STATUTE NO. 31
CONDITIONS OF SERVICE FOR UNIVERSITY EMPLOYEES
(Refer clause (d) and (n) of section 35 )

  Part I  -  Applicability and Definitions :
     1. Save as otherwise provided in the Adhiniyam and the Statutes, the provisions of this Statute shall apply to
         all employees of the University other than those whose services have been lent to the University by the Central or
         State Government.

     2. In this Statute -
        (a) "Pay" means the amount drawn monthly by the University employee as :-
             (i) the pay, other than special pay or additional pay granted in view of his personal qualifications, which has been
                 sanctioned for a post held by him substantively or in an officiating capacity or to which he is entitled by reason
                 of his position in a cadre, and
                                   (ii) Special pay, personal pay, technical pay, and
                                   (iii) any other emoluments which may be specially classed as pay by the Executive Council.
                            (b) "Average Pay" means the average monthly pay earned during the 10 complete months immediately
                                   preceding the months in which the University employee proceeds on leave or is suspended.
                            (c) "Substantive Pay" means pay other than special pay, personal pay or emoluments classed as pay under
                                  (a) above, to which a University employee is entitled on account of holding a post to which he has been
                                       appointed substantively or by reason of his substantive position in a cadre.
                            (d) "Vacation Post" means a post involving teaching duties in an educational institution entitled to the Winter
                                  and Summer Vacations.
                            (e) "Normal Rent" means rent payable under paragraph 20 below.
                            (f) Presumptive rent in relation to a house belonging to a University employee or his spouse, or children or
                                father or mother in which he lives and for which he does not pay any rent to any body is :-

                            (1)      Where the University employee draws pay in excess of Rs.200/-
                                  (i) the rental value of the house take into account by the Property Tax Officer for calculation of property
                                      tax payable to Government;
                                  (ii) the rental value determined by local authorities (e.g., municipal committee, Corporation, etc.) for any
                                       purpose;
                                  (iii) the amount certified by the Collector in respect of houses located at his headquarter or by the
                                       Sub-Divisional Officer (Revenue) in respect of houses located in the other towns in his jurisdiction, to
                                        be the reasonable rent that can be paid for the house.
                          (2) Where the University employee draws pay of Rs.200 or less the approximate rent which would have been
                                obtained, in the opinion of the University employee if it had been let out, subject to the right of verification
                                by the Registrar.

Part II - Classification of Posts, Appointment and Tenure:
                         3.      (a) Posts in the University shall belong to the class and shall carry the scales of pay as given in the
                                       Appendix;

                                 Provided that an employee in the service of the University on the date of coming into force of this Statute
shall be given the option, to be exercised within sixty days of the aforesaid date, to continue in the scale of pay in which he was
engaged on the said date and where the option is not exercised within the specified period he shall be deemed to have elected
the pay-scale relevant to his post as given in the appendix.
                                (b) The rates of dearness allowance on pay drawn in the scales shown in the Appendix except those
                                       marked as N.C. (Non-Chowdhary) shall be as may be sanctioned by the State Government for its
                                       employees in corresponding pay scales in the revised (Chowdhary) scales.

                                Provided that the rates at which dearness allowance is to be paid shall not be sanctioned by the Executive Council except with the prior approval of the State Government.
                               (c) In case of employees in Non-Chowdhary Scales and those who elect to continue in their existing pay
                                    scales the rate of dearness allowance shall be the same as obtaining on the date of coming into force of
                                    this Statute plus additional amounts as may be sanctioned by the Executive Council from time to time,
                                    with the prior approval of the State Government.

                         4     (1)   (a) The Executive Council shall have power to appoint the teachers of the University paid by the
                                            University and the employees other than class III and class IV employees.
                                       (b) Subject to the control of the Kulpati the Registrar shall have the power to appoint the class III,
                                             class IV, Work-charged and contingency-paid staff of the University.
                               (2)   (a) Save as otherwise provided in the Statutes and the Ordinances the qualifications for appointment
                                           to the posts in various classes in the University shall be such as may be determined by the
                                           appointing authority from time to time.
                                      (b) The category of posts (excluding teaching posts and posts of officers of the University the
                                            percentage of such posts to be filled ordinarily by promotion and the lower category from which
                                            such promotions are to be made shall be specified by the Executive Council. Such promotions
|                                            shall be considered by the appointing authority once a year ordinarily in the months of October.
                                            All promotions shall be made on the basis of seniority cum merit. Provided that the provision of
                                             promotion for the post of teachers shall be provided for the post of teachers shall be provided in
                                             ordinance 4 and those of officer shall be as per provisions of the rules framed by the State
                                             Government in accordance with the powers conferred on it through section 15 A (2) of M.P.
                                              Vishwavidyalaya Adhiniyam 1973. The age of retirement of a University employee shall be sixty
                                               years. Except for teachers and class IV employees who shall retire at the age of sixty two
                                               years.*

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* Approved by coord no. 60 dated 25.6.99

                                  Provided that the Executive Council, in a special case, may grant to an employee who has reached the
age of superannuation an extension for a further period not exceeding two years if the Council is satisfied that such extension is
in the interest of the University.

5.    (1)  Ordinarily appointment against a permanent post shall in the first instance be on probation for a period of two years.
              The period of probation may be extended by such further period as the appointing authority may deem fit, but in no
               case the total period of probation shall exceed three years.
       (2) No person may ordinarily be appointed to a post in University Service without the production of a certificate of health
            and physical fitness given by a Medical Practitioner of such category as may be specified by the appointing authority.
             The certificate must be affixed to the first pay bill of the employee. The fees prescribed in case of such examination
              shall be paid by the employee.

6.     Temporary appointment may be made to a temporary post or in a leave vacancy in respect of a permanent post. Where
         the temporary post is subsequently made permanent in an identical pay-scale or the leave vacancy becomes permanent,
         the temporary appointee, if appointed in accordance with the procedure for filling the post on permanent basis shall be
         deemed to have been on probation for the period of his continuous service and shall be entitled to confirmation on
         satisfactory completion of the prescribed period of probation.

7    .(a)  The whole time of a University employee is at the disposal of the University and he may be employed in any manner
              required by the proper authority, without claim for additional remuneration.
       (b)   (i) The Executive Council may permit a University employee to perform a specified service for a private person, body
                   or Government and to receive a remuneration therefor in the form of a fee, if it is satisfied that this can be done
                   without detriment to his official duties or responsibilities;

                            Provided that half the amount of the fee so received shall be credited to the fund of the University except in cases covered by Exception 4 below SR 2 of Rule 4 of M.P. Fundamental Rules.
              (ii) The appointing authority may grant or permit a University employee to receive an honorarium as remuneration for
                   work performed, which is occasional in character;

                           Provided that the prior consent of the appointing authority has been obtained and the amount of the
remuneration has been settled in advance.

8.     The Head of the Branch or Department or Institution under whom the employee is working shall send to the Registrar in
          the form prescribed by the Kulpati :

9    (a)  Every year not later than 31st May a report on the work and conduct of the employee during the preceding year
            ending on 31st March.
      (b) Atleast one month before the date of the expiry of the probationary period of a University employee a report about the
            work and conduct of the employee appointed to a permanent post stating his opinion about the employee's fitness or
            otherwise for confirmation in service.

                          A temporary appointment may be terminated by either party without assigning any reason by giving to the
other one month's notice or one month's salary of the employee concerned in lieu thereof. No such notice or payment of salary
shall be necessary in case of termination of service of work-charge or contingency paid employee.

10.    (a)   If the appointing authority is not satisfied that the work and / or conduct of the employee on probation is satisfactory.
                His services may be terminated. In case of termination of the services of the employee on probation, one month's
                 notice shall be given to him or in lieu of notice he shall be paid salary of one month. The probationer may also
                 terminate the engagement by giving one month's notice or one month's salary.
        (b) If the probationer was appointed by promotion and his work and / or conduct is not satisfactory the appointing
             authority may revert him to the post held by him before such appointment and such reversion shall not be deemed to
             be a penalty.
       (c) Every person appointed to a permanent post under the University by promotion or by direct recruitment shall on
            satisfactorily completing his period of probation be eligible for confirmation in that post.

11.     On confirmation on a permanent post, a University employee acquires a lien on that post. A University employee
           holding permanent post substantively, if appointed substantively to another post, acquires a lien on the second post and
            ceases to hold any lien on the first one.

12.     A permanent employee shall be required to give three months' notice in case he wishes to resign or he shall pay to the
          University three month's salary in lieu of such notice. If the University terminates the services of a permanent employee, a
          notice to that effect shall be served on him three months before the date on which he is to be relieved. In the absence of
          such  notice the University shall pay him three month's salary. Such notice shall not be necessary if the employee is
          removed from service, dismissed or compulsorily retired ;

                            Provided that where a permanent employee is allowed to take up the appointment else where his lien shall
be maintained in the University for a period of two years from the date of his relieve or till the date of his confirmation on the
other post, which ever is earlier. He shall have to give three months notice or pay three months salary in lieu of such notice
before the termination of lien unless it has been condoned by the appointing authority.

13.    (a)  The services of a University employee may be terminated on any of the following grounds :
                 (i) Willful neglect of duty.
                 (ii) Misconduct.
                 (iii) Physical or mental unfitness.
                 (iv) When the post he is holding is abolished.
                 (v) Conviction in a Court of law for an offence involving moral turpitude.
         (b) Code of Conduct -
                      The following lapses would constitute misconduct on the part of persons holding teaching posts in the University
                      Teaching Departments / Schools of studies -
              (i) Failure to perform his academic duties such as lecture, demonstrations, assessment, guidance, invigilation etc.
              (ii) Gross partiality in assessment of students, deliberately over marking / under-marking or attempts at victimization
                    on any grounds.
              (iii) Inciting students against other students, colleagues, or administration. This does not interfere with the right of a
                    teacher to express his difference on principles in seminars or other places where students are present.
              (iv) Raising questions of caste, creed, religion, race or sex in his relationships with his colleagues and trying to use the
                   above considerations for improvement of his prospects.
               (v) Refusal to carry out the decisions by appropriate administrative and academic bodies and or functionaries of the
                     university. This will not inhibit his right to express his differences with their policies or decision.

14.     Before leaving University service an employee, whether appointed temporarily or on probation or permanently shall
           hand over the charge of his post to the employee duly authorised to receive charge and shall return to the University all
           articles entrusted to him for his use and shall pay up in all the charges due from him for occupation of residential quarters
           if any, inclusive of Municipal taxes, water and electric charges etc. If he fails to do so, the Head of the Branch or
           Institution in which he is employed shall have the right to recover the amount due from him from the arrears of salary due
           to him or from the University contribution to his Provident Fund, if he has any, or from any other source.

15.     A University employee shall subscribe to the provident Fund in accordance with the provisions of the Statutes.

16.     An employee of the University shall begin to draw the pay and allowance, if any, attached to his post with effect from the
          date when he assumes the duties of that post and shall cease to draw them as soon as he ceases to discharge those
          duties.

17.     (i)  No University employee shall be granted leave of any kind for a continuous period exceeding five years;
          (ii) Where the University employee does not resume duty after remaining on leave for a continuous period of five years,
                he shall be deemed to have resigned and shall accordingly cease to be in University employment.

                              Provided that the Executive Council may determine otherwise in view of the exceptional circumstances.

