provided that such a gap will not be a necessary in case of internal examiners if the
number of eligible
examiners in the subject concerned is less than the number of internal
Provided also that on the recommendation of the Examination Committee a specialist or
expert may be
continued for two years more after the expiry of the three years period
without a gap.
(3) An examiner may be discontinued
any time even before the expiry of the three years period if his work is found
Unsatisfactory. An examiner's work shall be deemed to be unsatisfactory if
(i) mistakes of such nature are found in his work in the course of checking and scrutiny
which affect the result or
(ii) he is found by the Executive Council to have delayed the work without good cause or
(iii) there is an adverse report from the Head Examiner ; or
(iv) in the opinion of the executive council there are reasonable doubts about his
integrity or suspicion that he is
accessible to examines
or their relations and
(v) if there are serious complaints against his paper e.g. that his paper was much
above or below the standard
or contained questions outside the prescribed course.
13. (1) In a paper for which there is only one examiner, he
shall set the paper and value the answer -books received by
(2) In a paper for which more
than one examiner has been appointed the Head-examiner shall :-
(i) Set the paper:
(ii) forward a memorandum of instructions for the guidance of the co-examiners to secure
his own standard in the valuation of the answer-books by his Co-examiners;
(iii) forward to each co-examiner at least five answer-books duly marked by him to serve
(iv) take care to see that the model answer-books shall as for as possible , be
representative of all grades of
candidates, i.e. , failure and third , second and first division;
(v) assign duties to the deputy head examiners , if there be any ;
(vi) value such number of answer-books as may be allotted to him;
(vii) examine the test instalments of answer-books received from the Co-examiners in
accordance with the
succeeding sub-para and convey his approval of the marking or issue such instructions as
necessary to secure uniform standard in valuation.
(viii) report to the Registrar on the work of the Co-examiner and state whether he has
instructions received from the head Examiner.
(3) A Deputy Head
Examiner shall act Co-examiner in relation to the head-Examiner and perform the function
the head examiner with respect to the Co-examiners that may be allotted to him. He shall ,
a copy of the memorandum which he received from the Head Examiner to each of his
the number of Co-examiners is more than six, a Deputy head Examiner shall be
(4) (i) The
Head Examiner shall , as soon as may be forward to his Co-examiners a memorandum of
and within three days from the date on which he receives scripts forward to each
scripts as provided for in clause (iii) of sub-para (2) above.
A Co-examiner shall, on receipt of the memorandum of instructions start
valuation of the answer books
him. He shall within two days from the day of the receipt of model answer-books from the
Examiner, send to the Head Examiner the first test instalment of ten marked answer-books
examination. The Co-examiner shall continue his valuation work; but shall adjust his
valuation according to
the standard set by the Head examiner.
The Co-examiner shall forward to the Head examiner a further
instalment of five answer-books.
the Co-examiner shall Comply with all instructions given to him by the
In case the Co-examiner dose not receive the memorandum of
instructions within a week of the date of
examination , from the Head examiner under intimation to the Registrar. If the Head
examiner dose not
receive the first test instalment and subsequent instalment of answer-books, each in due
time, he shall
remind the Co-examiner concerned telegraphically under intimation to the Registrar.
(5) The Head Examiner, the
deputy Head Examiner, if any and every Co-examiner shall carry out all the instructions
received by them from the University in the matter of receipt ,custody and despatch of
answer books, their
valuation and all other matters incorporated in the instructions.
(6) Not withstanding the
provision of the sub-para (2) (5) above where the Academic Council so decides , in case
of paper where for more than one examiner is required the paper setter shall draw up and
memorandum of instructions regarding valuation of answer -books including solution of
numerical question of
instructions alongwith the question paper set by him. The detail memorandum of
instruction, moderated if
necessary by the External moderator shall be sent by the external moderator shall be sent
by the University to
all examiners in the paper . All examiners shall value the answer books allotted to them
strictly in accordance
with the instructions contained in the memorandum of instructions. There shall be no
exchange of model
answerbooks and instalments of marked answerbooks between the paper setter and other
14. If for any reason an examiner becomes unable to value
the answer-books or to perform the duties of the Head-
Examiner, after setting the
question paper, he shall be entitled to receive only one half of the amount of fees for
paper setting, the balance being
payable to the examiner who values the answer books or acts as Head Examiner.
