STATUTE NO. 36
(Finalised after the meeting of V.C.'s on 8.9.88)
Grant of pension and gratuity to the employees of Awadhesh Pratap Singh University,
Rewa (M.P.) (UNIPENGRAF)
* The Government of Madhya Pradesh in Higher Education Department. Bhopal vide letter No
D-993/447/87/C-3/38 dated 15.4.87 have been pleased to direct that the pension,
gratuity, family pension and commutation
of pension benefits admissible to the Government Servants of Madhya Pradesh under the
Madhya Pradesh Civil Services
(pension ) Rules, 1976 and the M.P. Civil Pension (Commutation) Rules 1876 as, amended
from time to time may be made
applicable to the regular, approved and full time employees, officers and teachers of the
university with effect from 1.4.87
2. For the purpose of this Statute :
A regular and approved employee means an employee appointed substantively on a permanent
by the Government in a regular scale and will exclude employees who are holding
substantive or officiating posts and which
posts have been approved by the Government or the Commissioner Uchcha Siksha Madhya
Pradesh for the purpose of
maintenance grant :
Full time employee means an employee not appointed on part-time basis, or persons employed
on contract or
persons appointed as Visiting teachers.
3. The Executive Council of the
university hereby approves this Statute which constitutes the following scheme for
officers and teachers of the university :
SCHEME (A) Employees Contributory
provident Fund Scheme as given in Statute No.26 as amended from time to time
under the Madhya Pradesh Vishwavidyalaya
Adhiniyam 1973 and already prevalent in the university.
SCHEME (B) Pension and gratuity scheme
as admissible to the Government servants of the M.P. under the M.P. Civil
Services(pension) Rules 1976 as amended from time to time.
This Statute shall come into force from such date as the Co-ordination Committee may
specify under sub-section (7) of section 36 of the M.P.V.V. Adhiniyam 1973 and shall cover
persons who retire on or after 1.4.87 from the services of the Universities mentioned in
second schedule to the M.P. Vishwavidhyalaya Adhiniyam 1973.
* Approved by coord no. 41 dated 18.6.90 servants of the Madhya
Pradesh under the M.P. Civil Services (pension) Rules 1976 as amended from time to time.
4. EXERCISE OF OPTION
All employees, officers and teachers who were in the service of the university as on
31.3.1987 and were eligible
for employee's contributory fund scheme as given in Statute 26 and who are continuing in
the service of the university on the
date of promulgation of this statute, will be required to give an option to elect either
to continue under the existing Employees
Contributory Provident Fund Scheme (Scheme A) or to elect to come under the pension and
Gratuity Scheme (Scheme B).
For new entrants in the university after the promulgation of this Statute, the pension and
scheme will be compulsory from the date they fulfill the requirements of clause 2 of this
Statute. However, the teachers as
defined under the Madhya Pradesh Vishwavidhyalaya Adhiniyam 1973, will have an option at
the time of their appointment to
elect to join the Employees Contributory Provident Fund Scheme (Scheme A) or Pension and
Gratuity Scheme (Scheme B).
The option once exercised by the above said teachers shall be final and binding.
5. The option should be exercised within
a period of two months from the date of promulgation of this Statute in a prescribed
form in Triplicate. The first copy of the option shall be pasted in the service book of
the employee, the second copy will remain
in the records of the university and the third copy will be sent to the Commissioner
Uchcha Shiksha Madhya Pradesh for
record. Employees who do not exercise the option before the stipulated date shall be
deemed to have opted for the retention
of the benefits admissible to them prior to 31.3.1987.
6. Where an employee has died on any date
prior to the stipulated date for the option, his family shall be given the benefit of
pension and gratuity scheme or the employees contributory provident fund scheme according
to the family's option.
7. The option once exercised shall be
final and binding.
8. An employee joining the university
after continuous qualifying service on permanent or temporary basis, shall, in the event
of permanent appointment or absorption in the university at his option will be allowed the
benefit of the past continuous service rendered in Government or other organisation fully
or partly financed by the Government of M.P. or Central Govt., or any organization of
repute which has recognition of State/Central Govt. The amount of retirement benefits
deposited to pension fund shall be commensurate with the period of service to be counted
for pensionary benefits i.e. the pensionary benefits will be admissible only for the
period for which retirements benefits are deposited by the employee, provided:-
(a) The absorption is in public interest; and
(b) All retirement benefits received by the employee are refunded to the university for
pension and gratuity fund;
(c) In such cases only such period of service rendered on regular establishment against a
scale of pay will be taken into account as qualifying service for pension and / or
gratuity as may be
admissible under the rules.