18.     The pay of a University employee in the time scale of pay in which he is appointed shall be regulated by the Fundamental
          Rules of Madhya Pradesh Government. Annual increment shall ordinarily be drawn as a matter of course unless it is
          withheld.

Part III - Residential Accommodation
19.     The Executive Council may make rules laying down the principles governing the allotment of such buildings or
          such portions thereof, as may be available to employees serving under the administrative control of the University for
          residential purposes.

20.     When University employees are provided with unfurnished University quarters, they shall pay monthly rent at the rates
            specified by the Govt. of M.P. for its employees from time to time.

21    . The employees shall be eligible to house rent allowance at the rates (sanctioned by the M.P. Government for its
           employees) given below subject to the conditions laid down by the Madhya Pradesh Government for grant of such
          allowance

Rates of House Rent Allowance

Description of Locality Pay Range House Rent Allowance
(a). Town or cities having a population of four lakhs and above viz.,Indore,Gwalior,Bhopal city complex i.e. Bhopal,Bairagarh and H.E.L. township and Jabalpur complex i.e. Jabalpur,Jabalpur cantonment and Khamaria. No limit The difference between the actual rent or the presumptive rent,as the case may be,and the normal rent,subject to a minimum of Rs.10/- and a maximum of Rs.71/2% of the pay.
(b). In towns or cities having a population of one lakhs or more but less than four lakhs viz.,Ujjain,Raipur,Sagar. -do- The differences between the actual rent or the presumptiove rent,as the case may be,and the normal rent,subject to a minimum of Rs.7/- and a maximum of Rs.5% of the pay.
(c) In towns with a population of fifty thousands or more but less than one lakhs viz.Rewa Pay not exceeding Rs. 620/- -do-


Note :    Provided that those employees drawing Choudhury pay scales the specified pay limit is deleted.

Part IV - Leave
GENERAL CONDITIONS
22.     Right to leave-
(1) Leave cannot be claimed as of right.
(2) When the exigencies of public service so require, leave of any kind may be refused or revoked by the authority competent
      to grant it, but it shall not be open to that authority to alter the kind of leave due and applied for except at the written
      request of the University Employee.

23.     Regulation of claim to leave - A University Employees claim to leave is regulated by the rules in force at the time the
           leave is applied for and granted.

24.     Effect of dismissal, removal or resignation on leave at credit - (1) Any claim to leave to the credit of a University
          Employee who is dismissed or removed or who resigns from University service, ceases from the date of such dismissal
          or removal or resignation.
(2)     Where a University Employee applies for another post under the university but outside his parent office or department              and if such application is forwarded through proper channel and the applicant is required to resign his post before taking
           up the new one, such resignation shall not result in the lapse of the leave to his credit.
(3)     A University Employee who is dismissed or removed from service and is reinstated on appeal or revision, shall be
          entitled to count for leave his service prior to dismissal or removal, as the case may be.
(4)     A University Employee who having retired on compensation or invalid pension or gratuity is re-employed and allowed to
         count his past service for pension, shall be entitled to count his former service towards leave.

25.     Commutation of one kind of leave into another - (1) At the request of a University Employee the authority which
           granted him leave may commute it retrospectively into leave of a different kind which was due and admissible to him
           when leave was granted, but the University Employee cannot claim such commutation as a matter of right.
(2)     The commutation of one kind of leave into another shall be subject to adjustment of leave salary on the basis of leave
          finally granted to the University Employee that is to say, any amount paid to him in excess, shall be recovered or any
         arrears due to him shall be paid.

Note: Extraordinary leave granted on medical certificate or otherwise may be commuted retrospectively into leave not due
          subject to the provisions of rule 30.

26.     Combination of different kinds of leave - Except as otherwise provided in these rules, any kind of leave under these
           rules may be granted in combinations or in continuation of any other kind of leave.
            Explanation - Casual leave which is not recognised as leave under these rules shall not be combined with any other kind
           of leave admissible under these rules.

27.     Maximum period of absence from duty - No University Employee shall be granted leave of any kind of a continuous
           period exceeding five years.

28.     Acceptance of service or employment while on leave - (1) A University Employee (other than a University Employee
           who has been permitted a limited private practice or who has been permitted to undertake casual literary work or
           service as an examiner or similar employment) while on leave, including leave preparatory to retirement or leave granted
           beyond the date of retirement shall not take up any service or employment elsewhere, including the setting up of a
            private professional practice as Accountant, Consultant or legal or medical practitioner without obtaining the previous
           sanction of -
                     (a) The Executive Council if the proposed service or employment lies elsewhere than in India;

Or

                     (b) the authority, empowered to appoint him, if the proposed service or employment lies in India.
(2)     No University Employee while on leave, other than leave preparatory to retirement or leave granted beyond the date of
          retirement, shall ordinarily be permitted to take up any other service or employment.

(3)     No University Employee while on leave preparatory to retirement shall be permitted to take up private employment. If,
          however, a University Employee while on leave preparatory to retirement shall be permitted to take up private
         employment if, however, a university employee on leave preparation to retirement is permitted to take up employment
         under any local authority or a Corporation or Company wholly or substantially owned or controlled by the university, or
         a body controlled or financed by the university, the leave and the employment shall run concurrently and he shall be paid
         leave salary in addition to his pay on such employment.

(4)    (a)  In case a University Employee who has proceeded on leave preparatory to retirement is required, before the date of
              retirement, for employment during such leave in any post under the university in or out side India, the unexpired
             portion of the leave from the date of rejoining shall be cancelled.
        (b) The leave so cancelled under clause (a) above shall be treated as leave refused and subject to the provisions of rule
             34 it may be granted from the date of retirement of the University Employee.
        (c) No leave shall be earned in respect of any period of employment during leave preparatory to retirement.

(5)     Where a University Employee is on leave beyond the date of retirement as provided in rule 34 and is employed during
           such leave in any post under the university or under a local body his leave shall run concurrently with such employment,
           and he shall be paid leave salary in addition to his pay on such employment.

(6)     In cases covered by sub-rule (3) and (5) the University Employee shall also be granted dearness and compensatory
         allowances, if any, admissible on the basis of pay. These allowances will neither be admissible on leave salary, nor will the
          leave salary taken into account in calculating the allowances.

GRANT OF AND RETURN FROM LEAVE
29.     Application for leave - (1) An application for leave or for an extension of leave must be made to the authority competent
          to grant such leave or extension in Form 1.
(2)     Applications for leave on grounds other than ill health should be made at least three weeks before such date. This limit
          would, however, be six weeks if the leave applied for is preparatory to retirement. The authority competent to grant
           leave may accept belated application at its discretion.

30.     Leave account - A leave account shall be maintained in Form 2 for each University Employee by the Head of Office.

31.     Verification of title to leave - No leave shall be granted to a University Employee until a report regarding its admissibility
           has been obtained from the authority maintaining the leave account.

32.     Leave not to be granted in certain circumstances - Leave shall not be granted to a University Employee whom a
          competent punishing authority has decided to dismiss, remove or compulsorily retire from University service.

33.     Grant of leave on Medical Certificate to University Employee - (1) An application for leave on medical certificate made
           by a university employee, shall be accompanied by a medical certificate in Form 3 given by an Authorised Medical
           Attendant or a Registered Medical Practitioner, defining as clearly as possible the nature and probable duration of the
           illness. Such application shall be submitted, as far as possible, prior to or simultaneously with the commencement of the
           period for which leave is applied :

                         Provided that, in exceptional circumstances where it is not reasonably practicable for the University Employee
to submit an application within the aforementioned time limit, it may be submitted not later than 7 days from the date of
commencement of the period of leave applied for :

                        Provided further that, in exceptional circumstances, where the authority competent to sanction leave is satisfied
that it was not reasonably practicable for the University Employee to submit the required medical certificate alongwith his
application for leave, it may, at its discretion, condone a delay of not more than 7 days, counted from the date of
commencement of the period of leave applied for, in the submission of medical certificate by such University Employee.

(2)     A Medical Officer shall not recommend the grant of leave in any case in which there appears to be no reasonable
           prospect that the university employee concerned will ever be fit to resume his duties and in such case, the opinion that
           the University Employee is permanently unfit for university service shall be recorded in the Medical Certificate.

(3)     The authority competent to grant leave may, at its discretion, secure a second medical opinion by requesting a
          Government Medical Officer not below the rank of a Civil Surgeon or Staff Surgeon, to have the applicant medically
          examined on the earliest possible date.

(4)     It shall be the duty of the Government Medical Officer referred to in sub-rule (3) to express an opinion both as regards
          the facts of the illness and as regards the necessity for the amount of leave recommended and for that purpose he may
          either require the applicant to appear before himself or before a medical officer nominated by himself.

(5)     The grant of a medical certificate under this rule does not in itself confer upon the University Employee concerned any
          right to leave, the medical certificate shall be forwarded to the authority competent to grant leave and orders of that
          authority awaited.

(6)     The authority competent to grant leave may, at its discretion, waive the production of a medical certificate in case of an
           application for leave for a period not exceeding (seven) days at a time. Such leave shall not, however, be treated as
           leave on medical certificate and shall be debited against leave other than leave on medical grounds.

34.     Leave to a University Employee who is unlikely to be fit to return to duty
            (1) (a)  When a medical authority has reported that there is no reasonable prospect that the university employee will
                        ever be fit to return to duty, leave shall not necessarily be refused to such university employee.
                 (b) The leave may be granted, if due, by the authority competent to grant leave on the following conditions :- 
                      (i)   If the medical authority is unable to say with certainty that the Government servant will never again be fit for
                           service, leave not exceeding twelve months in all may be granted and such leave shall not be extended
                           without further reference to a medical authority;
                      (ii)   If a University Employee is declared by a medical authority to be completely and permanently incapacitated
                            for further service, leave or an extension of leave may be granted to him after the report of the medical
                            authority has been received, provided the amount of leave as debited to the leave account together with any
                            period of duty beyond the date of the report of the medical authority does not exceed six months.
          (2)     A University Employee who is declared by a medical authority to be completely and permanently incapacitated for
                   further service shall -
          (a) If he is on duty, be invalidated from service from the date of relief of his duties, which should be arranged without
              delay on receipt of the report of the medical authority, if however, he is granted leave under sub-rule (1) he shall be
               invalidated from service on the expiry of such leave.
          (b) If he is already on leave, be invalidated from service on the expiry of that leave or extension of leave, if any, granted
                to him under sub-rule (1).

35.     Commencement and termination of leave - Except as provided in rule 36 leave ordinarily begins on the day on which the
           transfer of charge is effected and ends on the day preceding that on which  the charge is resumed.

36.     Combination of holidays with leave - (1) Except in cases where for administrative reasons the leave sanctioning authority
           has specifically withheld the permission for prefixing and / or suffixing holiday(s) to leave, when the day, immediately
           preceding the day on which a University Employee leave begins or immediately following the day on which his leave
           expires is holiday or one of a series of holidays the University Employee can leave his station at the close of the day
           before, or return to it on the day following, such holiday or series of holidays.
(2)      In the case of leave on medical certificate, if the day on which a University Employee is certified medically fit for
           re-joining duty happens to be a holiday, the day shall be suffixed to his medical leave, and such day(s) shall not be
           counted as leave.
(3)     If holidays are prefixed to leave, the leave and any consequent re-arrangement of pay and allowances take effect from
         the day after the holidays.
(4)     If holidays are suffixed to leave, the leave is treated as having terminated and any consequent re-arrangement of pay and
          allowances takes effect from the day on which te leave would have ended if holidays had not been suffixed.