Provided that if the paper setter his dies before he is able to take up or complete the
answer-books , full fee prescribed for paper setting shall be paid to the heirs of
15. Even though a paper setter for any examination is not utilised in that
year , the paper setter shall be entitled to receive
the full fee for setting the paper.
16. In case of examination, where the ordinance provide for a
Second/ supplementar examination the paper setter may
be required to set two papers any
one of which may be used for the main examination . The second being used for
the Second / supplementary
examination The paper setter shall be an examiner at both the Main and the second
Supplementary Examinations. The
other examinerships may go to other qualified teachers who could not be
provided with theory examinership
at the Main examination.
17. (1) In any subject, if a Viva-Voce examination
is prescribed, it be conducted by a Board of two examiners of
whom one shall be an external examiner and the other internal.
(2) Except in the
case of M.Sc.( previous) examination in Chemistry , there shall be a Board consisting of
examiners, one internal
and the other an examiner for conducting the practical examination in each subject or
in each special branch of the subject as the case may be .
(3) In the case of
M.Sc. (previous) Examination in Chemistry , the Board shall consist of three examiners, of
one shall be internal examiner and
two shall be external examiners. The Board shall be so constituted as to
all the three branches of Chemistry ; namely, Inorganic; Organic and Physical.
Note:- In the case of Viva-Voce for
LL.M. (final) will be two external examiners and one internal examiner.
18. In the case of subjects M.A, M.Sc., M.Com., and M.Ed. Examination
where thesis ( Dissertation is permissible in
lieu of a paper there will be an
External examiner for reading the thesis , for assessing the manuscript of dissertation
the emphasis should be laid on
Methodology , research tools used , language , style , comprehensive and Logical
of the subject the extent of field work
which relevant literature has been read and intelligently used , the contribution
made to the understanding of the
subjects and the marking should be done accordingly.
19. Notwithstanding anything contained in the foregoing
(a) the examination in written
papers and the practical and oral and clinical or sessional test, in each subject or
group of subjects for an examination in the Faculty of medicine shall be conducted by
a Board of two or four
examiners, one or two, as the case may be , of whom shall be external examiner/ (s) and
the other /s internal
(b) there shall be a board
consisting of four examiners of whom two shall be internal and external in each of the
subjects for the M.D./M.S. examination for written papers , and the practical and oral and
clinical tests. All the
post graduate teachers with the rank of readers and above and with five years post
experience are eligible to be appointed as internal examiner in their subject . The Head
of the Department shall
ordinarily be one of the examiners. The second internal examiner shall rotate after every
(c) In the faculty of Medicine ,
no person shall ordinarily be appointed as an examiner in any subject unless he has
taken at least five years previously a Doctors or Master's Degree or a Post graduate
Diploma of a recognized
University or an equivalent qualification , and thereafter has had atleast five years
teaching experience in the
subject in a University or an affiliated college of a University recognized by the Medical
Council of India In
each subject there shall be at least one internal examiner (the Head of the Department ).
(d) The internal paper setter for
examination in each subject in the Faculty of medicine shall be appointed by
rotation from amongst the Heads of Departments of the Medical College affiliated to the
University. if there is
only one medical college and the head of the Department cannot be an examiner, the next
senior most teacher
in the subject shall be the internal paper setter and examiner.
20. Ordinarily the external examiner of the Board shall be the
Chairman of the Board concerned , The marks shall be
submitted under the signatures of
all the members of the Board concerned but the report on the working of the
examination, the equipment of
laboratories , and thesis , shall be submitted by the external examiner of each board
under his signature only.
21. In case of an examination for a research degree , the
examination Committee shall recommend for each thesis to be
examined by a panel af atleast six
names of persons who :
(a) posses a research degree in the
subject and atleast ten years teaching experience at the postgraduate level,
(b) are scholars of repute in the
22. (i) No person shall act as paper setter on examiner either
in theory, Viva-Voice or practical examination if any of
relations is taking the examination, provided that this provision shall not debar a person
from acting as an
for practical at a centre other than one at which his relation is appearing.
(ii) No person shall act as a
moderator or tabulator for any examination if any of his relations is appearing /has
appeared at that examination.