9. Creation and Constitution of University Employees Pension and Gratuity
In order to meet the expenditure on pension and gratuity disbursement to the employees of
university as prescribed in the M.P. Civil Service (pension ) Rules 1976 and in order to
meet other incidental expenses on the
operation of the scheme, a University Employees Pension and Gratuity Fund (UNIPENGRAF)
shall be created and it shall be
centrally controlled and administered by the Commissioner Uchcha Shiksha Madhya Pradesh,
Bhopal. It shall comprise and
be constituted out of the following amounts:-
(a) Monthly Contributory Provident Fund Subscription made by the university to the account
each employee as university share as per Statute No. 26 of the University in respect of
persons who elect to join the pension & Gratuity Scheme under this Statute.
(b) The accumulated balance of the subscription to the contributory provident fund of each
employee made by the University as University share together with interest thereon (upto
the date of transfer of the amount by university) will be credited to the university
pension and gratuity fund (UNIPENGRAF) maintained at the level of the Commissioner. Uchcha
Shiksha Madhya Pradesh. The university share of the employee who have opted to retain the
fund scheme, will not be transferred to the university Employees pension and Gratuity Fund
(UNIPENGRAF) but shall be
continued to be maintained separately as per provisions of the existing contributory
provident fund scheme under statute No.
In order to implement the pension scheme, the Registrar of the University will ensure that
alteast 90% of the accumulated
balance of university share is credited to University Employee's Pension & Gratuity
Fund (UNIPENGARF) within one month
from the date of promulgation of the Statute. Only such employees in respect of whom 90%
of the University share is credited
to the pension Fund within prescribed time shall be covered under the scheme. Where a
university has granted house building
advance to any employee to the extent of 75% of the total amount of CPF as provided in the
relevant statute, the condition
regarding deposit of 90% of university share due to an employee could be relaxed by the
commissioner Uchcha Shiksha
Madhya Pradesh on merits of each case. For this purpose the commissioner Uchcha Shiksha
Madhya Pradesh would be
competent to issue necessary directions and such directions will be binding on the
university. Where Commissioner Uchcha
Siksha Madhya Pradesh has granted relaxation in respect of an employee, such employee
would be covered by this Scheme.
The remaining amount of 10% of the university share with interest shall be deposited by
the Registrar in the University
Employees pension and gratuity Fund (UNIPENGRAF) within a maximum period of six months
from the date of promulgation
of the statute inrespect of the employees who opt. to join this scheme.
(c) Grant - in - aid sanctioned by the Government from time to time to cover the
deficiency of funds in running the pension and
(d) Amount mentioned under paragraph 8 (b) above.
(e) Amount earned as interest on investment of the Fund.
(f) The employee who have already retired on or after 1.4.1987 and have given option for
joining the pension and gratuity scheme and have received part or full amount with
interest of their contributory provident. Fund, shall be required to deposit in
one installment in the university the part or full share of the university contribution
towards onwards provident fund along with
the interest thereon paid to them alongwith simple interest on the above amount at 5% from
the date of receipt of the amount
till the date on which the amount is credited to the pension fund for transferring the
amount to the university employees pension
and gratuity fund (UNIPENGRAF) within a period of six months from the date of promulgation
of this Statute to get the
benefit of the pension and Gratuity scheme.
10. The employees who have retired after
1.4.1987 but have not received part or full amount of their contributory provident
fund and interest therein shall have to give a
written undertaking to the university to transfer the remaining part or full
amount with interest to the university employee
pension and gratuity fund (UNIPENGRAF) within two months to be
eligible for pension and Gratuity benefits under this
statue, persons who do not fulfil this condition by the date prescribed
above shall not be eligible to get the benefits of
the pension and Gratuity Scheme.
11. The monthly contribution towards
contributory provident fund amount of each employee as university share shall be fixed
once in a year by the Registrar of the university preferably in April every year and the
amount so determined in respect of the
eligible employees of the university shall be adjusted from the monthly maintenance grant
of the university by the Commissioner
Uchcha Shiksha Madhya Pradesh and credited to the university employees pension and
gratuity fund (UNIPENGRAF). The
assessment of the amount will be done in the month of May of the following year and the
difference of amount, if any, will be
adjusted from the monthly maintenance grant of the university and transferred to the
university employees pension and gratuity
12. Procedure of remittance of money by
the university for deposit in university employees pension and gratuity fund
(a) All remittances shall be received directly
by the Nationalized Scheduled Bank (Name of the bank)
(b) Remittances shall be in the form of a
demand drat drawn on Nationalized Scheduled Bank (Name of the bank) at
neither the bank nor its subsidiary has a branch, the drafts may be purchased through any
banks at the respective centres and drawn on their branch at Bhopal. Such drafts will be
the clearing of
the Nationalized Scheduled Bank (Name of the bank).
