STATUTE NO. 36
(Finalised after the meeting of V.C.'s on 8.9.88)

Grant of pension and gratuity to the employees of Awadhesh Pratap Singh University, Rewa (M.P.) (UNIPENGRAF)

                       * The Government of Madhya Pradesh in Higher Education Department. Bhopal vide letter No D-993/447/87/C-3/38  dated 15.4.87 have been pleased to direct that the pension, gratuity, family pension and commutation
of pension benefits admissible to the Government Servants of Madhya Pradesh under the Madhya Pradesh Civil Services
(pension ) Rules, 1976 and the M.P. Civil Pension (Commutation) Rules 1876 as, amended from time to time may be made
applicable to the regular, approved and full time employees, officers and teachers of the university with effect from 1.4.87

2. For the purpose of this Statute :
                       A regular and approved employee means an employee appointed substantively on a permanent post approved
by the Government in a regular scale and will exclude employees who are holding substantive or officiating posts and which
posts have been approved by the Government or the Commissioner Uchcha Siksha Madhya Pradesh for the purpose of
maintenance grant :

                       Full time employee means an employee not appointed on part-time basis, or persons employed on contract or
persons appointed as Visiting teachers.

3. The Executive Council of the university hereby approves this Statute which constitutes the following scheme for employees,
    officers and teachers of the university :

         SCHEME (A) Employees Contributory provident Fund Scheme as given in Statute No.26 as amended from time to time
         under the Madhya Pradesh Vishwavidyalaya Adhiniyam 1973 and already prevalent in the university.

         SCHEME (B) Pension and gratuity scheme as admissible to the Government  servants of the M.P. under the M.P. Civil
Services(pension) Rules 1976 as amended from time to time.

                                This Statute shall come into force from such date as the Co-ordination Committee may specify under sub-section (7) of section 36 of the M.P.V.V. Adhiniyam 1973 and shall cover persons who retire on or after 1.4.87 from the services of the Universities mentioned in second schedule to the M.P. Vishwavidhyalaya Adhiniyam 1973.

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* Approved by coord no. 41 dated 18.6.90 servants of the Madhya Pradesh under the M.P. Civil Services (pension) Rules 1976 as amended from time to time.

4. EXERCISE OF OPTION
                      All employees, officers and teachers who were in the service of the university as on 31.3.1987 and were eligible
for employee's contributory fund scheme as given in Statute 26 and who are continuing in the service of the university on the
date of promulgation of this statute, will be required to give an option to elect either to continue under the existing Employees
Contributory Provident Fund Scheme (Scheme A) or to elect to come under the pension and Gratuity Scheme (Scheme B).

                                         For new entrants in the university after the promulgation of this Statute, the pension and gratuity
scheme will be compulsory from the date they fulfill the requirements of clause 2 of this Statute. However, the teachers as
defined under the Madhya Pradesh Vishwavidhyalaya Adhiniyam 1973, will have an option at the time of their appointment to
elect to join the Employees Contributory Provident Fund Scheme (Scheme A) or Pension and Gratuity Scheme (Scheme B).
The option once exercised by the above said teachers shall be final and binding.

5. The option should be exercised within a period of two months from the date of promulgation of this Statute in a prescribed
form in Triplicate. The first copy of the option shall be pasted in the service book of the employee, the second copy will remain
in the records of the university and the third copy will be sent to the Commissioner Uchcha Shiksha Madhya Pradesh for
record. Employees who do not exercise the option before the stipulated date shall be deemed to have opted for the retention
of the benefits admissible to them prior to 31.3.1987.

6. Where an employee has died on any date prior to the stipulated date for the option, his family shall be given the benefit of
pension and gratuity scheme or the employees contributory provident fund scheme according to the family's option.

7. The option once exercised shall be final and binding.

8. An employee joining the university after continuous qualifying service on permanent or temporary basis, shall, in the event of permanent appointment or absorption in the university at his option will be allowed the benefit of the past continuous service rendered in Government or other organisation fully or partly financed by the Government of M.P. or Central Govt., or any organization of repute which has recognition of State/Central Govt. The amount of retirement benefits deposited to pension fund shall be commensurate with the period of service to be counted for pensionary benefits i.e. the pensionary benefits will be admissible only for the period for which retirements benefits are deposited by the employee, provided:-
                                     (a) The absorption is in public interest; and
                                     (b) All retirement benefits received by the employee are refunded to the university for depositing in
                                            pension and gratuity fund;
                                      (c) In such cases only such period of service rendered on regular establishment against a regular time
                                            scale of pay will be taken into account as qualifying service for pension and / or gratuity as may be
                                            admissible under the rules.