37.     Intimation of Leave at credit - The order sanctioning earned leave / half pay leave to University Employee shall indicate
          the balance of such leave at his credit.

38.     Recall to duty before expiry of leave - A University Employee while on leave if recalled to duty before expiry of the
          leave, he shall be entitled :-
        (a) If the leave from which he s recalled is in India, to be treated as on duty from the date on which he starts for the station
             to which he is ordered, and to draw :-
           (i) travelling allowance under rules made in this behalf for the journey; and
           (ii) leave salary, until he joints his post, at the same rate at which he would have drawn it but for recall to duty.
       (b) If the leave from which he is recalled is out of India, to count the time spent on the voyage to India as duty for
            purposes of calculating leave, and to receive -
           (i) leave salary, during the voyage to India and for the period from the date of landing in India to the date of joining his
               post, at the same rate at which he/she would have drawn it but for recall to duty;
           (ii) a free passage to India;
           (iii) refund of his passage from India if he has not completed half the period of his leave by the date of leaving for India
                on recall, or three months, whichever is shorter;
          (iv) travelling allowance, under the rules for the time being in force, for travel from the place of landing in India to the
               place of duty.

39.     Return from leave - (1) A University Employee on leave shall not return to duty before the expiry of the period of leave
          granted to him unless he is permitted to do so by the authority which granted him leave.
(2)     Notwithstanding anything contained in sub-rule (1) a University Employee on leave preparatory to retirement shall be
          precluded from returning to duty, save with the consent of the authority competent to appoint him to the post from which
          he proceeded on leave preparatory to retirement.
(3)     A University Employee who has taken leave on medical certificate may not return to duty until he has produced a
          medical certificate of fitness in Form 4.
(4).    (a)  A University Employee returning from leave is not entitled, in the absence of specific orders to that effect, to resume
                as a matter of course the post which he held before going on leave.
          (b) Such University Employee shall report his return to duty to the authority which granted him leave or to the authority,
               if any, specified in the order granting him leave and await orders.

Note-  A University Employee who has been suffering from tuberculosis may be allowed to resume duty on the basis of Fitness
           Certificate which recommends light work for him.

40.     Absence after expiry of leave - (1) Unless the authority competent to grant leave extends the leave, University
           Employee who remains absent after the end of leave is entitled to no leave salary for the period of such absence and
           that period shall be debited against his leave account as though it were half pay leave to the extent such leave is due, the
           period in excess of such leave due being treated as extraordinary leave.
(2)     Willful absence from duty after the expiry of leave renders a University Employee liable to disciplinary action.

KINDS OF LEAVE DUE AND ADMISSIBLE
41.     Earned leave for University Employee serving in Departments other than vacation Department - (1) (a) A University
          Employee who is serving in a Department other than vacation Department shall be entitled to 30 days earned leave in
          every calendar year.
(b)     The leave account of every University Employee shall be credited with earned leave in advance in two instalments of
          15 days each on 1st January and 1st July every year.
(c)     The leave at the credit of a University Employee at the close of the previous half year shall be carried forward to the next
          half year subject to the condition that the leave so carried forward plus the credit for the half year do not exceed the
          maximum limit of (240) days.
(2)     Subject to the provision of sub-rule (3) the maximum earned leave that may be granted at a time to a university employee
         shall be 120 days.
(3)     Earned leave may be granted to a University Employee exceeding a period of 120 days but not exceeding 240 days if
          the entire leave so granted or any portion thereof is spent outside India, Bangladesh, Burma, Ceylon, Bhutan, Nepal and
         Pakistan :

                  Provided that where earned leave exceeding a period of 120 days is granted under this sub-rule the period of such
leave spent in India shall not in the aggregate exceed the aforesaid limit of 120 days.

42.     Calculation of earned leave in respect of newly appointed University Employee - (1) Earned leave shall be credited to
          the leave account of a newly appointed University Employee at the rate of 2 days for each completed calendar month
          of service which he is likely to render in a half year of the calendar year in which he is appointed.
(2)    (a)  the credit for the half year in which a University Employee is due to retire or resigns from the service shall be afforded
             only at the rate of 2 days per completed calendar month up to the date of retirement or resignation.
        (b) When a University Employee is removed or dismissed from service or dies while in service, credit of earned leave
             shall be allowed at the rate of 2 days per completed calendar month in which he is removed or dismissed from
            service or dies in service.
(3)     If a University Employee has availed of extra-ordinary leave and/or some period of absence has been treated as
         'dies-non' in a half year, the credit to be afforded to his leave account, at the commencement of the next half year shall be
          reduced by 1/10th of the period of such leave and/or dies-non, subject to a maximum of 15 days.
(4)     While affording credit of earned leave, fractions of a day shall be rounded off to the nearest day i.e. fraction below half
         should be ignored and that of half or more should be reckoned as a day.

43.     Earned leave for persons serving in vacation Department - (1) A University Employee serving in a vacation Department
           shall not be entitled to any earned leave in respect of duty performed in any year in which he avails himself of the full
           vacation.
(2)     The earned leave admissible to such a University Employee in respect of any year in which he is prevented from availing
          himself of the full vacation is such proportion of 30 days earned leave as the number of days of Vacation not taken bears
          to the full vacation.

                            If in any year he does not avail himself of the vacation, earned leave is admissible to him in respect of that
year in accordance with the provisions of rule 41.
(3)     Vacation may be taken in combination with or in continuation of any kind of leave under this rule, provided that the total
         duration of the vacation and earned leave taken in conjunction, whether the earned leave is taken in combination with or
          in continuation of other leave or not, shall not exceed the amount of Earned leave due and admissible to the officer at a
          time under rule 41.

                      Provided further that the total duration of vacation, earned leave and commuted leave taken in conjunction shall
not exceed 210 days.

                     If, however, the entire spell of leave or portion thereof is spent elsewhere than in India, Bangladesh, Burma,
Ceylon, Bhutan, Nepal and Pakistan, the maximum limit shall be 240 days subject to the condition that portion spent in India,
Burma, Ceylon, Bangladesh, Bhutan, Nepal and Pakistan is not more than 210 days.
Explanation - For the purpose of this rule, the term 'Year' shall be construed not as meaning a calendar year in which duty is
performed but as meaning twelve months of actual duty in a vacation Department.

Note  (1)  A University Employee entitled to vacation shall be considered to have availed himself of a vacation or a portion of a vacation unless he has been required by general or special orders of a higher authority to forgo such vacation or portion of a
vacation.

                Provided that if he has been prevented by such order from enjoying more than fifteen days of the vacation, he shall
be considered to have availed himself of no portion of the vacation.

Note    (2)  When a University Employee serving in a Vacation Department proceeds on leave before completing a full year of
                  duty, the earned leave admissible to him shall be calculated not with reference to the vacations which fall during the
                  period of actual duty rendered.

44.     Half pay leave -
(a)     A University Employee shall be entitled to half pay leave of 20 days in respect of each completed year of service.
Note-  Completed year of service means continuous service for one year under the University and includes period spent on
            duty as well as leave including half pay leave and extra-ordinary leave.
(b)     The half pay leave due may be granted to a University Employee on medical certificate or on private affairs. Such leave
          on medical certificate shall be given on production of a medical certificate from such medical authority as university may             by general or special order prescribe in this behalf and for a period not exceeding that recommended by the medical
          authority. Such medical leave shall not be granted unless the authority competent to sanction leave is satisfied that there is
          a reasonable probability that the University Employee will be fit to return to duty on its expiry. Half pay leave on private
         affairs also shall not be granted unless the authority competent to sanction leave has reason to believe that the University
         Employee will return to duty on its expiry or unless it is included in the grant of leave expressed to be preparatory to
         retirement.

45.     Commuted leave - (1) Commuted leave not exceeding half the amount of half pay leave due may be granted on medical
           certifiate only to a University Employee subject to the following conditions :-
(i)     When commuted leave is granted, twice the amount of such leave shall be debited against the half pay leave due.
(ii)     No commuted leave may be granted unless the authority competent to sanction leave has reason to believe that the
         University Employee will return to duty on its expiry.
(iii)     Commuted leave shall not be granted preparatory to retirement.

                         (1-A) Half pay leave upto maximum of 180 days may be allowed to be commuted during entire service
(without production of medical certificate) where such leave is utilized for an approved course of study certified to be in the
public interest by the leave sanctioning authority.
(2)     Where a University Employee who has been granted commuted leave resigns from service or at his request permitted to
           retire voluntarily without returning to duty, the commuted leave shall be treated as half pay leave and the difference
           between the leave salary in respect of commuted leave and half pay leave shall be recovered :
                                Provided that no such recovery shall be made if the retirement is by reason of ill-health incapacitating the
University Employee for further service or in the event of his death.

Note- Commuted leave may be granted at the request of the University Employee even when earned leave is due to him.

46.     Leave not due - (1) Save in the case of leave preparatory to retirement, leave not due may be granted to a Government
          servant subject to the following conditions :-
(a)     The authority competent to grant leave is satisfied that there is reasonable prospect of the University Employee returning
          to duty on its expiry.
(b)     Leave not due shall be limited to the half pay leave he is likely to earn thereafter.
(c)     Leave not due during the entire service shall be limited to a maximum of 360 days, out of which not more than 90 days
          at a time and 180 days in all may be otherwise than on medical certificate.
(d)     leave not due shall be debited against the half pay leave the University Employee may earn subsequently.
(2)    (a)  Where a University Employee who has been granted leave not due resigns from service or at his request permitted to
               retire voluntarily without returning to duty, the leave not due shall be cancelled, his resignation or retirement taking
               effect from the date on which such leave had commenced, and the leave salary shall be recovered.
        (b)  Where a University Employee who having availed himself of leave not due returns to duty but resigns or retires from
               service before he has earned such leave, he shall be liable to refund the leave salary to the extent the leave has not
               been earned subsequently.

                            Provided that no leave salary shall be recovered under clause (a) or clause (b) if the retirement is by reason
of ill-health incapacitating the University Employee for further service or in the event of his death.

47.     Extraordinary leave - (1) Subject to the provisions of rule 11, extraordinary leave may be granted to a University
           Employee in the following special circumstances, that is to say -
(a)     when no other kind of leave is admissible, or
(b)     when any other kind of leave is admissible but the University Employee applies in writing for the grant of extraordinary
          leave.
(2)     The authority competent to grant leave may retrospectively convert periods of absence without leave into extraordinary
          leave even when any other kind of leave was admissible at the time when absence without leave commenced.
(3)     Extraordinary leave shall not be debited to the leave account.

48.     Leave to probationer, a person on probation and an apprentice - (1) (a) A probationer shall be entitled to leave under
          these rules if he has held his post substantively otherwise than on probation.
(b)     If, for any reason, it is proposed to terminate the services of a probationer, any leave which may be granted to him shall
           not extend.
         (i) beyond the date on which the probationary period as already sanctioned or extended expires, or
         (ii) beyond any earlier date on which his services are terminated by the orders of an authority competent to appoint him. (2) An apprentice shall be entitled to -
(a)     leave, on medical certificate, on leave salary equivalent to half pay for a period not exceeding one month in any year of
         apprenticeship;
(b)     extra-ordinary leave under rule 47.