(c) All drafts should be drawn in the name of
university employees pension and gratuity fund (UNIPENGRAF) Bhopal.
The draft should
be prominently crossed as "Account Payee only" and sent directly to the bank at
(d) Three copies of the covering letter will be
sent to the bank at Bhopal alongwith the bank draft. After the amount is
the account of UNIPENGRAF, the bank shall send one copy to the Finance Officer (Pension)
Commissioner,Uchcha Shiksha Madhya Pradesh, Bhopal and another copy to the university
(e) The bank will submit a weekly
statement of credits received in the university employees pension and gratuity fund
(UNIPENGRAF) with full particulars mentioning the name of the university from which
remittances were received and
individual amount of each draft. This statement will be received by the Finance Officer
Uchcha Shiksha Madhya Pradesh on every Monday of the month and if Monday happens to be a
holiday, on the
next working day.
13. Procedure regulating the payment of
pension and gratuity employees of the university :
(a) For the
purpose of receiving pension, every pensioner shall be required to open a Savings bank
account in this
own name (single account) with the specified disbursing branch of the bank.
payment of monthly pension shall be made by the bank automatically by crediting the
bank account on the first of the following month with the authorised amount of pension and
relief on pension. The
pensioner could draw the amount from this savings bank account as and when desired by him
and he shall not be
required to be present at the bank every month.
identity card, containing the pensioner's joint photograph (pensioner and his wife)
together with his signature or
thumb impression duly attested by the registrar of the University shall be lodged with the
disbursing branch of the
pensioner shall personally appear before the branch Manager of the bank from which he
draws his pension
or the registrar of any university in Madhya Pradesh once in year in the month of
November. The Branch Manager
of the bank the Registrar of the university as the case may be, after satisfying himself
regarding identity of the
pensioner, shall record a certificate regarding continued existence of the pensioner.
Registrar of the university shall be the competent authority for sanction of pension
anticipatory / provisional pension and gratuity. The amount so sanctioned shall be payable
by the Nationalized
Scheduled Bank (Bank) only after its enforcement authorization by the F.O. (Pension) of
Shiksha Madhya Pradesh, Bhopal. All suits or other legal proceeding in respect of
settlement of pension and
gratuity claims under this statute shall be instituted by or against the Registrar of the
university concerned from
which the employee retired. All the payments of pension, gratuity and commutation after
sanction by the Registrar
of the university, shall be effected by the F.O. (Pension) of Commissioner Uchcha Shiksha
Bhopal and the letter will authorize Nationalized Scheduled Bank (Bank) to arrange
payments to the pensioner
through the branch of the bank opted by him.
(f) Payments outside
the state of M.P. will also be arranged by the Nationalized Scheduled Bank (Bank) after
procuring life certificate from the pensioner.
(g) Payment of the
correct amount of pension as authorised after proper identification of the pensioner and
life certificate shall be the responsibility of the disbursing branch of the bank.
(h) To safeguard
against possible overpayments in the case of the pensioner's death, which may not be known
bank in time, the bank will obtain an undertaking from the pensioner for receiving all
excess payment so made.
(i) The bank shall not
authorise payment of balance outstanding to the credit of a deceased pensioner's account
a clearance certificate from the registrar of the university from which an employee has
14. Procedure for pension and gratuity
payment to the University Employees :
(a) When calculating the pension, family pension, gratuity an commutation amount payable
to the employee on
retirement, the procedure, the programmes and the rules as laid down in the M.P. Civil
Rules 1976 and the M.P. Civil Pension (Commutation) rules 1976 as amended from time to
time by the
Government shall be applicable mutatis munandis.
(b) The Registrar of the university will act as head of office for preparation and
sanction of pension and gratuity
etc. to the university employees subject to issue of pension payment authority by the
Finance office (Pensions)
Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal.
(c) The Registrar of the University shall undertake the work of the preparing pension
papers in the forms
prescribed in the M.P. Civil Service (Pension) Rules 1976, two years before the date on
which the university
employee is due to retire on superannuation.
(d) After preparation of pension case by the Registrar, the pension papers shall be
forwarded to the finance
officer (Pensions) Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal atleast 13 months
before the date
of retirement of the employee concerned for enforcement and authorising the payment of
pension, gratuity etc.
The pension case forwarded by the Registrar shall be pre-audited by the Resident Audit
Officer of local fund
stationed at university.