9.
Creation and Constitution of University Employees Pension and Gratuity Fund:

                                    In order to meet the expenditure on pension and gratuity disbursement to the employees of the
university as prescribed in the M.P. Civil Service (pension ) Rules 1976 and in order to meet other incidental expenses on the
operation of the scheme, a University Employees Pension and Gratuity Fund (UNIPENGRAF) shall be created and it shall be
centrally controlled and administered by the Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal. It shall comprise and
be constituted out of the following amounts:-
                                               (a) Monthly Contributory Provident Fund Subscription made by the university to the account of
                                                    each employee as university share as per Statute No. 26 of the University in respect of                                                       persons who elect to join the pension & Gratuity Scheme under this Statute.
                                               (b) The accumulated balance of the subscription to the contributory provident fund of each
                                                     employee made by the University as University share together with interest thereon (upto
                                                      the date of transfer of the amount by university) will be credited to the university employees
                                                      pension and gratuity fund (UNIPENGRAF) maintained at the level of the Commissioner. Uchcha Shiksha Madhya Pradesh. The university share of the employee who have opted to retain the contributory provident
fund scheme, will not be transferred to the university Employees pension and Gratuity Fund (UNIPENGRAF) but shall be
continued to be maintained separately as per provisions of the existing contributory provident fund scheme under statute No.
26.
In order to implement the pension scheme, the Registrar of the University will ensure that alteast 90% of the accumulated
balance of university share is credited to University Employee's Pension & Gratuity Fund (UNIPENGARF) within one month
from the date of promulgation of the Statute. Only such employees in respect of whom 90% of the University share is credited
to the pension Fund within prescribed time shall be covered under the scheme. Where a university has granted house building
advance to any employee to the extent of 75% of the total amount of CPF as provided in the relevant statute, the condition
regarding deposit of 90% of university share due to an employee could be relaxed by the commissioner Uchcha Shiksha
Madhya Pradesh on merits of each case. For this purpose the commissioner Uchcha Shiksha Madhya Pradesh would be
competent to issue necessary directions and such directions will be binding on the university. Where Commissioner Uchcha
Siksha Madhya Pradesh has granted relaxation in respect of an employee, such employee would be covered by this Scheme.
The remaining amount of 10% of the university share with interest shall be deposited by the Registrar in the University
Employees pension and gratuity Fund (UNIPENGRAF) within a maximum period of six months from the date of promulgation
of the statute inrespect of the employees who opt. to join this scheme.
(c) Grant - in - aid sanctioned by the Government from time to time to cover the deficiency of funds in running the pension and         gratuity scheme.
(d) Amount mentioned under paragraph 8 (b) above.
(e) Amount earned as interest on investment of the Fund.
(f) The employee who have already retired on or after 1.4.1987 and have given option for joining the pension and gratuity scheme and have received part or full amount with interest of their contributory provident. Fund, shall be required to deposit in
one installment in the university the part or full share of the university contribution towards onwards provident fund along with
the interest thereon paid to them alongwith simple interest on the above amount at 5% from the date of receipt of the amount
till the date on which the amount is credited to the pension fund for transferring the amount to the university employees pension
and gratuity fund (UNIPENGRAF) within a period of six months from the date of promulgation of this Statute to get the
benefit of the pension and Gratuity scheme.

10. The employees who have retired after 1.4.1987 but have not received part or full amount of their contributory provident
       fund and interest therein shall have to give a written undertaking to the university to transfer the remaining part or full
       amount with interest to the university employee pension and gratuity fund (UNIPENGRAF) within two months to be
       eligible for pension and Gratuity benefits under this statue, persons who do not fulfil this condition by  the date prescribed
       above shall not be eligible to get the benefits of the pension and Gratuity Scheme.

11. The monthly contribution towards contributory provident fund amount of each employee as university share shall be fixed
once in a year by the Registrar of the university preferably in April every year and the amount so determined in respect of the
eligible employees of the university shall be adjusted from the monthly maintenance grant of the university by the Commissioner
Uchcha Shiksha Madhya Pradesh and credited to the university employees pension and gratuity fund (UNIPENGRAF). The
assessment of the amount will be done in the month of May of the following year and the difference of amount, if any, will be
adjusted from the monthly maintenance grant of the university and transferred to the university employees pension and gratuity
fund (UNIPENGRAF).