49.     Leave preparatory to retirement : (1) A University Employee may be permitted by the authority competent to grant leave
          to take leave preparatory to retirement to the extent of earned leave due, i.e. (240) days together with half pay leave
         due, subject to the condition that such leave extends upto and includes the day preceding the date of retirement.

Note- The leave granted as leave preparatory to retirement shall not include extra-ordinary leave.
(2)    (a)  Where a University Employee who is on foreign service in or under any local authority or a corporation or company
               wholly or substantially owned or controlled by the University or a body controlled or financed by the University
               applies for leave preparatory to retirement the decision to grant or refuse leave shall be taken by foreign employer
               with the concurrence of the lending Authority under the University
        (b)  In case the leave is so refused to the University Employee in public interest, it may be availed of by him to the extent
              admissible under rule 34 from the date of his retirement.
        (c) In case of Lending Authority under University is not agreeable to the refusal of leave preparatory to retirement; it shall
             be granted to the University Employee and if the foreign employer needs the services of the University Employee
             during that period, the University Employee may be re-employed by that employer concurrently with leave preparatory
             to retirement and leave salary regulated in accordance with the provision of rule 28.

50.     Leave beyond the date of retirement - (1) Except as provided hereinafter, no leave shall be granted to University
         Employee beyond the date of his retirement.
(2)     Where a University Employee has, in sufficient time, before the date of his retirement -
(a)     formally applied for leave due as preparatory to retirement and the leave has been refused in whole or in part, or
(b)     ascertained in writing from the authority competent to grant leave that such leave if applied for would not be granted on
         account of exigencies of public service, then he may be granted from the date of retirement the amount of earned leave so
        denied increased by the amount of earned leave earned by him during the period between the date on which leave
         preparatory to retirement was to commence and the date of retirement and decreased by such leave, if any, availed of
        during the same period, subject to the maximum limit of 120 days :

                                  Provided that a University Employee whose service has been extended in the interest of the public
service beyond the date of his retirement, may be granted earned leave as under :-
(i)     during the period of extension, any earned leave due in respect of the period of such extension and, to the extent
          necessary, the earned leave which would have been granted to him under the preceding proviso, had he retired on the
         date of retirement.
(ii)     after expiry of the period of extension :-
      (a) the earned leave which could have been granted to him under the preceding proviso, had he retired on the date of
           retirement, diminished by the amount of such leave availed of during the period of extension, and
      (b) any leave earned during the period of extension as has been formally applied for as preparatory to final cessation of his
           duties in sufficient time during the extension and refused to him on account of the exigencies of the public service, and (iii)     in determining the amount of earned leave due in respect of the extension with reference to rule 25, the earned leave, if
         any, admissible under the preceding proviso shall be taken into account.

(3)     The grant of leave under this rule except under clause (i) of sub-rule (2) regarded as terminal leave and shall not be
         construed as extension of service.

51.     Except in respect of the cases covered by rule 18 leave or extension of leave on medical certificate shall not be granted
          to a University Employee after the date on which he is pronounced by a medical committee to be completely and
          permanently incapacitated for further service.

52.     Leave Salary - (1) A University Employee who proceeds on earned leave is entitled to leave salary equal to the pay
         drawn immediately before proceeding on earned leave :

                             Provided that if a University Employee on deputation to foreign service in India or officiating on a higher
post, on reversion to his original post / cadre proceeds on earned leave without joining the post of his reversion, shall be
entitled to draw leave salary equal to the pay which he would have dawn, but for his appointment to higher post, immediately
before proceeding on earned leave.

Note- In respect of any period spent on foreign service out of India, the pay which the University Employee would have drawn
           if on duty in India, but for foreign service out of India, shall be substituted for the pay actually drawn while calculating
           leave salary.
(2)     A University Employee on half pay leave or leave not due is entitled to leave salary equal to half the amount specified in
         sub-rule (1).
(3)     A University Employee on commuted leave is entitled to leave salary equal to the amount admissible under sub-rule (1). (4)      University Employee on extra-ordinary leave is not entitled to any leave salary.
(5)     In the case of a person to whom the Employees State Insurance Act, 1948 applies, leave salary admissible during leave,
         other than earned leave, shall be reduced by the amount of benefit admissible under the said Act for the corresponding
         period.
(6)    (a)  If, in the case of a University Employee who retires or resigns from service, the leave already availed of is more than
              the credit so due to him necessary adjustment shall be made in respect of leave salary, if any overdrawn.
        (b)  Where the quantum of earned leave already availed by a University Employee who is dismissed or removed from
              service or who dies while in service is in excess of the leave credited under clause (2) (b) of rule 26 the over payment
             of leave salary shall be recovered in such cases.
(7)     A University Employee who is granted leave beyond the date of retirement as provided under rule 34, shall be entitled
          during such leave to leave salary as admissible under this rule, reduced by the amount of pension and pension equivalent
         of other retirement benefits.

53.     Drawal of leave salary -
          The leave salary payable under these rules shall be drawn in rupees in India.

SPECIAL KINDS OF LEACE OTHER THAN STUDY LEAVE
54.
Maternity leave -Maternity leave may be granted to a woman University Employee with less than two surviving children up to a period of ninety days from the date of its commencement.During such period,she will be entitiled to leave salary equal to pay drawn immediately before proceeding on leave.
(2)    Such leave shall not be debited to the leave account.
(3)    Maternity leave may be combined with leave of any other kind.
(4)    Maternity leave may be granted in cases of miscarriage including abortion subject to the condition that the leave shall be limited to the period recommended bu bthe appropriate medical authority subject to a maximum of forty five days during the entire service.   

Note:-
An abortion induced under the Medical Termination of Pregnancy Ac, 1971 shall also be considered a case of 'abortion' for the purpose of this rule.

55.    Special disability leave for injury intentionally inflicted - (1)      The authority competent to grant leave may grant special disability leave to a University Employee (whether permanent ot temporary) who is disabled by injury intentionally inflicted or caused in,or in comsequence of the due performance of his official duties or in consequence of his official position.
(2)    Such leave shall not be granted unless the disability manifested itself within three months of the occurrence to which it is attributed and the person disabled acted with due promptitude in bringing it to notice.

                            Provide that the authority competent to grant leave may, if it is satisfied as to the cause of the disability, permit leave to be granted in cases where the disability manifested itself more than three months after the occurrence of its causes:
(3)    The period of leave granted shall be such as is certified by an Authorised Medical Attention and shall in no case exceed 24 months.
(4)    Special disability leave may be combined  with leave of anu other kind.
(5)    Special disability leave may be granted more than once if the disability is aggravated of reproduced in similar circumstances at a later date, but not more than 24 months of such leave shall be granted in consequence of any one disability.
(6)    Special disability leave shall be counted as duty in calculating service for pension and shall not be debited against the leave account.
(7)    Leave salary during such leave shall-
(a)    for the first 120 days of any period of such leave, including a period of such leave granted under sub-rule(5); be equal to leave  salary while on earned leave; and
(b)    for the remaining period of any such leave, be equal to leave salary during half pay leave.
(8)    In the case of a person to whom the Employees' State Insurance Act, 1948(34 of 1948), applies, the amount of leave salary payable under this rule shall be reduced by the amount of benefit payable under the said Act fot the corresponding period.

56.    Special disability leave for accidental injury- (1) The provisions of rule 55 shall apply also to a University Employee,l whether permanent of temporary, who is disabled by injury accidentally incurred in, or in consequence of the due performance of his duties of in consequence of his official position by illness incurred in the performance of any particular duty, which has the effect of the civil post which he holds.
(2)    The grant of special disability leave in such case shall be subject to the further conditions:-
        (i)    that the disability, if due to disease, must be certified by an Authorised Medical Attendant to be directly dut to the performance of the particular duty;
        (ii)    that, if the University Employee contracted such disability during service otherwise than with and military force, it must be, in the opinion of the authority competent to sanction leave, exceptional in character; and
        (iii)    that the period of absence recommended by an Authorised Medical Attendance may be covered in part, by leave under this rule and in part by any other kind  of leave, and that the amount of special disability leave granted on leave salary equal to that admission on earned leave shall not exceed 120 days.

56.A.    Power to grant special disability leave - All cases relating to the grant of special disability leave under rules 55 and 56 shall  be referred to the E;xecutive Council for concurrence.

57.    Power to grant leave other than special disability leave and study leave-
        (1)    The Executive Council may designate leave sanctioning authorities for leave other than special disability leave and study leave in respect of University Employees serving in the department and may also prescribe the limits upto which and the conditions under which such authorities may sanction leave.
        (2)    All cases of leave other than those mentioned in sub-rule(1) shall be referred to the Executive Council.

STUDY LEAVE
58.   
Conditions for grant of study leave- (1)     Subject to the conditions specified in these rules, study leave may be granted to a University Employee with due regard to the exigencies of public service to enable him to undergo, in or out of India, a special courses of study consisting of higher studies or Specialised training in a professional or a technical subject having a direct and close connection with the sphere of his duty.
  (2)    Study leave may also be granted-
          (i)    For a course of training or study tour in which a University Employee may not attend a regular academic or semi-academic course if the course of training or the study tour is certified to be a definite advantage to university from the point of view of public interest and is related to the sphere of dutied of the University Employee; and
          (ii)    for the purpose of study connected with the  frame work or back ground of public administration,subject to the conditions that-
                    (a)    the particular study or study tour should be approved by the authority competent to sanction study leave;and
                    (b)     the University Employee should be required to submit on his return, a full report of the work done by him                                while on study leave.
(iii)    for the studies which may not be closely or directly connected with the work of the University Employee but which                    are capable of widening his mind in a manner likely to inprove his abilities as a University   Employee and to equip                    him better to collaborate with those employed in other branches of the public service.
  (3).    Study leave shall not be granted unless:-
        (i)    It is ceritified by the Administrative Department that the proposed course of study or training shall be of definite                  advantage form the point of view of public interest;
        (ii)    It is for prosecution of studies in subjects other than academic or literary subjects, and
        (iii)   the Economic Affairs Department of the Government of India Ministry of Finance agree to the release of foreign                   exchange involved in the grant of study leave, if such leave is out of India.
(4).    Study leave shall not ordinarily be granted to a University Employee
(i)    who has not been regularised in  University Employee
(ii)    who has rendered less than 5 years service under the university including service in adhoc capacity;
(iii)    who is due to retire or has the option to retire from the university service within three years of the date on which he                    is expected to retur to duty affter the expiry of the leave.
(5).    Study leave shall not be granted to University Employee with such frequency as to remove him from contact with his            regular work or to cause cadre difficulties owing to his absence on leave.

59.    Authority competent to sanction study leave-(1)Study leave may be granted to a University Employee by the Executive            Council.

                  Provided that where a University Employee borne permanently on the cadre of one department or establishment is serving temporarily in another department or establishment, the grant of study leave to him shall be subject to the conditions that the concurrence of the departnent or the establishmnent to which he is permanently attached is obtained before the leave is granted.

60.    Maximum amount of study leave that may be granted at a time and during the entire service-The maximum amount of            study leave which may be granted to a University Employee shall be-
(i)     Ordinarily twelve months at any one time which shall not be exceeded save for exceptional reasons; and
(ii)    twenty-four months(inclusive of study leave granted under any other rules) in all during his entire service.

