A.P.S. UNIVERSITY, REWA (M.P.)
STATUTE NO. 35
ELECTION OF REPRESENTATIVE OF NON-TEACHING EMPLOYEES ON THE COURT
(Refer Clause (XX a) under Group 'C' of Sub-Section (1) Section No.20 of
Madhya Pradesh Vishwavidyalaya Adhiniyam).

  1.    (i) The election or representatives under clause (xx a) of Group 'C' of sub-section (1) of Section 20 shall be by
             simple majority vote.
         (ii) Every non-teaching employee whose name is included in the Final Electoral Roll for election under the
              aforesaid clause (xx a) shall be an elector qualified to be a candidate and vote at the election.

     Note - For the purpose of this statute, the term "Non teaching employee' would include an employee who is on the
                regular non-teaching establishment of the University on a Prescribed time scale.

  2.  Whenever it is necessary to hold an election under the aforesaid clause the Registrar shall by a notice, publish by
       affixing a copy thereof on the notice board of the University Office and by despatch of two copies thereof to each
       section / Teaching department / School of Studies for display on the notice board of the section / department and
       for reference.
             (a) Call upon the electors to elect members on the court under clause (XX a) under which member is to be
                  elected.
             (b) Fix the last date for receipt of claims for inclusion of any name not included in the provisional electoral roll
                  or for correction of a name and of objection to the inclusion of any name appearing in the provisional
                  electoral roll, such date being seven days from the date of the publication of the notice and if the seventh
                  day is a holiday, the following working day.
            (c) Fix the place, date and time of inquiry into claims and objections to the provisional electoral roll which shall
                   not be later than three days from the last date for the receipt of claims and objections.
             (d) Fix the last date for the publication of the final electoral roll (in the same manner as that for provisional
                   electoral roll) such date being not later than three days from the date fixed for inquiry into claims and
                   objections to the provisional electoral roll.
             (e) Fix the last date for the receipt of nominations at the University office which shall not be later than three days
                  from the last date for the publication of final electoral roll.
             (f) Fix the date and time for the scrutiny of nominations which shall not be later than three days from the last
                 date for the receipt of nominations.
             (g) Fix the last date for the withdrawal of candidature which shall be the third day after the date for the scrutiny
                  of nominations and if that day is a holiday, the next succeeding day which is not a holiday.
             (h) Fix the place, date and time of polling.
               (i) Fix the date and place for the counting of votes such date being not later than three days from the date fixed
                   for polling

  3.     (i)  The Registrar shall prepare provisional electoral roll for election under the aforesaid clause (XX a) showing the
               names of employees in each section / teaching department as on the date of issue of notice under paragraph
                2 of this Statute.
         (ii) The provisional electoral roll shall be published by the Registrar simultaneously with the notice under paragraph
               2 of this statute by affixing a copy thereof on the notice board at the university office and head of University
               Teaching Department / School of Studies for display on the notice board of the Office / Department concerned
               and for reference by an employee.

  4.     (i)  any employee whose name is not included in the provisional electoral roll may make in Form-1 a claim for
                inclusion of his name in the electoral roll.
          (ii) Any employee whose name has not been correctly given in the provisional electoral roll may make in Form-2
               a claim for correction of his name.
          (iii) Any employee whose name is included in the provisional electoral roll may object in form-3 to the inclusion
                of the name of any person in the roll.
          (iv) All claims and objections shall be delivered to the Registrar in person in a sealed envelop with “claims and
                objections” superscribed thereon.

  5.     (i)  All claims and objections to the provisional electoral roll shall be scrutinized and enquired into by a committee
               consisting of two professors of university nominated by the Kulpati and the Registrar at the University office
               on the date fixed for the purpose and the employee filing the claim or the objection shall be entitled to be
               present at such scrutiny. The Kulpati shall appoint one of the Professors to be the Chairman of the committee.
          (ii) The decision of the committee on the claims and objections shall be recorded in writing and notified on the day
               of the inquiry. The decision of the committee shall be final.

  6.     After all claims and objections have been decided upon the provisional electoral roll shall be revised, if need be,
          and the final electoral roll shall be prepared and published by the Registrar.

  7.     (i)  On or before the date appointed under clause (e) of Paragraph 2, each candidate shall either in person or by
                his proposer or seconder, between office hours, deliver in a sealed cover marked "Nomination Paper" to the
                Registrar or his nominee a nomination paper completed in Form-4 appended hereto and signed by the
                candidate and by two electors as proposer and seconder.
          (ii) The Registrar shall supply blank nomination forms in Form-4 to the Sections/Departments.

  8.     Each candidate shall be nominated by a separate nomination paper and not more than one nomination paper shall
           be delivered in one cover.

  9.     On receipt of a cover containing nomination paper the Registrar or his nominee receiving the same shall enter on
           the cover the time and date of receipt of the paper and shall initial the entry. Nomination papers received after
           office hours on the date fixed under clause (e) of paragraph 2 or thereafter shall be treated as rejected.