12. Procedure of remittance of money by the university for deposit in university employees pension and gratuity fund
       (UNIPENGRAF).
        (a) All remittances shall be received directly by the Nationalized Scheduled Bank (Name of the bank)
        (b) Remittances shall be in the form of a demand drat drawn on Nationalized Scheduled Bank (Name of the bank) at
             centres where neither the bank nor its subsidiary has a branch, the drafts may be purchased through any of the
             nationalised banks at the respective centres and drawn on their branch at Bhopal. Such drafts will be collected through
             the clearing of the Nationalized Scheduled Bank (Name of the bank).
        (c) All drafts should be drawn in the name of university employees pension and gratuity fund (UNIPENGRAF) Bhopal.
             The draft should be prominently crossed as "Account Payee only" and sent directly to the bank at Bhopal by                 registered post.
        (d) Three copies of the covering letter will be sent to the bank at Bhopal alongwith the bank draft. After the amount is
              credited to the account of UNIPENGRAF, the bank shall send one copy to the Finance Officer (Pension)
                  Commissioner,Uchcha Shiksha Madhya Pradesh, Bhopal and another copy to the university concerned duly
                 receipted.
         (e) The bank will submit a weekly statement of credits received in the university employees pension and gratuity fund
              (UNIPENGRAF) with full particulars mentioning the name of the university from which remittances were received and
               individual amount of each draft. This statement will be received by the Finance Officer (Pension) Commissioner
               Uchcha Shiksha Madhya Pradesh on every Monday of the month and if Monday happens to be a holiday, on the
                next working day.

13. Procedure regulating the payment of pension and gratuity employees of the university :
              (a) For the purpose of receiving pension, every pensioner shall be required to open a Savings bank account in this
                   own name (single account) with the specified disbursing branch of the bank.
              (b) The payment of monthly pension shall be made by the bank automatically by crediting the pensioner's savings
                    bank account on the first of the following month with the authorised amount of pension and relief on pension. The
                    pensioner could draw the amount from this savings bank account as and when desired by him and he shall not be
                    required to be present at the bank every month.
              (c) An identity card, containing the pensioner's joint photograph (pensioner and his wife) together with his signature or
                    thumb impression duly attested by the registrar of the University shall be lodged with the disbursing branch of the
                    bank.
              (d) Every pensioner shall personally appear before the branch Manager of the bank from which he draws his pension
                   or the registrar of any university in Madhya Pradesh once in year in the month of November. The Branch Manager
                   of the bank the Registrar of the university as the case may be, after satisfying himself regarding identity of the
                   pensioner, shall record a certificate regarding continued existence of the pensioner.
              (e) The Registrar of the university shall be the competent authority for sanction of pension gratuity, commutation,
                   anticipatory / provisional pension and gratuity. The amount so sanctioned shall be payable by the Nationalized
                   Scheduled Bank (Bank) only after its enforcement authorization by the F.O. (Pension) of Commissioner Uchcha
                   Shiksha Madhya Pradesh, Bhopal. All suits or other legal proceeding in respect of settlement of pension and
                   gratuity claims under this statute shall be instituted by or against the Registrar of the university concerned from
                   which the employee retired. All the payments of pension, gratuity and commutation after sanction by the Registrar
                  of the university, shall be effected by the F.O. (Pension) of Commissioner Uchcha Shiksha Madhya Pradesh,
                   Bhopal and the letter will authorize Nationalized Scheduled Bank (Bank) to arrange payments to the pensioner
                    through the branch of the bank opted by him.
            (f) Payments outside the state of M.P. will also be arranged by the Nationalized Scheduled Bank (Bank) after
                 procuring life certificate from the pensioner.
            (g) Payment of the correct amount of pension as authorised after proper identification of the pensioner and the yearly
                 life certificate shall be the responsibility of the disbursing branch of the bank.
            (h) To safeguard against possible overpayments in the case of the pensioner's death, which may not be known to the
                  bank in time, the bank will obtain an undertaking from the pensioner for receiving all excess payment so made.
            (i) The bank shall not authorise payment of balance outstanding to the credit of a deceased pensioner's account without
                a clearance certificate from the registrar of the university from which an employee has retired.