61.    Combination of study leave with leave of other kinds-(1) Study leave may be combined with other kinds of leave, but in            no case shall the grant of this leave in combination with leave other than extra-ordinary leave involve a total absence of           more than twenty eight months from the regular duties of the University Employee.
(2).    A University Employee granted study leave in combination with any other kind of leave may, if he so desires commence            his study before the end of the other kind of leave but the period of such leave coinciding with the course of study shall           not count as study leave.

Note:-    The limit of twenty-eight months of absence prescribed in sub-rule (1)includes the period of vacation.

62.        Regulation of study leave extending beyond course of study-When the course of study falls short of study leave                sanctioned, the University Employee shall resume duty on the conclusion of the course of study, unless the previous                assent of the authority competent to sanction leave to treat the period of short fall as ordinary leave has been obtained.

63.       Adimissibility of allownaces in addition to leave salary-No allowance of any kind other than the dearness allowance               shall be admissible to a University Employee in respect of the period of study leave granted to him.

64.      Grant of travelling allowance-A University Employee shall not ordinarily be paid travelling allowance but the Executive              Council may in exceptional  circumstances sanction the payment of such allowance.

65.       Execution of bond- Every University Employee in permanent employment who has beebn granted study leave or               extension of such leave shall be required to execute a bond as given in Form 6 or Form 7, as the case may be before
            the study leave or extension of such leave granted to him, commences. If study leave or extension of such leave is
            granted to a University Employee not in permanent employment the bond shall be executed as given in Form 8 or Form
           9 as the case may be.

66.    Resignation and retirement -(1) If a University Employee resigns or retires from service without returning to duty after
         a period of study leave or within a period of three years after such return to duty, he shall be required to refund double
         the amount of leave salary, cost of fees, travelling and other expenses, if any, incurred by the university only drawn by him
         for the period of study leave, together with interest thereon at university rates for the time being in force on university
         loans from the date of demand before his resignation is accepted or permission to retire is granted:

                          Provided that the Executive Council may order-
            (a)     that nothing in this rule shall apply to a University Employee who on return to duty from study leave is permitted to
                     retire from service on medical grounds;
            (b)     that the amount required to be refunded under this rule shall, in case of a University Employee who on return to
                    duty from study leave is permitted to resign from the service and take up employment, under a statutory or
                    autonomous body or in any institution under the control of the university be reduced to an amount equal  to the
                    expenditure incurred by the University in respect of the leave salary; study allowance, cost of fees and travelling
                    and other expenses sanctioned to him during the period of study leave together with interest thereon.
     (2)    The study leave availed of by such a University Employee shall be converted into regular leave standing at his credit on
              the date on which the study leave commenced, any regular leave taken in continuation of study leave being suitably
              adjusted for the purpose and the balance of the period of study leave, if any, which cannot be so converted, treated
              as extraordinary leave. In addition to the amount to be refunded by the University Employee under subrule (1), he
              shall be required to refund any excess of leave salary actually drawn over the leave salary admissible on conversion of
              the study leave.
    (3)    Notwithstanding anything contained in this rule, the Executive council may, if it is necessary or expedient to do so,
             either in public interest or having regard to the peculiar circumstances of the case or class of cases, by order, waive or
             reduce the amount required to be refunded under sub-rule(1) by the University Employee concerned or class of
             University Employee.

67.    Leave salary during the study leave - (1)     During study leave availed outside India a University Employee shall draw
         leave salary equal to the pay (without allowance other than dearness allowance) that the University Employee drew while
        on duty with university immediately before proceeding on such leave.
   (2)    (a)    During study leave availed in India a University Employee shall draw leave salary equal to the pay (without
                   allowance other than dearness allowance) that the University Employee drew while on duty with before
                   proceeding on such leave.
           (b)    Payment of leave salary on full rate under clause (a), shall be subject to furnishing of a certificate by the University
                   Employee to the effect that he is not in receipt of any scholarship, stipend or remuneration in respect of any part
                   time employment.                     
           (c)    The amount, if any, received by a University Employee during the period of the study leave as scholarship or
                   stipened or  remuneration in respect of any part time employment shall be adjusted against the leave salary payable
                   under this sub-rule subject to the condition that the leave salary shall not be reduced to an amount less than that
                   payable as leave salary during half pay leave.

68.    Counting of study leave for promotion, pension, seniority, leave and increments - Study leave shall count as service for
          promotion, pension, and seniority. It shall also count as service for increments as provided in rule 26 of the Fundamental
          Rules.

69.    Debiting of study leave to the leave account - Study leave shall not be debited against the leave account of the University
         Employee concerned.

70.    Application fo study leave - (1)   (a)     Every application form study leave shall be submitted through proper channel to
          the authority competent to grant leave.
(b)    The course or courses of study contemplated by the University Employee and any examination which he proposes to
          undergo shall be clearly specified in such application.
(2)    Where it is not possible for the University Employee to give full details in his application, or if, after leaving India he is to
            make any change in the programme which has been approved in India, he shal submit the particulars as soon as
            possible to the Head of the Mission or the authority competent ot grant leave, as the case may and shall not, unless
            prepared to do so at his own risk, commence the course of studies or incur any expensive in connection therewith until
            he receives the approval of the authority competent to grant the study leave for the course.

 

SABBATICAL LEAVE
71.(i)   
Sabbatical leave shall be admissible to the professors and Readers of more than 45 years of age for a period of one
            year at the end of every six years of continuous service in their respective cadres in the University for undertaking
            study, reserarch and writting purposes within the country or abroad.
                           Provided further that another subbatical leave shall not be granted untill after the expiary of six years from the
   date of the return of the person from previous subbatical leave or any other kind of training programme.
     (ii)   The  length of the continuous service in a cadre shall be reckoned on the basis of the service rendered without any
             break .A period of absence of more than three months of the University session (Excluding vacation) shall be treated
             as break. For any absence for a period exceeding three months, service for additional period of equal duration will
             have to be rendered for completion of six years services for the purpose of subbatical leave.
     (iii)   Sabbatical leave shall be granted for a period of twelve months including vacations. Vacations will not be allowed to
             be prefixed or suffixed withe sabbatical leave.
     (iv)   A sabbatical leave may be valid only twice during the entire period of the service.
     (v)    During the period of sabbatical leave the Professor/Reader shall draw normal increments on dure date and the period
             of leave shall also count as regular service for purpose of retirement benefits provided that the Professor/Reader rejoin
             the University on expiry of the leave.
     (vi)   A person on sabbatical leave shall be paid full pay and allowances at the rates applicable. The University shall not fill
             up his post.
     (vii)  A person on sabbatical leave shall not take up any regular appointment under another organisation in India or abroad, he shall however, be entitled to accept travelling and maintenance allowance from any service.
    (viii)   On return from the sabbatical leave the teacher shall be required to furnish a report in writing of the work undertaken during the period of leave.

Note:-     For university appointed teachers, refer Ordinance No.52 for study/sabbatical leave, instead of clause 58 to 71.

72.     Leave to the extent prescribed below but not exceeding in any case the period earned may be sanctioned by the authority mentioned against each:-

A. Casual leave

           Category                                                      Sanctioning Authority
(i)        Heads of Departments and Registrar                      Kulpati
(ii)        Departmental employees (teachers other                Head of the Department concerned .
            than Head of the Department), Laboratory,
            Ministeral and Class IV Staff.
(iii)       Registrar's office staff.                                           Registrar.
                                                                                       Provided further that casual leave upto 5 days at a time may be                                                                                           sanctioned by the DR'ARs to the ministerial and class IV staff of
                                                                                        respective sections under their charge.

B.  Special Casual leave

                 All employees other than Kulpati                        Kulpati

C.  Leave other than casual or special casual leaves.

                  Category                                   Sanctioning                                          Maximum Period of sanction if any      (i)            Kulpati                                        Kuladhipati                                            To the maximum extent due.
    (ii)          Heads of the Departments           Kulpati                                                   Upto 2 month.
                  and the Registrar                          Executive Council                                    More than 2 months.
    (iii)         All Class I & Class II                   Kulpati                                                    Upto 3 months.
                  Employees                                    Ex-Council                                              More than 3 months.
    (iv)         Class III & Class IV staff,           Head of Dept.                                          Upto 1 month.
                  in teaching Deptts./Schools          concerned Kulpati                                    More than one months.
                  of studies                                                                                             

    (v)          Class III & Class IV staff             Registrar                                                  Upto one month.
                   other in (iv) above                        Kulpati                                                    More than one month.

73.    Interpretation- Where any doubt arises as to the interpretation of these rules, it shall be referred to the Kulpati in the
         Finanace Department for decision.

74.    Repeal and saving -(1)    On the commencement of these rules, every rule, regulation or order, including
         memorandum(hereinafter referred to in this rule as the old rule) in force immediately before such commencement shall, in
         so far as it provides for any of the matters contained in these rules, cease to operate.
(2)    Notwithstanding such ceases of operation, anything done or any action taken or any leave earned bu, or granted to, or
         accrued to the credit of, a University Employees under the old rule, shall be deemed to have been done, taken earned,
         granted or accrued under the corresponding provisions of these rules.
(3)    For the purposes of grant of leave under therse rules, the powers delegated under the old rules shall continue to apply.

(4)    Any amendment made from time to time in the M.P. Govt.Civil Service Rules 1977 will be applicable to the University
        Leave rules.

 

Part V-Suspension,Penalties and Disciplinary Authority

75.    The appointing Authority may by an order place an employee under suspension.
(a).    When a disciplinary  proceeding against him is comtemplated or is pending or
(b).        Where a case against him in respect of any criminal offence is under investigation inquiry or trail.

(2).    An employee shall be deemed to have been under suspension by an order of the appointmenting authority.
(a).    With effect from the date of his detention, if he id detained in custody, whether on a criminal charge or otherwise for a
          period exceeding forty-eight hours.
(b)     With effect from the date of his convicion, if in the event of a conviction for on offence, he is sentenced to a term of
           imprisonment exceeding forty-eight hours and is not  forthwith dismissed or removed or compulsorily retired consequent
           to such conviction..                
(3&4) The appointing Authority shall take disciplinary action against its employee according to the Rules providing for such action for the employees of M.P. Govt.

76(1)    The appointing Authority may for good sufficient reasons impose on an employee the following penalties.
           (a).     Censure.
           (b).     Recovery from his pay of the whole or part of any pecuniaryu loss caused byu him to the unigversity by
                     negligence or breach of orders.
           (c).     withholding of increments of pay:
           (d).     reduction to lower time scale of pay, grade or post:
           (e).     compulsory retirement;
           (f).       removal from service;
           (g).      dismissal from service which shall ordinarily be a disqualification for future employment in the university.

                                 Besides above, the penalty of fine not exceeding rupees five may be imoposed on a class IV employee for petty carelesness, unpunctuallity, idleness or similar misconduct of a minor nature.
(2)    The appointing authority may institute disciplonary proceeding against an employee of the University.
(3)    No order imposing any of the penalties specicied in sub-paragraph(1) above other than fine shall be made except in
        accordance with the procedure for imposing penalties on Govt. servant prescribed by the M.P. Govt. and in force at the
        time the appointing authority orders an inquiry against the employee concerned.