  10.    On the date and time fixed for scrutiny of nominations under clause (f) of paragraph 2, the candidates or their
           proposers or seconders, but no other person, may attend the office of the Registrar and the Registrar shall give
           them all reasonable facilities for examining the nomination papers of all candidates which have been received by
           him within the time as laid down in para 2(f) and in the manner laid down in para 7(i).

  11.    (i) The Registrar shall examine the nomination papers and shall decide, all objections, which may be made to any
                nomination, and may either on such objection or on his own motion after such summary enquiry. if any, as he
                thinks necessary, reject any nomination on any of the following grounds :-
               (a)   That the candidate is not qualified or is disqualified for being chosen to fill the seat under any of the
                       provisions of the Adhiniyam and the Statutes made thereunder.
               (b)    That there has been a failure to comply with any of the provisions of Paragraph 7(i) and 8.
               (c)    That the  signature of the candidate or the proposer or seconder on the nomination paper is not genuine.
               (d)    That the cover containing the nomination paper is not sealed.

           (ii) Nothing contained in sub-clause (b) or (c) of clause (i) shall be deemed to authorise the rejection of the
                nomination of any candidate on the ground of irregularity in respect of a nomination paper, if the candidate has
                been duly nominated by means of another nomination paper in respect of which no irregularity has been
                committed.

           (iii) The Registrar shall endorse on each nomination paper his decision accepting or rejecting the same and, if the
                nomination paper is rejected, he shall record in writing a brief statement of his reasons for such rejection. The
                decision of the Registrar shall be final
           (iv) Immediately after all the nomination papers have been scrutinised and decisions accepting or rejection the
                 same have been recorded, the Registrar shall prepare a list of candidates whose nominations have been found
                 valid and affix it on his office notice board.
           (v) The said list shall contain the names of candidates in alphabetical order with the names of section/Teaching
                 34Department to which they belong.

12.    (i)  Any candidate may withdraw his candidature by a notice in writing duly signed by him and delivered to the
              Registrar either by such candidate in person or his proposer or seconder, during office hours on or before the
              last date fixed for withdrawal under clause (g) of paragraph 2.
         (ii)  No person who has given a notice of withdrawal of his candidature under clause (i) shall be allowed to cancel
               the notice.
         (iii)  The Registrar shall, on receiving notice of withdrawal under clause (i) as soon as may be thereafter, cause a
                notice of the withdrawal to be affixed on his office notice board.

  13.   Immediately after the expiry of the period within which candidature may be withdrawn the Registrar shall prepare
          and affix on his office notice board a list of contesting candidates who are included in the list of validly nominated
          candidates and who have not withdrawn their candidature within the said period. The list shall contain the names of
          contesting candidates together with the names of section/Teaching Department or School of Studies to which they
          belong in the same order as the list of validly nominated candidates under paragraph 11.

  14.    (i) If the number of contesting candidate is one the candidate shall be declared elected.
           (ii) If there is no eligible contesting candidate the seat shall be declared vacant and shall remain so till the next
                constitution of the court.

  15.   If the number of contesting candidates is more than the seat to be filled in, voting shall take place and the requisite
          number of candidates shall be elected in accordance with the provisions of the Adhiniyam and this Statute.

  16.   Where voting is necessary the names of contesting candidates from whom the elector has to elect, shall be printed
          on the ballot paper (Form 5) in the same order as in the list of valid nominations affixed on the University Office
          Notice Board under Paragraph (11). The ballot paper shall show at the top the item under which election is to take
          place and number of seat to be filled. Each ballot paper shall bear the signature of the Registrar.

  17.      (i) Every elector shall have one vote.
             (ii) An elector in giving his vote shall place on his ballot paper a cross mark (X) in the space opposite the name of
                  candidate for whom he wishes to vote.
             (iii) On the date and time fixed for counting, the votes shall be counted and the Registrar shall draw up a list
                   showing the names of candidates arranged in order of the votes received, the name of the candidates
                   securing the highest number of votes appearing at the top of the list. Candidate securing the highest number
                   of votes shall be declared elected. When two or more candidates have secured equal number of votee, the
                   result of the election shall be decided by drawing lot.

  18.     A ballot paper shall be void :
                (i) If the elector has given more than the number of seat to be filled, or;
                (ii) If it is signed by the elector, or;
                (iii) If it is unmarked or void for uncertainty;

  19.     All proceedings for counting of votes shall be conducted in the presence of a committee as constituted in clause
            5 (i).

20.     No person other than the candidate(s) shall be allowed to be present at the proceedings.

  21.     An election petition against the returned candidate may be presented to the Kulpati by any candidate or elector
            within seven days from the date of publication of the result of the election on the Notice Board of the University
            Office. The Kulpati's order on the petition shall be final.

  22.     The Registrar shall have the right to satisfy himself in regard to the identify of any one or all elector(s).

  23.     For matters not provided in the foregoing paragraphs the Kulpati shall have powers to give such directions as
            may be deemed necessary by him to give effect to the provisions of this Statute.

    ________________________________________________________________________________________

FORM - 1
(Election of representatives on the Court of A.P.S . Vishwavidyalaya, under item XX (a) of Group 'C' of sub-section (1) of section 20 of the Adhiniyam).

To,
       The Registrar,
       A.P.S. University,
       Rewa (M.P.)