14. Procedure for pension and gratuity payment to the University Employees :
                    (a) When calculating the pension, family pension, gratuity an commutation amount payable to the employee on
                         retirement, the procedure, the programmes and the rules as laid down in the M.P. Civil Service (Pension)
                         Rules 1976 and the M.P. Civil Pension (Commutation) rules 1976 as amended from time to time by the
                        Government shall be applicable mutatis munandis.
                    (b) The Registrar of the university will act as head of office for preparation and sanction of pension and gratuity
                          etc. to the university employees subject to issue of pension payment authority by the Finance office (Pensions)
                          Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal.
                    (c) The Registrar of the University shall undertake the work of the preparing pension papers in the forms
                          prescribed in the M.P. Civil Service (Pension) Rules 1976, two years before the date on which the university
                          employee is due to retire on superannuation.
                    (d) After preparation of pension case by the Registrar, the pension papers shall be forwarded to the finance
                         officer (Pensions) Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal atleast 13 months before the date
                         of retirement of the employee concerned for enforcement and authorising the payment of pension, gratuity etc.
                         The pension case forwarded by the Registrar shall be pre-audited by the Resident Audit Officer of local fund
                         stationed at university.
                   (e) On receipt of pension case from the Registrar of the University, the Finance Officer (Pensions) Commissioner,
                        Uchcha Shiksha Madhya Pradesh, Bhopal will scrutinize it expeditiously. After satisfying himself that the
                         pension case submitted by the Registrar, is in order in all respects, he will issue a authority to the designated
                         bank for payment of pension and gratuity. The PPO will be issued in quadruplicate. The First copy of the PPO
                         will be for the Head Office of the Bank the second copy will be for the pensioner and the third copy will be for
                        university record. After receipt of the first and fourth copy by the designated bank, it shall send the fourth copy
                        to the branch of the bank through which the employees has asked for disbursement of his pension. The second,
                        third and fourth copy of the PPO will clearly indicate that no payment can be made on the basis of those
                        copies.
                  (f) The Registrar of the university could sanction anticipatory pension or anticipatory gratuity or provisional pension
                       or provisional gratuity according to the rules contained in the M.P. Civil Service (Pension) Rules 1976 under
                       intimation to the Finance Officer (Pensions) Commissioner Uchcha Shiksha Madhya Pradesh Bhopal. But this
                       will be done only when pension case is prepared and sent to the Ayog for issue of payment authority. The
                       procedure for payment of anticipatory pension gratuity or provisional pension will be the same as prescribed for
                       final payment of pension and gratuity mentioned in para 14 (e) above.

                (g) The Registrar of the university shall also be responsible to obtain no dues, no enquiry, no event and quarter
                      vacation certificates in respect of the retiring employee be fore authorising final payment of pension and gratuity.
                      It will also be the responsibility of the Registrar to adjust the payment of anticipatory pension, anticipatory
                      gratuity or provisional pension and provisional gratuity from the final payment of pension and gratuity.

15. Maintenance of Service Records :
               (a) The Registrar of the university shall be responsible for proper maintenance of service records of the employees.
                    He shall also record service verification certificates regularly in their service books.    
                (b) Necessary action will be taken by the Registrar of the university in advance for regularisation and / or
                      condonation of break in service of an employee if any by the competent authority.
                (c) Pay fixation statements by local fund auditors, nomination for provident fund. Family pension, gratuity and group
                     savings linked insurance scheme of each employee shall be obtained and pasted in their service book duly
                     attested by the Registrar.
                (d) The pension case shall be prepared in the form prescribed by the M.P. Government in the M.P. Civil Service
                     (Pension Rules 1976). However, the Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal may prescribe
                      such other forms and documents or amendment to the Government pension forms as may be required from time
                      to time to be furnished with each pension case.

16. Audit of Pension Fund :
              The amounts of pension fund at the university headquarter will be checked and audited by the resident auditors of the local fund audit stationed at the headquarter of the university. The audit party of the Finance Officer (Pensions) Commissioner
Uchcha Shiksha Madhya Pradesh, Bhopal will also test the accounts of the Pension Fund once in a year and will verify that;
                 (a) The amount of pension authorised for disbursement is as per sanction.
                 (b) The entries of deposits and withdrawals from the pension fund agree with the bank statement and records in the
                       office of the Finance Officer (Pensions) Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal.

17.    (a)  The Audit Officer i.e. the resident auditors of the local fund audit stationed at the headquarter of the university will
                pre audit each pension / gratuity case before sending it to the Commissioner for issue of pension payment authority.
         (b) As regards audit of the payment authorities issued by the Finance Officer (Pension) of Commissioner, Uchcha
              Shiksha Madhya Pradesh Bhopal the Audit party of A.G.M.P. may test check such cases while auditing the accounts
              of the Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal.
         (c) The audit officer while applying requisite checks, shall keep in mind that what is intended is not a total overheld or
               audit of entire service book records, but only a scrutiny limited to the immediate purpose in hand, namely, the
               calculation of pension, gratuity and family pension admissible. Similarly any check of correctness of the emoluments,
               shall not become accession for extensive examination going back into distant past. The check should be of the last 12
                months at the minimum which is absolutely necessary and shall not in any case go back to a period earlier than a
                maximum of 36 months preceding the date of retirement.

18.
General Provisions :
                (a) Where any employee has taken extra ordinary leave without pay in excess of 120 days, the executive council of
                       the university concerned shall be the competent authority to decide whether that period of leave shall qualify for
                        purposes of pension.
                 (b) In case of doubt or where any provision in the statute is not clear, the rules as laid down in the M.P. Civil
                      Services (Pension) Rules 1976 will be applicable. The Commissioner, Uchcha Siksha, Madhya Pradesh shall be
                      final authority in all matters relating to pension cases where a decision has to be taken regarding date of birth
                     qualifying service, admissibility of pension and similar other issues.