77.(1)    Where any penalty is imposed on an employee by the registrar, the employee concerned may prefer an appeal to the
              Executive Council within thirty days from the date on which a copy of the order appealed against is delivered to the
              appellant.
(2)    Where any penalty is imposed on an employee by the Executive Council, he may prefer an appeal to the Kuladhipati
         within thirty days from the date on which a copy of the order appealed against is delivered to the appellant.
(3)    The appeal shall be presented to the authority to whom the appeal lies, a copy being forwarded by the appellant to the
        authority which made the order appealed against. It shall contain all material statements and arguments on which the
        appellant relies; shall not contain any disrespectful or improper language and shall be complete in itself.
(4)     The authority which made the order appealed against shall on receipt of a copy of the appeal, forward the same with its
         comments thereon together with the relevant records to the appellate authority without any avoidable delay and without
         waiting for any direction from the appellate authority.
(5)    (i)    The appellate authority may confirm,enhance, reduce or set aside the penalty or remit the case to the authority which
                imposed the penalty with such directions as it amy deem fit in the circumstances of the case.
(ii)    The authority which made the order appealed against shall give effect to the orders passed by the appellate authority.

78.    A University employee under suspension shall not be granted leave.

79.     A employee under suspension shall be eligible to subsistence allownace at the rates specified by the Govt. of M.P. from
          time to time.

80    When a University employee who has been dismissed, removed, or suspended, is reinstated, the authority competent to
          order reinstatement shall make a specific order :
        (a)    regarding the pay and allowances to be paid to the employee for the period of his absence from duty; and
        (b)    whether or not the said period shall be treated as period spent on duty for all purposes.

Part VI  Miscellaneous
81.    Every employee shall at all times :
    (a)    maintain absolute integrity;"
    (b)    show devotion to duty; and
    (c)    do nothing which is unbecoming of an employee of the University.

82.        No employee shall  join or continue to be a member of such association the objects or activities of which are               
             prejudicial to the interest of the University or public order, decency or morality.

83.        No employee shall:
        (i)    change himself or participate in any demonstration which is prejudicial to the interest of the University, public order,
       decency or morality or which involves contempt of court, defamation or incitement to an offence,or
(ii)    resort to or, in any way, abet any form of violence in connection with any matter pertaining to his service or the
                service of any employee.

84.   (i)    No employee shall except with the previous sanction of the University own wholly or in part, or conduct, or
                participate in the editing or management of any newspaper or periodical publication.
        (ii)    No employee shall except with the previous sanction of University or the prescribed authority or in the bonafide
                discharge of his duties, participate in a radio broadcast or contribute any article or write any letter either in his own
                 name or anonymoulsy pseudonymously in any newspaper or periodical or write a book.    

                                 Provided that no such sanction shall be required if such broadcast or such contribution or writing is
of a purely literary, artistic or scientific character.
               

85.    No. employee shall except in accordance with any general or special order of the University or in the performance in
         good faith of the duties assigned to him communicate, directly or indirectly, an official document or any part thereof or
         information to any other employee or any other person to whom he is not authorised to communicate such document or
         information.

86.    No employee shall bring or attempt to bring any political ot other influence to bear upon any superior authority to further
          his interest in respect of matters pertaining to his service under the University.

87.    No University employee shall, except with the previous written sanction of the University, join any college/school or
         appear at any examination conducted by the university or any other University or Board.

              Permission to attend classes or taken an examination will be granted only, if it is consistent with University
interest and it cannot be claimed as of right.

88.    No University employee except those specifically employed on a part-time basis shall, without the previous permission of
         the University, apply for any post, outside the University.

89.    Any infringement of provisions of section 79 to 88 of this statute shall be regarded subversive of good discipline and
          misconduct and will well justify the initiation of disciplinary action against such employee.

Revised appendix "A" of statute No. 31. The classification and scales of pay for the posts in university shall be as under:

S.No. Designation Scale of Pay
01.                                      CLASS-I
Registrar
16400-450-20000-600-22400(UGC).
02. University Librarian/Director Physica Education.(If he is the Head of Teaching Department of Physical Education) 164000-450-20000-600-22400(UGC).
03. Deputy Registrar/Finance Officer/Controller University Press 12000-375-16500.
04. Dy. Librarian/System Incharge/Sr. Scientific Officer 12000-420-18300(UGC).
05. University Engineer 10000-325-15200.
06.                                      CLASS-II
Assistant Registrar/Deputy Controller University Press/Press Manager/Assistant Finance Officer/Secretary to Kulpati(Equivalent tc AR.)
10000-325-15200.
07. Asstt. Director  of Physical Education/Scientific officer/Assistant Librarian 8000-275-13500(UGC).
08. Health Officer/Assistant Development Officer 10000-325-15200.
09. Asstt. Engineer/Electronic Engineer 6500-200-10500.
10.                                       CLASS-III
Survey Officer/Publication Officer/Security Officer/Law Officer/Section Officer/P.A. to Kulpati/P.A./C.A to Registrar/Research Assistant./Sr.Tech.Asstt.
6500-200-10500.
11. Curator oriental Institute/Excavation/Superintendent/Asstt. Statistical Officer 5500-175-9000.
12. Sub Engineer/computer Operator/Programmer 5000-150-8000.
13. auditor Sr./Accountant/ Stonographer/Asstt. Supdt. 5000-150-8000.
14. Junior Engineer/Electrician (Degree holder) 5500-175-9000.
15. Survey Instructor (Assistant) /Cartographer/Chemical Analyst/Lib. Asstt-I. 5000-150-8000.
16. Hockey Coach/Asstt. Director Physical Education. 8000-275-13500(UGC).
17. Draftsman 5500-175-9000.
18. Head Clerk (Select Grade Clerk) Museun Asstt. Grade-I/Storekeeper Grade-I/Statistical Asstt./ Legal Asstt./Foreman/ Shastri (Oriental Instt.)/Record Keeper/ Mono Operator/ Line Operator/Photographer/ Artist-cum-Photographer/ Museum Keeper (Senior)/ Lib. Asstt.-II/Catalogar 4500-125-7000.
19. Cashier 4000-100-6000+SP Rs.70/-.
20 Auditor(Junior)/Proofn Reader(Senior) Glass Blower/Rook Section Cutter/Workshop Mistri/Asstt.Draftsman/ Sub.Overseer/ Office Asstt./ Accountants in Deptts./ Electrician (Diploma Holder)/ Mechanic Grade-I
(Diploma Holder)/ Store Keeper Grade-II/ laboratory Technical/ Herbarium Keeper/ Museum Keeper(Junior)/ Head Clerk (Departmental)/ Section Cutter/ Sanitary Inspector/ Work Supervisor/ Auditor (Bulding)/ Asstt. Manager(Press)/ Supervisor (Press)/ Instrument Repairer.
4000-100-4000.
21. Proof Reader(Junior)/ Revisor/Garden Supervisor/Store Keeper(UTD)/Technical Asstt.(College)/Glass Blower(College)/Bus Driver. 3050-75-3950-80-4590.
22. Chief Typist/ Senior Telephone Operator 3050-75-3950-80-4590.
23. Junior Technical Asstt./Laboratory Asstt./Dealing Asstt./Typist/Counter Clerk/Issue Clerk/Tracer/Matriculate compounder/ Field Asstt. cum-typist/Asstt. Cataloguer/Garden Asstt./Operator/Markman/Shift-in-charge(Press) Junior Telephone Operator/Electrician/Time Keeper/Driver/Mistri/Plumber/Driver-cum-Mechanic/Bus Conductor. 3050-75-3950-80-4590.
24. Mechanic Gr-II/ MechanicGr-II/ Tracer(Non-Matric)/ Copyholder/Binder(Sr)/Mono Caster/Sr. Compositor/Care Taker/Gas Mechanic /Museum Asstt. Gr-II/Carpenter/Gymnasium Instructor/Pump Driver/Jr. Printer/Taxi-dermist/Meson Reader/Engine Driver/Carpenter-cum-fitter/Valva man/Wireman/Lineman/Security Guard/Lab.Attendent/Coockman. 3050-75-3950-80-4590.
25. Binder(Jr.)/Junior Compositor/Mechanic Grade-III/Machineman-III/Darkroom Asstt./Distibuter/Multigrapher/Field Asstt./Laboratory Attendent/Museum Attendent/Dresser/Skiller worker. 2750-70-3800-75-4400.
26. Daftari 2610-60-3150-65-3540 plus SP Rs.20/-.
27. Book Lifter (Attendant)/head peon/Head Mali/Janitor/Jamadar/Daftari (Junior)/ Chaudhari. 2610-60-3150-65-3540.
28. Peon/Cleaner/Orderly/Farrash/Mali/Garden Coolie/Waterman/Inkman/Chowkidar/Sweeper/metal Melting man/Pump Attendant/ Bus cleaner/ Electrical Attendant/Grounds-man/Wardboy/Gateman Khallasi/Animal Catcher/Field Attendant/Boy peon/Aaya. 2550-55-2660-60-3200.

 

APPENDIX-B

MADHYA PRADESH CIVIL SERVICES (JOINING TIME) RULES 1982
GOVERNMENT OF MADHYA PRADESH
FINANCE DEPARTMENT

 

Bhopal, the 15th May, 1982.
No. 587-2600-81-R-1-IV. In exercise of the powers conferred by the proviso to Article 309 of the Constitution of India, the
Governor of Madhya Pradesh hereby makes the following rules, namely:-

(1)    Short title, commencement and application- 1.     These rules may be called the M.P. civil Services(Joining Time)                                                                                            Rules, 1982
2   They shall come into force on the date of issue of this notification and shall apply to transfers effected on/or after that date.
3.    These rules shall apply to all Government servants appointedin Civil Service and Posts under the State Government but
        shall not apply to:-
(a)    Government servant engaged on contract and those who are not in whole time employment of Government;
(b)    Government servants, employed on work-charged establishment;
(c)    Government servants paid out of contingencies.

.

(2)    Definitions-    In these rules, unless the context otherwise requires :-
        (a)    "Joining time" means the time allowed to a Government servant to joint a new post or to travel to a station to which
                 he is posted.
        (b)    "Transfer" means the movement of a Government servant from one post to another either within the same station or
                 to another station to take up duties of a new post or in consequences of change of his headquarters.

(3).    (1)    When a Government servant to whom these rules apply is transferred to the control of another Government or
                  organisation which has made separate rules prescribing period of joining time, his joining time for the journey to join
                  his post under that Government / organisation and for the return journey, will be governed by those rules, unless
                 different provisions are expressly made in the terms of deputation / foreign service by mutual agreement between the
                 lending and borrowing authorities.
        (2)    The joining time of the employees of other Government or any other organisation, who are appointed to Civil
                 Services and posts under the State Government on deputation or on foreign service basis, shall for joining the civil
                 Services and posts under the State Government and for the return journeys, be regulated in accordance with these                   rules, unless different provisions are expressly made in their respective terms of deputation / foreign service, by
                mutual agreement between the lending and borrowing authorities.