(e) On receipt of pension case from the Registrar of the University, the Finance Officer
Uchcha Shiksha Madhya Pradesh, Bhopal will scrutinize it expeditiously. After satisfying
himself that the
pension case submitted by the Registrar, is in order in all respects, he will issue a
authority to the designated
bank for payment of pension and gratuity. The PPO will be issued in quadruplicate. The
First copy of the PPO
will be for the Head Office of the Bank the second copy will be for the pensioner and the
third copy will be for
university record. After receipt of the first and fourth copy by the designated bank, it
shall send the fourth copy
to the branch of the bank through which the employees has asked for disbursement of his
pension. The second,
third and fourth copy of the PPO will clearly indicate that no payment can be made on the
basis of those
(f) The Registrar of the university could sanction anticipatory pension or anticipatory
gratuity or provisional pension
or provisional gratuity according to the rules contained in the M.P. Civil Service
(Pension) Rules 1976 under
intimation to the Finance Officer (Pensions) Commissioner Uchcha Shiksha Madhya Pradesh
Bhopal. But this
will be done only when pension case is prepared and sent to the Ayog for issue of payment
procedure for payment of anticipatory pension gratuity or provisional pension will be the
same as prescribed for
final payment of pension and gratuity mentioned in para 14 (e) above.
(g) The Registrar of the university shall also be responsible to obtain no dues, no
enquiry, no event and quarter
vacation certificates in respect of the retiring employee be fore authorising final
payment of pension and gratuity.
It will also be the responsibility of the Registrar to adjust the payment of anticipatory
gratuity or provisional pension and provisional gratuity from the final payment of pension
15. Maintenance of Service Records :
The Registrar of the university shall be responsible for proper maintenance of service
records of the employees.
He shall also record service verification certificates regularly in their service books.
(b) Necessary action will be taken by the Registrar of the university in advance for
regularisation and / or
condonation of break in service of an employee if any by the competent authority.
(c) Pay fixation statements by local fund auditors, nomination for provident fund. Family
pension, gratuity and group
savings linked insurance scheme of each employee shall be obtained and pasted in their
service book duly
attested by the Registrar.
(d) The pension case shall be prepared in the form prescribed by the M.P. Government in
the M.P. Civil Service
(Pension Rules 1976). However, the Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal may
such other forms and documents or amendment to the Government pension forms as may be
required from time
to time to be furnished with each pension case.
16. Audit of Pension Fund :
The amounts of pension fund at the university headquarter will be checked and audited by
the resident auditors of the local fund audit stationed at the headquarter of the
university. The audit party of the Finance Officer (Pensions) Commissioner
Uchcha Shiksha Madhya Pradesh, Bhopal will also test the accounts of the Pension Fund once
in a year and will verify that;
(a) The amount of pension authorised for disbursement is as per sanction.
(b) The entries of deposits and withdrawals from the pension fund agree with the bank
statement and records in the
office of the Finance Officer (Pensions) Commissioner Uchcha Shiksha Madhya Pradesh,
17. (a) The Audit
Officer i.e. the resident auditors of the local fund audit stationed at the headquarter of
the university will
pre audit each pension / gratuity case before sending it to the Commissioner for issue of
pension payment authority.
(b) As regards audit of the payment
authorities issued by the Finance Officer (Pension) of Commissioner, Uchcha
Madhya Pradesh Bhopal the Audit party of A.G.M.P. may test check such cases while auditing
Commissioner Uchcha Shiksha Madhya Pradesh, Bhopal.
(c) The audit officer while applying
requisite checks, shall keep in mind that what is intended is not a total overheld or
of entire service book records, but only a scrutiny limited to the immediate purpose in
hand, namely, the
calculation of pension, gratuity and family pension admissible. Similarly any check of
correctness of the emoluments,
not become accession for extensive examination going back into distant past. The check
should be of the last 12
months at the minimum which is absolutely necessary and shall not in any case go back to a
period earlier than a
maximum of 36 months preceding the date of retirement.
18. General Provisions :
(a) Where any employee has taken extra ordinary leave without pay in excess of 120 days,
the executive council of
the university concerned shall be the competent authority to decide whether that period of
leave shall qualify for
purposes of pension.
(b) In case of doubt or where any provision in the statute is not clear, the rules as laid
down in the M.P. Civil
Services (Pension) Rules 1976 will be applicable. The Commissioner, Uchcha Siksha, Madhya
Pradesh shall be
final authority in all matters relating to pension cases where a decision has to be taken
regarding date of birth
qualifying service, admissibility of pension and similar other issues.