Sir,
        I am an employee of A.P.S. Vishwavidyalaya Rewa in ........................................... Section / U.T.D. since
        ...................................................... (Month & Year).

                                        I request that my name be included in electoral roll for election under item XX (a) of Group
  "C" of Sub-Section (1) of Section 20 of the Adhiniyam.

                                                                                                               Signature.......................................................
                                                                                                               Full Name.....................................................
                                                                                                               Designation...................................................
                                                                                                               Name of Section / Deptt.
                                                                                                               Where employed...............................................
                I …………........................................................................... Section officer of .............................................
  / Head, Teaching Department or School of Studies of..................................... certify that Shri.......................................
  is a ................................................. (designation) in ............................................. Section / Teaching Department or
  School of Studies of since ............................ ...................... (Month & year).

                                                                                                                 Signature.......................................................
                                                                                                                 Full Name.....................................................
                                                                                                                 Designation...................................................
  Place........................................
  Date ............................                                                                           Name of Section / UTD.................................

 

     ______________________________________________________________________________________

FORM - 2
(Election of representatives on the Court of A.P.S. Vishwavidyalaya under Item xx (a) of Group 'C' of Sub-Section (1) of Section 20 of the Adhiniyam).

Claim for Correction of Name

To,
      The Registrar,
      A.P.S. Vishwavidyalaya,
      Rewa (M.P.)

Sir,
     I submit that the entry relating to myself which appears at Serial No...................... of the provisional electoral roll as
    ".......................................... .........................................." is not correct. It should be corrected to read as follows :
                                  "....................................................................................................."

                                                                                                                             Signature............................................
                                                                                                                             Full Name..........................................
                                                                                                                             Designation.........................................
  Place...............................                                                                                       
  Date..............................                                                                               Section where employed.....................                                      

     ______________________________________________________________________________________

FORM - 3
(Election of representatives on the Court of A.P.S. Vishwavidyalaya, Rewa under Item XX (a) of Group 'C' of sub-section (1) of Section 20 of the Adhiniyam)

.

  OBJECTION OF INCLUSION OF NAME

To,
      The Registrar
      A.P.S. Vishwavidyalaya,
      Rewa (M.P.)

Sir,
       I object to the inclusion of the name of ........................................................... at serial no....................................
  of the provisional electoral roll for the following reason :
      REASONS :

               I hereby declare that the facts mentioned above are true to the best of my knowledge and belief. My name has
   been included in the provisional electoral roll at Serial No..................

                                                                                                                   Signature.......................................................
                                                                                                                   Full Name....................................................  

                                                                                                                             
  Designation...................................................
    Place........................................
    Date ........................................                                                       Signature / UTD where.................................
                                                                                                            employeed.

        _______________________________________________________________________________________             

NOMINATION PAPER
FORM - 4
(Election of representatives on the court of A.P.S. Vishwavidyalaya underItem XX (a) of Group 'C' of Sub-section (1) of Section 20 of the Adhiniyam).

                   I .................................................................... (Full name) propose the name of Shri/Shrimati/Ku
   ......................... whose name appears at Serial No............................... of the final electoral roll as member of the
  court of A.P.S. Viswavidyalaya under item XX (a) of Group 'C' sub-section (1) of Section 20 of the Adhiniyam.

                                                                                                                  Signature.......................................................
                                                                                                                  Full Name.....................................................
  Serial No. in the Final Electoral Roll.......................................................     
                                                                                                                  Designation..................................................
                                                                                                                  Section/ UTD where employed..................
                      I...................................................................... second the above
                                  (Full name)
                                                                                                                        
   Signature.......................................................
                                                                                                   Full Name..................................................... 

   Serial No.in the Final Electoral Roll............................................
                                                                                                                   Designation..................................................
                                                                                                                   Section/ UTD where employed..................
              I ................................................................ give my consent to my nomination
                         (Full name)
            as candidate for the seat on the court of A.P.S. Vishwavidyalaya under Item XX (a) of Group 'C' of Sub-Section
   (1) of Section 20 of the Adhiniyam.

                                                                                                                        
   Signature.......................................................
                                                                                                      Full Name.....................................................
  Serial No. in the Final Electoral Roll.....................................................
                                                                                                                 Designation..................................................
                                                                                                                  Section/ UTD where employed..................                                                                                                                        

        ______________________________________________________________________________

                                                                                                                                                         S.No…………

FORM - 5
A.P.S. VISHWAVIDYALAYA, REWA (M.P.)
BALLOT PAPER

(Election of representative of Non-teaching employee to the Court under Item No.XX-a of Group 'C' of Sub-Section (1) of Section 20 of the M.P. Vishwavidyalaya Adhiniyam.)

S.No. Name of Candidate Institution where employed Vote
 

 

 

 

 

     

  Note-  (1)  The elector should put a cross mark (X) in the vote column in the blank space against the name of the
                    candidate he wished to vote for.
            (2)  A ballot paper shall be void :
                    (i) If the elector has given more votes than the member of seats to be filled, or;
                     (ii) If it is signed by the elector, or;
                     (iii) If it is unmarked or void for uncertainty.