(4)    Joining Time-    1.    Joining time shall be granted to a Government servant on transfer in public interest to enable him to
         join the new post either at the same or a new station. No joining time is admissible in case of temporary transfer for a
         period not exceeding One Hundred and Eighty days.Only the actual transit time as admissible in case of journey on tou,
          may be allowed.
    2.    Government servants who are discharged due to reduction of establishment from one State Government Office and
           re-appointed to another State Government Office shall be entitled to joining time, if the orders of appointment to the
           new post are received by them while working in the old post the period of break may be converted into joining time
           without pay by the Head of Department provided that the break does not exceed Thirty days and the Government
           servant has rendered not less than three years continuous service on the date of his discharge.
    3.    For appointment to posts under the State Government on the results of a competitive examination and / or intervies
           open to Government servants and others, State Government employees and permanent / provisionally permanent
           Central and other State Government employees will be entitled to joining time under these rules. But temporary
           employees of the State Government who have not comopleted three years of regular continuous service, though entitled
            to joining time, whould not be entitled to joining time pay.

(5).    1.    The joining time shall commence from the date of reliquishment of charge of the old post if the charge is made over
                in the forenoon or the following date if the charge is made over in the afternoon.
          2.    The joining time shall be calculated from old headquarters in all cases including where a Govt. servant receives his
                 transfer orders or makes over change of the old post in a place other than his old headquarters, or where the
                 headquarters of a Govt. servant while on tour is changed to the tour station itself or where his temporatry transfer is
                 converted into permanent transfer.
          3.    Not more than one day's joining time shall be allowed to a Govt. servant  to joining a new post within the same
                 Station or which does not involve a chance of residence from one station to another. For this purpose, the term
                 same station will be interpreted to mean the area falling within the jurisdication of the municipality or corporation
                 including such of a sub-urban municipalities,notified areas or cantonments as are continuous to the named
                 municipality and the like.
          4.     Incases involving transfer from one station to another and also involving change residence, the Govt. servant shall
                  be allowed joining time with reference to the distance between the old headquarters and the new headquarter by
                 direct route and ordinary mode(s) or travel as indicated in one following schedule.When holiday(s) follow(s) joining
                  time the normal Joining time may be deemed to have been extended to over such holiday(s)

     

Distance between the old headquarters and the new headquarters Joining Time admissible Joining Time admissinle Where the transfer necessarily involves continuous travel by road for more than 200 km.
(1) (2) (3)
1,000 Km. or less 10 days 12 days
More than 1000 Km. 12 days 15 days
More than 2000 Km. 15 days except in case of travel by air for which the maximum will be 12 days. 15 days

Note:-Distance means actual distance, and not weighted mileage for which fare is charged by the Railways in certain ghat/hill               section.

       5.     Extension of joining time beyond the limits indicated in sub-rule (4) may be granted upto the maxium limit of 30 days                  by the Head of department and beyond thirty days by the Administrative Department, the guiding principal bieing that                  the total period of joining time should be approximately equal to Eight days for preparation plus reasonable transit                  time plus holidays, if any, following the extended joining time. While computing the transit time,allowance could be                  made for the time unavoidably spent due to disruption of transport arrangements caused by strike or natural                  calamities.

(6).    1.    When a Govt. servant joints a new post without availing ffull joining time by reasons that-
                 (a)     he is ordered to join the new post at a new place of posting and joints the post avaling of  full joining timeto                            which he is entitled; or
                  (b)     he proceeds alone to the new place of posting and joints the post without availing full joining time and takes
                          his family later withinthe permissible period of time for claming travelling allowance for the family;
                         The number of days of joining time admissible under sub-rule(4) of rule 5 subject to a maximum of 15 days                            reduced by the number of days of joining time actually availed of shall be credited to his leave account as                            earned leave:
                         Provided that the earned leae at his credit togeher woth the unavailed joining time allowed to be so credited                            shall not exceed 240 days.
        2.    Joining time may be combined with vacation and/ or regular leave of any kind or duration except casual leave.\
        3.    If a Govt. servant in transit on transfer is directed to proceed to a place diferent from that indicated in the initial trasfer
              order; he shall be entitled to joining time already availed of up to the date of receipt of revised orders plus fresh spell
              of full joining time from the date  following the date of receipt of the revised orders. The fresh spell of joining time
              insuch case, shall be the revised orders. The fresh spell of joining time in such case, shall be calculated from the place
              at which he received revised orders as if he is transferred from that place.

(7).   Joining Time Pay- A Govt. servant on joining time shall be rgarded as on duty during the perios and shall be entitiled to be paid joining time pay equal to the pay which was drawn defore relinquishment of charge in the old post.He will also be entiled to dearness allowance, if any appropriate to the joining time pay. Inadditionhe can also drasw compensatory allowance lide City Compensatory Allowance. House Rent Allowance as applocabe to the old station from which he was transferred. He shall not ne allowed concveyance allownace or permanent travelling allowance.

(8).    [Deleted]

(9).    Interpretation- If any doubt arises as to the interpretation of these rules, it shall ben referred to the State GFovt. in the Finance-Department for decision.

(10).    Repeal-All rules and orders corresponding to these rules and in force immediately before the commencement of these rules are hereby repealed except in respect to things done or omitted before such repeal.

 

FORM NO.1
(See Rule 13)
FORM OF APPLICATION FOR LEAVE

Note- Items 1 to 11 must be filled in by all applicants whether statutory on non-statutory. Item 12 may be filled in only when it
           is applicable to the University Employee concerned.

01. Name of applicant .................................................................
02. Leave Rules applicable .................................................................
03. Post held ..................................................................
04. Department, Office and Section ..................................................................
05. Pay ..................................................................
06. House rent allowance, conveyance allowance ot other compensatory allowances drawn in the present post. ...................................................................
07. Nature and period of leave applied for and date from which required. ...................................................................
08. Sundays and holidays, if any, proposed to be prefixed/suffixed to leave. ...................................................................
09. Ground on which leave is applied for ...................................................................
10. Date of return from last leave, and the nature and period of that leave ..................................................................
11. Leave address, if granted ..................................................................
12. I propose/do not propose to avail myself of leave travel concession for the block years...........during the ensuring leave. ..................................................................
13. Remarks and/or recommendation of the Controlling Officer. ..................................................................

Signature (with date) Designation

14. Orders of the sanctioning authority ...................................................................

Signature (with date) Designation

        *If the applicant is drawing any compensatory allowance the sanctioning authority should state whether on the expiry of
leave he is likely to return to the same post or to another post carrying a similar allowance

 

FORM NO. 2
FORM OF LEAVE ACCOUNT
(See rule 14)

 

        Name of university employee............................................................  Date of Birth.............................................Date of
commencement of continuous service..................................................Date of Quasi permanent.........................................
permanent employment ..............................................................Date of retirement/resignation............................................

                                                                                   Earned leave
Particulars of service in the calendar half-year

From            To

Completed months of service in the calendar half-year E.L. credited at the beginning of half-year No. of days of Extraordinary leave (Col. 33) availed of during the previous calendar half year E.L. to be deducted (1/10th of the period in col .5) Total E.L. at credit in days (Col. 4+11-6)
(1) (2) (3) (4) (5) (6) (7)

 

Half Pay leave (on private affairs and on medical certificate.............................................)
Leave Taken Balance of E.L.on return from Length of Service Credit of Leave
From To (No.of days) Leave (Col 7-10) From To No. of completed years Leave earned (in days) Leave at credit (Col. 15+32)
(8) (9) (10) (11) (12) (13) (14) (15) (16)

 

Leave Taken Leace taken Commuted leave without Medical Leave Taken
Against the earning on half pay Commuted leave on medical certificate on full pay Certificate for studies certified to be in public interest (Limited to 180 days half pay leave converted into 90 days commuted leave in entre service) Commuted leave converted into half
From To No.of days From To No. of days From To No. of days Leave twice of col. 22 and 22 C.
(17) (18) (19) (20) (21) (22) (22A) (22B) (22C) (23)
                   

 

Included commuted leave and leave not due              
Leave not due limited to 360 days in entire service on Medical certificate Otherwise than on Medical certificate limited to 180 days Total of leave not due (Col. 26+29) Total half pay leave taken (col. 19+23+30) Balance of half pay leave on return from leave (col. 16+31) Other kinds of leave taken
From To No. of days From To No. of days        
(24) (25) (26) (27) (28) (29) (30) (31) (32) (33)
                   

 

Note 1:    The Earned Leave due should be expressed in days.
Note 2:    When a University Employee is appointed during the course of a particular calendar half-year, E.L. should be
                credited at the rate of 21/2 days for each completed month and the fraction of a day will be rounded to the nearest
                day.     
Note 3:    The entries in Col. 6 should be in complete days. Fraction of a day will be rounded to the nearest day, i.e. fraction
                below half should be ignored and that of half or more should be reckoned as a day.
Note 4:    Period of extraordinary leave should be noted in red ink.
Note 5:    The entries in Col. 12 and 13 should indicate only the beginning and end of completed year of service at the time the
                half pay leave commences where a university employees complete another year of service while on half pay leave the
                extra credit should be shown in Col. 12 to 16 by making suitable addition entries and this should be taken into
                account while completing Col. 2.

 

FORM NO. 3
(See rule 17)
MEDICAL CERTIFICATE FOR UNIVERSITY EMPLOYEES RECOMMENDED LEAVE FOR EXTENSION OF LEAVE OR COMMUNICATION OF LEAVE

 

Signature of the University Employee.................................................. I, ................................................................. after
careful personal examination of the case hereby certify that Shri/Smt./Ku.................................................. whose signature is
given above, is suffering from.................................... and I consider that a period of absence from duty of........................
with effect from .................................. is absolutly necessary for the restoration of his/her health.
                                                                                                                    Authorised Medical Attendant,
                                                                                                                    ...............Hospital / Dispensary
                                                                                                                    or other Registered Medical Practioner.
Dated...................

Note:-    (1) The nature and probable duration of the illness should be specified.

Note:-    (2) This form should be adhered to as closely as possible and should be filled in after the signature of the University
                    Employee has been taken. The certifying officer is not at liberty to cerify that the University Employee requires a
                    change from or to a  particular locality, or that he is not fit to proceed to a particular locality. Such certificates
                    should only be given at he explicit desire of the administrarive authority concerned, to whom it is open to decide,
                    when an application on such grounds has been made to him, whether the applicant should go before a Civil
                    Surgeon or Staff Surgeon to decide the  question of his/her fitness for service.

Note:-    (3) Should a second medical opinion be required, the authority competent to grant leave should arrange for the
                    second medical examination to be made at the earliest possible date by a medical officer not below the rank of a
                    Civil Surgeon or Staff Surgeon who shall express an opinion both as regards the facts of the illness and as regards
                    the necessity for the amount of leave recommended and for this purpose he may either require the University
                    Employee to appear before himself or before a medical officer nominated by himself.

Note:-    (4) No recommendation contained in this certificate shall be evidence of a claim to any leave not admissibble to the
                   University Employee.

 

FORM 4
[See rule 2393]
MEDICAL CERTIFICATE OF FITNESS TO RETURN TO DUTY

Signature of University Employee..........................................................I,............................................................................

                                                                                                                     Civil Surgeon/Staff Surgeon
                                                                                                                              Authorised Medical Attendant of
                                                                                                                      ...................................................
                                                                                                                              Registered medical Practioneer,
Do hereby certify that I have carefully examined Shri/Smt./Ku.........................    ................................... whose signature is
given above, and find that he/she has recovered from his/her illness and is now fit to resume duties in University service. I also
certify that before arriving at this decision, I have ecamined the original medical ceriticate(s) and statemint(s) of the case (or
cerfified copies thereof) on which leave was granted or extended and have taken these into consideration in ariving at my
decision.

                                                                                                                        Civil Surgion/Staff Surgeon
                                                                                                                  Authorised Medical Attendant of
                                                                                                                  Registered Medical Practitioner.
Dated..................................
                                       Note- The original medical certificate(s) and statements(s) of the case of which the leave was originally granted or exteded shall be produced before the authority required to issue the above certificate. For this purpose, the original certificate(s) and statements(s) of the case should be prepared in duplicate, one copy being retained by the University Employee concerned.

 

FORM 5
(Deleted)


[Vide F.D. Notification No.G-3/1/96/C/IV,dated 29 3 96]

 

FORM 6
(See rule 50)
BOND TO BE EXECUTED BY A UNIVERSITY EMPLOYEE IN PERMANENT EMPLOYMENT WHEN PROCEEDING ON STUDY LEAVE

Know all men by those present that I............................................................resident of......................... in the District of ............................... at present employed as...........................in the Department/office of ............................do hereby bind myself and my heirs, executors and administrators to pay to the A.P.S. University, Rewa (hereinafter called "the university") on demand the sum of Rs..............(Rupees..............................) together with interest thereon from the date of demand at university rates for the time being in force on univesity loans, or, if payment is made in a country other than India, the equivalent of the said amount in the currency of that country converted at the official rate of exchange between that country and India AND  TOGETHER will all costs between attorney and client and all charges, and expenses that shall or may have been incurred by the University.
Signed and dated this..........................day    of ................................two thousand.......................... and ..........................signature....................................................
Witness         (1)..................................................................
                     (2)..................................................................
whereas I ...........................................an granted studey leave by university and WHEREAS for the better protection of the University I have agreed to execute this bond with such condition as hereunder is written
                                                   NOW THE CONDITION OF THE ABOVE WRITTEN OBLIGATION IS THAT in the
event of my failing to resume duty, or resigining or retiring from service or otherwise quitting service, without returining to duty
after the expiry or termination of the period of study leave or at any time within a period of three years after my return to duty
I shall forthwith pay to the University or as may be directed by the University on demand the said sum of Rs............................
(Rupees......................) together with interest thereon from the date of demand at Govt. rates for the time being in force onGovt. loans. In the case of the breach of the conditions of this bond.The amount mentioned above shall be recovered as arrears of Land revenue.
                                     AND upon my making such payment the above written obligation shall be void and of no effect, oterwise it shall beb and remain in full force4 and virtue.
                                     The A.P.S.University, Rewa have agreed to bear the stamp duty payable on this bond.
Signed and delivered by...........................in the presence of...........................................
Witness (1)............................................................................
                                                                                                              
                                                                                                Accepted
                                                                                                For and on behalf of
                                                                                                A.P.S.University, Rewa.

 

FORM 7
(See rule 50)
BOND TO BE EXECUTED BY A UNIVERSITY EMPLOYEE IN PERMANENT EMPLOYMENT,WHEN GRANTED EXTENSION OF STUDY LEAVE

 

Know all men by these presents that I..................................resident of ...................................................in the District of.............................. at present employed as........................................... in the Department/Office of........................... do hereby nind myself and my heirs, executors and adninstrators of A.P.S.University,Rewa (M.P.)(hereinafter called "the
university) on demand the sum of Rs....................................(Rupees...............................) together with interest thereon from
the date of demand at university rates for the time being in force on university loans or, if payment is made in a country
converted at the official rate of exchange between that country and India AND TOGETHER with all costs between attorney
and  client and all charges and expenses that shall or may have been incurred by the Govt.
                                                                                                    Signed and dated this................................ day
of................... two thousand and ...................................................
                                                Where I.................................................. was granted study leave by University for the period from ........................... to ................................. in considerstion of which I executed a bond dated........................... for Rs...................................... (Rupees..................................) in favour of the A.P.S.University, Rewa (M.P.)
                               And whereas the extension of study leave has been granted to me at my request until..............................
                               And whereas for the better protection of the University I have agreed to execute this bond with such conditon as hereunder is written.
                             Now the condition of the above written obligation is that in the event of my failing to resume duty, or
resigning or retiring from service or otherwise quitting service without returning to duty after the expiry or termination of the
periods of study leave so extended or any time within a periods of three years after my return to duty I shall forthwith pay to
the University or as may be directed by the University on demand other said sum of Rs............... (Rupees ........................)
together with interest thereon from the date of demand at university rates for the time being in force on university loans. In the
case of the breach of the conditions of this bond, the amount mentioned above shall be recovered as arrears of Land revenue.

                                                                        And upon my making such payment the above written obligation shall be void
and of no effect otherwise it shall be and remain in full force and virtue.
                                                                        The A.P.S.U., Rewa M.P. have agreed to bear the stamp duty paybale on this
bond.
        Signed and delivered by .....................................in the presence of
Witness    (1) ..................................    (2) ...........................................
                                                                        Accepted
                                                                        For and on behalf of
                                                                        A.P.S.University, Rewa (M.P.)

 

FORM 8
(See Rule 50)
BOND TO BE EXECUTED BY A UNIVERSITY EMPLOYEE NOT IN
PERMANENT EMPLOYMENT, WHEN, PROCEEDING ON STUDY
LEAVE

                Know all men by these presents that We........................... resident of ............................... in the district of ..........
.................... at present employed as ....................................... in the Department/Office of ........................................
hereinafter called the obligor and Shri.................................  son of ...................................... of ............................................
(hereinafter called the sureties) do hereby jointly and severally bind ourselves and own respective heirs, executors and
administrators to Pay to the A.P.S.U., Rewa M.P. (hereinafter called "the university") on demand the sum of Rs...............
(Rupees...................   ...........................) together with interest thereon from the date of demand at university rates for the
time being in force, on university loans, or, if payment is made in a country other than India, the equivalent of the said amount in
the currency of that country converted at the official rate of exchange between that country and India AND TOGETHER with
all costs between attorney and client and all charges and expenses that shall or may have been incurred by the University.
                Signed and dated this ........................................... day of ............................................  two thousand and
..................................................... signature of the obligor ..................................................
Sureties        (1)     .............................................
                    (2)     ............................................
Witness        (1)     ............................................
                    (2)     ...........................................
                WHEREAS the obligor is granted study leave by the University.
                 AND WHEREAS for the better protection of the University the oblilgor has agreed to executes this bond with such
condition as hereunder is written;
                AND WHEREAS the said sureties have agreed to execute this bond as sureties on behalf of the above bounden..........................
                NOW THE CONDITION OF THE ABOVE WRITTEN OBLIGATION IS THAT in the event of the obligor
Shri/Smt./Ku.................................. failing to resume duty, or resigning from service or otherwise quiting service withour
returning to duty after the expiry or termination of the period of study leave or at any time within a period of three years after
his return to duty the obligor and the sureties shall forthwith pay to the Univesity or as may be directed by the University on
demand the said sum of Rs. ........................................ (Rupees.............................................) together with interest thereon
from the date of demand at university rates for the time being in force on university loans. In the case of the breach of the
conditions of this bond, the amount mentioned above shall be recovered as arrears of Land revenue.
                                            And upon the obligor Shri.............................. and  / or Shri...........................  and / or
Shri...................... the sureties aforesaid making such payment the above written obligation shall be void and of no effect
otherwise it shall be and remains if full force and virtue.
                                            PROVIDED ALWAYS that the liability of the sureties hereunder shall not be impaired of
discharged by reason of time being granted or by any forbearance act or omission of the University or any person authorised
by them (whether with or without the consent or knowledge of the sureties) nor shall it be necessary for the University to sue
the obligor before suing the sureties Shri...................................... and Shri............................................. or any of them for
amounts due hereunder.
Signed and delivered by the surety above named Shri........................................................... in the presence of .................................
                The A.P.S.U. Rewa M.P. have agreed to bear the stamp duty payable on this bond.
Signed and delivered by the obligor above named Shri........................................ in the presence of ...............................
Signed and delivered by the surety above named Shri......................................... in the presence of ...............................
Signed and delivered by the surety above named Shri..........................................in the presence of ...............................
                                                                                                                                Accepted
                                                                                                                                For and on behalf of
                                                                                                                                A.P.S. University, Rewa.

 

FORM 9
(See Rules 50)
BOND TO BE EXECUTED BY A UNIVERSITY EMPLOYEE NOT IN PERMANENT EMPLOYMENT, WHEN GRANTED EXTENSION OF STUDY LEAVE

                        Know all men by these presents that we ............................................................ resident of.......................
in the District of .............................................. at present employed as ...................................... in the Department/Office of
.......................................... (hereinafter called "the obligor") and Shri...................................... son of .....................................
and Shri................................ son of ................................................ of ................................. (hereinafter called the sureties)
do hereby jointly and severally bind ourselves and our respective heirs, executors adn administrators to pay to the A.P.S.U., Rewa M.P. (hereinafter called "the University) on demand the sum of Rs.............................................. (Rupees ...............)
together with interest thereon from the date of demand at university rates for the time being in force on university loans or, if
payment is made in a country other than India, the equivalent of ht said amount in the currency of that country converted at
the official rate of exchange between that country and India And Together with all costs between attorney and client and all
changes and expenses that shall or may have been incurred by the university.
                      Signed and dated this........................................ day of ................................................. two thousand and ...............................................
             Where the obligor was granted study leave by the University for the period from ............................................. to .............................. in consideration of which he executed a ..................................... bond dated for Rs..........................
(Rupees ......................................) in favour of the A.P.S.U., Rewa M.P.
              And whereas the extension of study leave has been granted to the obligor at his request until.
              And whereas for the better protection of the university the obligor has agreed to execute this bond with such
condition as hereunder is written.
               And whereas the said sureties have agreed to execute this bond as sureties on behalf of the above bounden.
               Now the condition of the above written obligation is that in the event of the obligor Shri/Shrimati/Kumari
........................................... failing to resume duty, or resigning from service or otherwise quitting service without returning to
duty after the expiry or termination of the period of study leave so extended or at any time within a period of three years after
his return to duty the obligor and the sureties shall forthwith pay to the university or as may be directed by the university on
demand the said sum of Rs...................................... (Rupees.................................................) together with interest thereon
from the date of demand at university rates for the time being in force on university Loans.
              In the case of the breach of the conditions of this bond, the amount mentioned above shall be recovered as
arrears of  Land revenue.
             And upon the obligor Shri........................................ and or Shri.................................. and or Shri....................
the sureties aforesaid making such payment the above written obligation shall be void and of no effect otherwise it shall be and
remain in full force and virtue :
                     Provide Always that the liability of the sureties hereunder shall not be impaired or discharged by reason of time being granted or by any forbearance act or omission of the university or any person authorised by them (whether with or without the consent of knowledge of th sureties) nor shall it be necessary for the university to sue the obligor before suing the
sureties Shri........................ and Shri.............................................. or any of them for amounts due hereunder.
           The A.P.S.U., Rewa M.P. have agereed to bear the stamp duty payable on this bond.
           In witness thereof ......................................... the University Employee above named has signed these presents the day month and year first above written.
                   Signed sealed and delivered by .................................................. in the presence of :-
1  ...........................................................
        2   ...........................................................                                                Accepted
                                                                                                                      For and on behalf of
                                                                                                                      A.P.S. University, Rewa (MP)